Police Medical Appeal Board Services Framework Agreement

Police Medical Appeal Board Services Framework Agreement

The Contracting Authority and the Scottish Public Pensions Agency requires a Provider to provide boards of medical referees who will conduct medical appeals under the Police Pensions and Injury Benefit Regulations in England and Wales and Scotland.

United Kingdom-London: Medical specialist services

2014/S 010-013467

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Secretary of State for the Home Department (The Home Office)
3rd Floor Peel Building 2 Marsham Street
Contact point(s): Agent (for the purposes of this procurement only): Government Procurement Service, 9th Floor, The Capital, Old Hall Street, Liverpool, L3 9PP
SW1P 4DF London
UNITED KINGDOM
Telephone: +44 3450103503
E-mail: managedcontracts@ccs.gsi.gov.uksupplier@css.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.homeoffice.gov.uk

Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Police Medical Appeal Board Services Framework Agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Various locations across England and Wales and Scotland.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 950 000 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Secretary of State for the Home Department (The Home Office) referred to in this procurement as the Contracting Authority) has overall responsibility for policing in England and Wales. Policing in Scotland is a devolved power however for the purposes of this procurement exercise the Contracting Authority also includes policing in Scotland.
There are currently approximately 130,000 police officers in home police forces in England and Wales. The 43 Police forces (39 in England and 4 in Wales) responsible for central services are Police Pension Authorities. They have responsibility for administering procedures for medical retirement under the Police Pension Schemes and awards under police injury benefit schemes.
In Scotland, there is a single Police Force with approximately 17,000 officers, with the relevant Police Pension Authority having responsibility for the administrative procedures to determine awards under the Pension and Injury Benefit Schemes.
There are currently two Police Pension Schemes in England and Wales and Scotland. The ‘old’ scheme provided for by the Police Pensions Regulations 1987, and the ‘new’ scheme which was introduced on 6 April 2006 by the Police Pensions Regulations 2006 in England and Wales and by the Police Pensions (Scotland) Regulations 2007 in Scotland. These are commonly referred to as the 1987 scheme and the 2006 scheme respectively. From 2015 a new scheme (the 2015 scheme) will replace both the 1987 and 2006 scheme. The 2015 scheme will contain provisions for ill-health retirement along the same lines as the 2006 scheme.
Under both the 1987 and 2006 schemes when an officer is assessed as being permanently disabled from performing ordinary police duties, the Police Pension Authority may, at their discretion, compulsorily retire that officer. An officer retired in this way is entitled to an ill-health pension payable immediately upon retirement.
Under either scheme, an officer assessed as being permanently disabled is eligible for early payment of his or her deferred pension.
There are some differences between the schemes in terms of the ill-health retirement benefits and procedures.
If an officer’s permanent disablement is the result of an injury on duty, his or her ill-health benefits may be further increased by an injury award consisting of a gratuity and an injury pension. Appeals to the Medical Appeal Board can arise under the Injury Benefit Regulations as well as under the Pensions Regulations.
The Police Pension Authority initiates procedures for medical retirement, with the initial (medical) decision being obtained in writing from a qualified medical practitioner selected by the Police Pension Authority – the SMP. If the officer or former officer is dissatisfied with the Selected Medical Practioner’s decision as set out in the report, he or she has the right to appeal to a Police Medical Appeal Board.
The Contracting Authority (acting through the Police Pension Authorities in England and Wales and the Scottish Public Pensions Agency (acting through the Police Pension Authority in Scotland)) requires a Provider to provide boards of medical referees who will conduct medical appeals under the Police Pensions and Injury Benefit Regulations in England and Wales and Scotland.
II.1.6)Common procurement vocabulary (CPV)

85121200, 79111000, 79600000, 79620000, 79625000, 85141000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The scope of the Police Medical Appeal Board Services Framework Agreement includes the following:
— Administering Police Medical Appeal Boards;
— Recruitment, selection and training of board members with appropriate qualifications and experience;
— Monitoring and reporting of key performance indicators;
— Producing annual and quarterly reports submitted formally to the Contracting Authority; and
— Providing stakeholders and appeal Board members with relevant, training throughout the duration of the Framework Agreement.
The Provider is to provide the Boards with access to legal advice both before and after the hearings, whether from its own legally qualified staff or from hired legal advisers.
The Provider would not be responsible for administering Judicial Review proceedings arising from a Board judgement. These would be handled by the Police Pension Authority and the Authority or Scottish Government.
The Services to be provided will also include the Provider undertaking some post-decision casework in a limited number of cases.
The Framework Agreement will be will be awarded for an initial term of 3 years with an option to extend for a further one year, which will be exercised at the discretion of the Contracting Authority.
Owing to the nature of appeals it is impossible to estimate the total number of expected appeals throughout the duration of the Framework Agreement. For example were there to be a major incident where a large number of officers were seriously injured, the caseload may increase quickly.
This Procurement is being managed and facilitated by Government Procurement Service (referred to as the Agent). The Agent is acting on behalf of the Contracting Authority throughout the procurement process.
The Police Medical Appeals Framework Agreement will be between the successful supplier and the Contracting Authority, not the Agent.
Estimated value excluding VAT:
Range: between 950 000 and 2 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Framework Agreement will be awarded for an initial term of 3 years with an option to extend for a further one year period, which will be exercised at the discretion of the Contracting Authority.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by the Agent if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a Framework Agreement is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the Framework Agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an Invitation to Tender (“ITT”).
This procurement will be managed electronically via the Agent’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite.
If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for GPS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at http://gps.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@gps.gsi.gov.uk

Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. The Agent will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing Suite please contact the Agent’s Helpdesk: Freephone: +44 3450103503
email: supplier@gps.gsi.gov.uk

Responses must be published by the date in IV.3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.
The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.

The Agent may take into account any of the following information:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.
The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.

The Agent may have regard to any of the following means in its assessment:
(a) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator; and
(b) an indication of the proportion of the contract which the services provider intends possibly to subcontract.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RM1066
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.2.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 24.2.2014 – 15:00
Place:

Electronically, via web based portal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This Procurement is being managed and facilitated by Government Procurement Service (referred to as the Agent). The Agent is acting on behalf of the Contracting Authority throughout the procurement process.
The Police Medical Appeal Board Services Framework Agreement will be between the successful Provider and the Contracting Authority, not the Agent.
The Framework Agreement will be awarded for an initial term of 3 years with an option to extend for a further one year period, which will be exercised at the discretion of the Contracting Authority.
Potential suppliers should note that, in accordance with the UK Government’s policies on transparency, the Agent intends to publish the Invitation to Tender (ITT) document and the text of any Framework Agreement awarded, subject to possible redactions at the discretion of the Agent. The terms of the proposed Framework Agreement will also permit a public sector contracting authority, awarding a contract under this Framework Agreement, to publish the text of that contract, subject to possible redactions at the discretion of the contracting authority. Further information on transparency can be found at: http://gps.cabinetoffice.gov.uk/about-government-procurement-service/transparency-and-accountability/transparency-procurement

The Agent expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Agent or the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body.
The duration referenced in Section II.1.4 is for the placing of orders.
The value provided in Section II.1.4 is only an estimate. The Contracting Authority cannot guarantee to suppliers any business through this framework agreement.
The Contracting Authority wishes to establish a Framework Agreement for use by the following UK public sector bodies (and any future successors to these organisations):
Avon and Somerset Constabulary
http://www.police.uk/avon-and-somerset/

Bedfordshire Police
http://www.police.uk/bedfordshire/

Cambridgeshire Constabulary
http://www.police.uk/cambridgeshire/

Cheshire Constabulary
http://www.police.uk/cheshire/

City of London Police
http://www.police.uk/city-of-london/

Cleveland Police
http://www.police.uk/cleveland/

Cumbria Constabulary
http://www.police.uk/cumbria/

Derbyshire Constabulary
http://www.police.uk/derbyshire/

Devon & Cornwall Police
http://www.police.uk/devon-and-cornwall/

Dorset Police
http://www.police.uk/dorset/

Durham Constabulary
http://www.police.uk/durham/

Essex Police
http://www.police.uk/essex/

Gloucestershire Constabulary
http://www.police.uk/gloucestershire/

Greater Manchester Police
http://www.police.uk/greater-manchester/

Hampshire Constabulary
http://www.police.uk/hampshire/

Hertfordshire Constabulary
http://www.police.uk/hertfordshire/

Humberside Police
http://www.police.uk/humberside/

Kent Police
http://www.police.uk/kent/

Lancashire Constabulary
http://www.police.uk/lancashire/

Leicestershire Police
http://www.police.uk/leicestershire/

Lincolnshire Police
http://www.police.uk/lincolnshire/

Merseyside Police
http://www.police.uk/merseyside/

Metropolitan Police Service
http://www.police.uk/metropolitan/

Norfolk Constabulary
http://www.police.uk/norfolk/

North Yorkshire Police
http://www.police.uk/north-yorkshire/

Northamptonshire Police
http://www.police.uk/northamptonshire/

Northumbria Police
http://www.police.uk/northumbria/

Nottinghamshire Police
http://www.police.uk/nottinghamshire/

South Yorkshire Police
http://www.police.uk/south-yorkshire/

Staffordshire Police
http://www.police.uk/staffordshire/

Suffolk Constabulary
http://www.police.uk/suffolk/

Surrey Police
http://www.police.uk/surrey/

Sussex Police
http://www.police.uk/sussex/

Thames Valley Police
http://www.police.uk/thames-valley/

Warwickshire Police
http://www.police.uk/warwickshire/

West Mercia Police
http://www.police.uk/west-mercia/

West Midlands Police
http://www.police.uk/west-midlands/

West Yorkshire Police
http://www.police.uk/west-yorkshire/

Wiltshire Police
http://www.police.uk/wiltshire/

Dyfed-Powys Police
http://www.police.uk/dyfed-powys/

Gwent Police
http://www.police.uk/gwent/

North Wales Police
http://www.police.uk/north-wales/

South Wales Police
http://www.police.uk/south-wales/

Police Scotland
http://www.scotland.police.uk/forces-welcome/

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.1.2014