Polygraph Training Tender for Ministry of Justice

Polygraph Training Tender for Ministry of Justice

NOMS therefore intends to procure the services of a provider who can train its staff to the American Polygraph Association Standard.

United Kingdom-Leeds: Training services

2014/S 005-005065

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Justice
Harcourt House, Chancellor Court, 21 The Calls
LS2 7EH Leeds
UNITED KINGDOM
Telephone: +44 1132021018
E-mail: les.cook@justice.gsi.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Polygraph Training and associated products and quality assurance provision.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Following a very successful pilot of polygraph testing sexual offenders in East and West Midlands Regions, the National Offender Management Services (NOMS) intends to train NOMS offender managers to become qualified polygraph examiners. The legislation to polygraph certain sexual offenders is contained in the Criminal Justice Act 2003 (Sections 28.29.30), and sexual offenders who meet the criteria will have a licence condition to take the polygraph. Once trained NOMS polygraph examiners will be required to carry out polygraph examinations on the offenders who are assessed as high risk of harm and high risk of reoffending.
NOMS therefore intends to procure the services of a provider who can train its staff to the American Polygraph Association Standard. This will include the basic polygraph examination training and the Post Conviction Sex Offender Training along with the associated quality assurance and equipment provision.
II.1.6)Common procurement vocabulary (CPV)

80500000, 80511000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 300 000 and 900 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract may be extended for up to an additional 24 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by the Authority if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Authority may require the consortium to form a legal entity before entering into the contract.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Participants will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, ChapterVII, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an invitation to tender (‘ITT’)/Request for Proposal (‘RFP’).
Please see VI.3 for registration and participation details.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Participants will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, ChapterVII, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an invitation to tender (‘ITT’)/Request for Proposal (‘RFP’).
Please see VI.3 for registration and participation details.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Participants will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, ChapterVII, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an invitation to tender (‘ITT’)/Request for Proposal (‘RFP’).
Please see VI.3 for registration and participation details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

3670-2-ProfessionalServices-N-RFP
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

of 26.2.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.2.2014 – 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Ministry of Justice will be performing events through its eSourcing Portal. The eSourcing Portal is an online application that allows all potential suppliers to create and submit their responses to any Requests for Information, Requests for Quotes, or Requests for Proposals via the internet rather than in paper form (where they have been invited to respond). The eSourcing Portal will also be used by the Ministry of Justice to run Reverse Auctions.
If you are not registered on the eSourcing Portal please send an email to the relevant buyer as stated in the notice/advert les.cook@justice.gsi.gov.uk stating:

Company Name
Your Name
Contact email
Sourcing Reference Number: 3670-2-Professional Services-N-RFP
The buyer will then contact you with the registration process.
If you are already registered on the eSourcing Portal please contact the relevant Buyer expressing your interest in the sourcing event. You will then be notified by email when the sourcing event has been opened.
HM Government requires that tender documentation issued by government departments for contracts with a value exceeding GBP 10 000 over the life of the contract are published online (www.businesslink.gov.uk) for the general public. The resulting contract shall also be published.

The Ministry of Justice may use its discretion to redact information to protect key commercial interests or on prescribed grounds. Therefore, bidders who wish information not to be published if successful should secure agreement with the Ministry of Justice prior to submission. Only documentation relating to awarded contracts will be published.
Key commercial interests would be trade secrets and commercial interests which would be prejudiced by publication, following the tests in section 43 of the Freedom of Information Act 2000. http://www.justice.gov.uk/guidance/docs/foi-exemption-s43.pdf

The prescribed grounds for redaction are:
(a) national security;
(b) personal data;
(c) information protected by intellectual property law;
(d) information which it is not in the public interest to disclose (following the tests under the Freedom of Information Act 2000)
(e) third party confidential information;
(f) IT security; or
(g) prevention of fraud.
The Contracting Authority expressly reserves the right (i) not to award any contract as a result of theprocurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Authority be liable for any costs incurred by the candidates.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to participants. Participants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Participant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 as amended (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harmby breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.1.2014