Police Scotland Occupational Health Services Tender

Police Scotland Occupational Health Services Tender

The Scottish Police Authority on behalf of Police Scotland are looking to contract with a single supplier to deliver a range of occupational health services.

United Kingdom-Glasgow: Company health services

2018/S 159-364733

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Police Authority
1 Pacific Quay, 2nd Floor
Glasgow
G51 1DZ
United Kingdom
Contact person: June Northcote
Telephone: +44 1786896109
E-mail: june.northcote@scotland.pnn.police.uk
NUTS code: UKMInternet address(es):Main address: http://www.spa.police.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Police Authority for the Police Service of Scotland with the functions referred to in Section 2 of the Police and Fire Reform (Scotland) Act 2012.

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Occupational Health Services

Reference number: Project -11215

II.1.2)Main CPV code

85147000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Scottish Police Authority on behalf of Police Scotland are looking to contract with a single supplier to deliver a range of occupational health services.

II.1.5)Estimated total value

Value excluding VAT: 8 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79625000
85312320

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

Police Scotland has a headcount of approximately 23 000. The workforce is dispersed throughout Scotland, including the Western and Northern Isles. The locations for delivering the Services will be a combination of Police Scotland premises and Contractor owned, rented or mobile accommodation, as appropriate for the specific Service requirement.

The required occupational health service includes:

— Health Surveillance and Monitoring,

— Fitness for Task/Safety Critical Work,

— Advice to Force working parties/communities,

— Referrals,

— Advice on sickness absence,

— Ill Health Retirement,

— Immunisation,

— Overseas Deployments,

— Statutory Requirements,

— Role Specific Medicals,

— Physiotherapy,

— Neuro diverse Conditions,

— TRiM.

This does not represent an exhaustive list.

Minimum Standard of Professional Ability

The Contractor’s clinical staff will be registered with the relevant regulatory body. The Contractor will have annual verification of General Medical Council (GMC), Nursing and Midwifery Council (NMC), Health and Care Professions Council (HCPC) certification for every employed or contracted health care professional.The Contractor’s clinical staff will have the knowledge, skills, qualifications, experience and training for the tasks they perform and will undergo continuing professional development and revalidation.The Contractor must be Safe Effective Quality Occupational Health Service (SEQOHS) accredited or be signed up to the SEQOHS Accreditation pathway.The Contractor’s employees must be trained to comply with all the requirements of the Management of Health and Safety at Work Regulations 1999.

Details of essential qualifications requirements for the posts please refer to Section III.1.1 Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade register.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

An option to extend up to 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The suppliers must be able to meet the following minimum Standard of Professional Ability.

The Contractor’s clinical staff will be registered with the relevant regulatory body. The Contractor will have annual verification of General Medical Council (GMC), Nursing and Midwifery Council (NMC), Health and Care Professions Council (HCPC) certification for every employed or contracted health care professional.The Contractor’s clinical staff will have the knowledge, skills, qualifications, experience and training for the tasks they perform and will undergo continuing professional development and revalidation.The Contractor must be Safe Effective Quality Occupational Health Service (SEQOHS) accredited or be signed up to the SEQOHS Accreditation pathway.The Contractor’s employees must be trained to comply with all the requirements of the Management of Health and Safety at Work Regulations 1999.

Suppliers must be able to meet the following essential qualifications requirements for the posts:

Occupational Health Advisors:

— The nurse must be a Registered Nurse on Part 1 of the NMC Register, and

— Hold a suitable specialist post-registration qualification in occupational health, commensurate with the demands of the role e.g. Part 3 Registration with the NMC as a Specialist Community Public Health Nurse, or

— Occupational Health (OH) certificate or Diploma qualification gained prior to the introduction of specialist practitioner qualifications and providing the programme was completed before 31.10.1998.

Immunisation nurses:

— Current nurse registration on Part 1 of the NMC Register,

— Evidence of immunisation training in the last 12 months in line with the Health Protection Agency’s National Minimum Standards for immunisation training, including basic life support training and anaphylaxis management.

Screening nurses:

— Current nurse registration on Part 1 of the NMC Register,

— Appropriate training to a suitable standard pertinent to the testing being carried out (e.g. lung function testing, audiometry.).

Occupational Health Technicians:

— All OH technicians must be suitably trained, based on the Royal College of Nursing Guidance on Roles and Responsibilities of OH Support Workers,

— Appropriate training to a suitable standard pertinent to the testing being carried out (e.g. lung function testing, audiometry.).

Consultant Occupational Health Physicians (Accredited specialist)

Consultant physicians will act as Force Medical Advisors. Essential qualifications:

— Membership of the Faculty of Occupational Medicine (MFOM), or European Economic Area (EEA) equivalent,

— At least one physician will be a Fellow of the Faculty of Occupational Medicine (FFOM). The FFOM will provide strategic advice to the Police Scotland Executive at its request,

— One physician (MFOM) will be nominated to act as the Selected Medical Practitioner (SMP) in respect of ill health retirement cases.

Occupational Health Physicians (OHP):

— Doctors must have, as a minimum, a Diploma in Occupational Medicine.

Physiotherapists:

— Professional registration with the Health Professions Council,

— Evidence of suitable post registration training in the treatment of musculoskeletal conditions.

Counsellors:

Personnel, and if applicable any sub-contractors, must be members of one of the following or equivalent bodies:

— British Association for Counselling and Psychotherapy (BACP),

— Employee Assistance Professionals Association (EAPA),

— British Psychological Society (BPS),

— UK Council for Psychotherapy (UKCP),

— Counselling and Psychotherapy in Scotland (COSCA).

Psychologists:

Psychologists should belong to a recognised UK professional body and in addition be entered in the Allied Professionals Register.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

In order to pass the Financial Check section of the contract, it is mandatory for companies to attain the undernoted:

To establish the financial standing of a potential Tenderer, the SPA will firstly take into account a risk report provided independently by Credit Safe. Tenderers are asked to provide their Company Number so that the SPA can run this report. Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.

If you are successful in the award of this Contract, and where, during the life of the Contract, including any extension period, your risk failure rating falls below 30 then the SPA reserves the right to remove you from this Contract. It is the Supplier’s responsibility to ensure that the information held by Credit Safe is accurate and up to date.

For the avoidance of doubt, the SPA will request a report from Credit Safe following the closing date for the receipt of the Tenders to ensure that the most up to date information is used. Where you are not registered on Credit Safe e.g. charitable organisations or new start companies/ sole traders with less than 3 years’ trading history, discretionary powers are available to the Chief Financial Officer to consider abbreviated accounts along with banker’s references etc.

Tenderers should be aware that any outstanding court judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date — failure to do so will result in rejection of your submission. IMPORTANT NOTE: This requirement is not applicable to sole traders/ charities. Sole traders/ charities may be required to provide a banker’s reference if successful.

Tenderers are required to have a minimum “general” annual turnover of 8 million GBP for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the SPA may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition. Where this information is not available due to a new company being established a business plan should be provided demonstrating how the organisation will meet the annual turnover requirement.

Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below. Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the SPA will exclude the Tenderer from the competition.

(a) Public Liability Insurance — 5 million GBP,

(b) Product Liability Insurance — 5 million GBP,

(c) Professional Indemnity Insurance — 5 million GBP,

(d) Employers (Compulsory) Liability Insurance — in accordance with any legal obligation for the time being in force.

Minimum level(s) of standards possibly required:

Please see details above.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

With reference to ESPD question 4C.1.2, tenderers will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice.

Minimum level(s) of standards possibly required:

One of the examples provided must be relating to comparable tenders in value and type previously undertaken within the last three years dealing with Police or uniformed culture. The example should also include eight anonymised examples of reports associated with physician services (2), clinician services (2), physiotherapy services (2) and Neuro Diverse (2).

The tenderers are also required to provide an example detailing how its organisation has introduced a new caseload, similar in type to Police Scotland requirements, into its clinical service during a period of transition and how this process was able to maintain the required standard of care for individual cases. If the Tenderers have not introduced a new caseload into its clinical service during a period of transition it should provide details of how it would achieve this successfully.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Service Levels for Delivery of Occupational Health Services are listed in Appendix of the ITT found on the PCS Tender portal.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/10/2018
Local time: 12:30
Place:

Glasgow

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

March 2023

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulation 2015.

To access PCS-Tender, record your interest in this notice and access the tender document please visit

https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for Project Code 11215 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11215. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

It has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider social benefits such as:

— Targeted recruitment and training (provide employment and training opportunities/Apprenticeships),

— SME and social enterprise development,

— Community engagement.

As part of your response to the Quality criteria, Tenderers are requested to provide an outline of all community benefits you can offer for this contract.

(SC Ref:547413)

VI.4)Procedures for review

VI.4.1)Review body

Scottish Police Authority
1 Pacific Quay, 2nd Floor
Glasgow
G51 1DZ
United Kingdom
Telephone: +44 1786896109Internet address: http://www.spa.police.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/08/2018