Police Service of Northern Ireland – Mechanical and Electrical Measured Term Contract
The Contracting Authority is looking to appoint two Economic Operators (Contractors) for the provision of Mechanical & Electrical Measured Term Contract Works and Services across the Police Service Northern Ireland (PSNI) Estate utilising an NEC3 Term Service Contract.
United Kingdom-Belfast: Electrical installation work
2014/S 092-161871
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Police Service of Northern Ireland
8th Floor, River House, 48 High Street
Contact point(s): Central Procrement Directorate; Contracts & Standards Branch
BT1 2RU Belfast
UNITED KINGDOM
Telephone: +44 2890816555
E-mail: construct.info@dfpni.gov.uk
Further information can be obtained from: Department of Finance and Personnel, Central Procurement Directorate
Contracts & Standards Branch, Clare House, 303 Airport Road West
BT3 9ED Belfast
UNITED KINGDOM
Telephone: +44 8003684850
E-mail: help@bravosolution.co.uk
Internet address: https://e-sourcingni.bravosolution.co.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Department of Finance and Personnel, Central Procurement Directorate
Contracts & Standards Branch, Clare House, 303 Airport Road West
BT3 9ED Belfast
UNITED KINGDOM
Telephone: +44 8003684850
E-mail: help@bravosolution.co.uk
Internet address: https://e-sourcingni.bravosolution.co.uk
Tenders or requests to participate must be sent to: Department of Finance and Personnel, Central Procurement Directorate
Contracts & Standards Branch, Clare House, 303 Airport Road West
BT3 9ED Belfast
UNITED KINGDOM
Telephone: +44 8003684850
E-mail: help@bravosolution.co.uk
Internet address: https://e-sourcingni.bravosolution.co.uk
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various sites throughout Northern Ireland.
NUTS code UKN
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The Project will be divided into two Lots. A map delineating the split in the Areas is specified in the Pre-Qualification documentation. The number of potential properties at which works and services may be required in each Lot area is approximately 80. The main contents of the service will include Mechanical & Electrical Services and Minor Works. A full list of active properties will be provided at tender stage.
The service shall be made available 24 hours per day and 365 days per year (including all weekends and holiday periods).The Contract will require working in a high security environment.
II.1.6)Common procurement vocabulary (CPV)
45310000, 45351000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Range: between 15 000 000 and 20 000 000 GBP
II.2.2)Information about options
Description of these options: The contract will normally run for 3 years with the possibility of 2 x 1 year extensions at the Client’s discretion.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1
1)Short description
The number of potential properties at which works and services may be required in Lot 1 is approximately 80. The main contents of the service will include Mechanical & Electrical Services and Minor Works.
A map delineating the scope of Lot 1 is specified in the Pre-Qualification documentation.
A full list of active properties will be provided at tender stage.
The service shall be made available 24 hours per day and 365 days per year (including all weekends and holiday periods).The Contract will require working in a high security environment.
2)Common procurement vocabulary (CPV)
45310000, 45351000
3)Quantity or scope
Range: between 7 500 000 and 10 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The same Economic operator will not therefore be appointed for Lot 1 and Lot 2. The mechanism for awarding Lots will be set out in the PQQ documentation.
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once):https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs ‘page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Lot No: 2
1)Short description
The number of potential properties at which works and services may be required in Lot 2 is approximately 80. The main contents of the service will include Mechanical & Electrical Services and Minor Works.
A map delineating the scope of Lot 2 is specified in the Pre-Qualification documentation.
A full list of active properties will be provided at tender stage.
The service shall be made available 24 hours per day and 365 days per year (including all weekends and holiday periods).The Contract will require working in a high security environment.
2)Common procurement vocabulary (CPV)
45310000, 45351000
3)Quantity or scope
Range: between 7 500 000 and 10 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The same Economic operator will not therefore be appointed for Lot 1 and Lot 2. The mechanism for awarding Lots will be set out in the PQQ documentation.
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once):https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs ‘page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: The EOs performance on this Contract will be regularly monitored.
If an EO fails to reach satisfactory levels of performance the EO may be issued with a Certificate of Unsatisfactory Performance.
The issue of a Certificate of Unsatisfactory Performance will result in the EO being excluded from all procurement competitions being undertaken by Contracting Authorities on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate. A list of these bodies can be viewed at:
In the event that an EO is successful in being awarded Lot 1 but fails to perform satisfactorily, enters into administration or is otherwise unable to undertake the specified works and services the Contracting Authority may award some or all works and services required under Lot 1 to the Contractor who was awarded Lot 2 for the remaining duration of the Contract.
Conversely in the event that an EO is successful in being awarded Lot 2 but fails to perform satisfactorily, enters into administration or is otherwise unable to undertake the specified works and services the Contracting Authority may award some or all works and services required under Lot 2 to the Contractor who was awarded Lot 1 for the remaining duration of the Contract.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As specified in the pre qualification documentation.
III.2.3)Technical capacity
As specified in the pre qualification documentation.
Minimum level(s) of standards possibly required:
As specified in the pre qualification documentation.
III.3.1)Information about a particular profession
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: As specified in the Pre Qualification documentation – Six EOs will be invited to tender for Lot 1 and Six EOs will be invited to tender for Lot 2. An EO may be invited to tender for both Lots. The objective criteria for choosing the limited number of candidates, for each Lot, is set out in the Pre -Qualification documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
a) not to award any Contract as a result of the procurement process commenced by publication of this notice;
b) to make whatever changes it may see fit to the content and structure of the tendering competition;
c) to award one Lot, both Lots or no Lots;
and in no circumstances will the Authority be liable for any costs incurred by candidates participating in this competition.
Lots awarded as a result of the Contract shall be considered as a contract made in Northern Ireland and subject to the exclusive jurisdiction of the Northern Ireland Courts.
The Contracting Authority reserves the right not to establish any Contract or award any Lot as a result of this competition.
The Contracting Authority will use the information provided in the Pre-Qualification Questionnaire to select Economic Operators to be invited to participate in the competitive process for the Lots. A response to this notice does not guarantee that an organisation will be invited to participate.
The process may be terminated or suspended at any time without cost or liability to the Contracting Authority. While it intends to do so, the Contracting Authority does not bind itself or others to enter into any contract a rising out of the procedures envisaged by this notice. No contractual rights expressed or implied arise out of the notice or procedures envisaged by it. The Contracting Authority reserves the right to vary its requirements and the procedures relating to the conduct of the award process.
The Contracting Authority shall disqualify any Economic Operator which is ineligible under Regulation 23 of the Public Contracts Regulations (PCR) (subject to any overriding public interest requirement) and reserves the right to disqualify any organisation which:
— provides information or confirmations which later prove to be untrue or incorrect;
— does not supply the information within the timescale required by this notice or by the Memorandum of Information, Pre-Qualification Questionnaire or as otherwise required during the process; or
— may be ineligible under regulation 23(4) PCR.
The Contracting Authority reserves the right to require the submission of any additional or supplementary information or information for the purpose of clarification as it may, in its absolute discretion, consider appropriate.
This project will be used to progress the Government’s wider social, economic and environmental objectives.
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once):https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.4.2)Lodging of appeals
A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision.
The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds for starting the proceedings had arisen.(A court may extend the time limit to 3 months, where the court considers that there is a good reason for doing so).
VI.5)Date of dispatch of this notice: