Portable and Fixed Appliance Testing Contract – Kilmarnock

Portable and Fixed Appliance Testing Contract – Kilmarnock

To carry out a programme of testing of portable and fixed appliances throughout the Council’s premises.

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

East Ayrshire Council

Corporate Procurement Team, London Road HQ

Kilmarnock

KA3 7BU

UK

Telephone: +44 1563576183

E-mail: procurement@east-ayrshire.gov.uk

NUTS: UKM93

Internet address(es)

Main address: http://www.east-ayrshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk

 

Additional information can be obtained from the abovementioned address

 

Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk

 

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

PS/20/39 – Portable and Fixed Appliance Testing (PAT & FAT)

Reference number: PS/20/39

II.1.2) Main CPV code

71630000

II.1.3) Type of contract

Services

II.1.4) Short description

East Ayrshire Council seek a Service Provider to carry out a programme of testing of portable and fixed appliances throughout the Council’s premises, including corporate and educational locations, and premises operated by the East Ayrshire Leisure Trust. The service will include repairing faulty equipment where practical, i.e. plug, fuse and cable replacement.

The Contract is for a period of 3 years with the option to extend for up to a further 2 years at the sole discretion of the Council.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKM93

Main site or place of performance:

East Ayrshire

II.2.4) Description of the procurement

East Ayrshire Council seek a Service Provider to carry out a programme of testing of portable and fixed appliances throughout the Council’s premises, including corporate and educational locations, and premises operated by the East Ayrshire Leisure Trust. The service will include repairing faulty equipment where practical, i.e. plug, fuse and cable replacement.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The Contract is for a period of 3 years with the option to extend for up to a further 2 years at the sole discretion of the Council.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Service Provider’s staff should have completed the City & Guilds Electrical Equipment Maintenance and Testing 2377 – 22 training as a minimum.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:

Professional Risk Indemnity: Minimum 5 million GBP cover from the commencement of the contract and for 5 years from the date of the end of the contract.

Employer’s (Compulsory) Liability: Minimum 10 million GBP cover for any one separate incident, whether injury or damage to persons or to property.

Public/Products Liability: Minimum 5 million GBP cover for any one separate incident, whether injury or damage to persons or to property.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide 2 examples of similar services carried out in the past three years that demonstrate that they have the relevant experience to deliver the work as described in part II.2.4 of this Contract Notice. The examples provided must be of a similar value, size and scope.

Bidders must be able to provide satisfactory references the examples of previous experience provided on request.

Service Provider’s staff should have completed the City & Guilds Electrical Equipment Maintenance and Testing 2377 – 22 training as a minimum.

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 01/04/2021

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 01/04/2021

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Feb/March 2026

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18135. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:646458)

VI.4) Procedures for review

VI.4.1) Review body

Kilmarnock Sheriff Court and Justice of the Peace Court

Sheriff Court House, St Marnock Street

Kilmarnock

KA1 1ED

UK

VI.5) Date of dispatch of this notice

05/03/2021