Police Station Construction Work

Police Station Construction Work

Construction of a New Police Headquarters.

UK-Middlesbrough: Police station construction work

2013/S 098-167136

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Office of the Police and Crime Commissioner (PCC) for Cleveland
PO BOX 70, Ladgate Lane, Cleveland
Contact point(s): Project I
For the attention of: Amanda Wilkinson
TS8 9EH Middlesbrough
Telephone: +44 1642301887
E-mail: amanda.wilkinson@cleveland.pnn.police.uk

Internet address(es):

General address of the contracting authority: http://www.cleveland.police.uk

Electronic access to information: http://www.bluelight.gov.uk

Electronic submission of tenders and requests to participate: http://www.bluelight.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Construction of a New Police Headquarters.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Hemlington Grange.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Client requires a purpose built facility to meet the Clients current and future operational needs. The new Police Headquarters will be located on a currently unoccupied and clear site at Hemlington. The high level requirements for the design of a new police headquarters is as follows:
– A Headquarters building to replace the Ladgate Lane facility.
– A building which provides a total of 5000m2 of accommodation.
– Provision for 350 parking spaces including temporary parking for emergency and training.
– Provision for communications mast.
– Office accommodation with expansion provision.
– Flexible open plan office accommodation.
– Dedicated cellular facilities for specific force functions – Media Suite, Gold Command etc.
– Energy efficient and to achieve BREEAM excellent.
– High quality design and specification which enhances the reputation of the Force – delivery of high quality services.
– Enables the organisation in reducing it’s carbon footprint, revenue costs and increase efficiencies from modern flexible working.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 8 000 000 and 20 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.10.2013. Completion 31.12.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantees and / or Bonds may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be set out in the tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint & Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information, formalities and necessary requirements to be met will be set out in a Pre-Qualification Questionnaire (PQQ) and Prospectus which can be obtained together with instructions from the adderss in I.1.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Please refer to the Pre Qualification Questionnaire (PQQ) document.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Please refer to the Pre Qualification Questionnaire (PQQ) document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: A shortlisting process will be conductedfollowing receipt of the PQQ to ascertain which Candidates or Consortia will be invited to progress through tothe Dialogue stage. This will include pass/fail criteria, followed by the application of a qualitative evaluation process, in accordance with the provision of Regulations 23 to 26 of the Public Contracts Regulations 2006, from which a suitable number (maximum 6) of the highest scoring applications may be chosen. Further information regarding this will be contained with the Prospectus.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

20.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The existing Headquarters is a 1960’s former British Steel research building and is considered unsuitable for current or future operations. The PCC is separately selling the interest in this land to one or more developer(s). The development is likely to take place on a phased basis with the final phase being the release of the building and car park following the decant into the new HQ in Hemlington. Whilst this project is being procured under the Competitive Dialogue process the PCC does not anticipate a long dialogue process. In this regard it is proposed that the PCC will conduct a short and focused stage at the start of the process to enable the PCC to reduce the number of participants down to 2 or 3 of those best placed to meet the requirements. During this initial stage and throughout the process the PCC proposes to only open a small number of items up for discussion including but not limited to the interface issues between the two projects. The process will also enable the PCC to establish whether the transfer of the design team will provide the best VfM or whether better options might include consortia bringing forward their own teams to develop and finalise the design. It is anticipated that the design will be at RIBA stage D or D+ at the point of contract. Further background information is contained in the Prospectus available from the address in I.1. Tenders and all supporting documentation must be priced in Sterling. The PCC reserves the right to approve any and all sub-contracting appointments the successful tenderer may make when providing services under any resultant contract. The PCC does not bind itself to accept any tender and reserves the right to cancel the process at any point. The PCC is not liable for any costs incurred by those expressing an interest and/or tendering for this opportunity. All documentation relating to the requests to participate and tender documents can be found at the following web address:- www.bluelight.gov.uk

All organisations must be registered on Bluelight to be able to participate in this tender procedure.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Please refer to section VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeals should be addressed to the Contact detailed in section I.1 and made in accordance with the Public Contracts Regulations Act 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.5.2013