Portable Appliance Testing Hertfordshire

Portable Appliance Testing Hertfordshire

Framework Agreement – Range: between 160 000 and 400 000 GBP.

UK-Hertford: repair and maintenance services

2012/S 52-085275

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hertfordshire County Council
Strategic Procurement Group, County Hall, Pegs Lane, Hertfordshire
Contact point(s): Zoe Upson
SG13 8DQ Hertford
E-mail: zoe.upson@hertscc.gov.uk

Internet address(es):

General address of the contracting authority: www.hertsdirect.org

Address of the buyer profile: http://supplyhertfordshire.g2b.info/hpf/

Electronic access to information: http://supplyhertfordshire.g2b.info/hpf/

Electronic submission of tenders and requests to participate: http://supplyhertfordshire.g2b.info/hpf/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a service for portable appliance testing (PAT).
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 160 000 and 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services. Repair and maintenance services of electrical machinery, apparatus and associated equipment. Technical inspection and testing services.
II.1.6)Common procurement vocabulary (CPV)

50000000, 50532000, 71630000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Hertfordshire Contract Management Services (HCMS) part of Hertfordshire business services, the trading arm of the Council has a requirement for a portable appliance testing (PAT) framework agreement. The framework agreement will be used by HCMS to meet the testing requirements of other Hertfordshire County Council sites, schools, its customers and partners.
All Contractors should have fully qualified technicians to undertake this service and meet IEE code of practice and any relevant legislation.
We will expect all contractors to provide the service in an efficient manner bearing in mind that the majority of testing will be carried out in schools where Safeguarding and professionalism is of utmost importance.
This framework agreement shall have a framework period of two (2) years with the option to extend on an annual basis for up to a maximum of a further two (2) years at the sole discretion of the Council. The estimated total value range of the framework stated in 11.1.4 is for the core framework period and does not include the value of any extension period.
As part of the Council’s commitment to partnership working it is possible that during the framework period other local authorities or other public sector bodies within Hertfordshire may wish to utilise the service under this framework. For reference, this includes any organisations listed on the supply Hertfordshire web site (http://supplyhertfordshire.g2b.info/hpf/members.shtml), Hertfordshire schools and academies and Hertfordshire police authority (including Hertfordshire constabulary) and any other authorities in the Eastern Region (http://www.direct.gov.uk/en/DI1/Directories/Localcouncils/DG 4003594).

No fixed list of organisations is set out within the tender exercise and no guarantee can be given as to the exact amount of business which may result from this tender exercise. However, the contractor will be expected to provide the service to any local authority or other public sector body within the county of Hertfordshire that is authorised by the Council. Any organisation that utilises this framework agreement shall do so under the terms and conditions of this framework agreement.
Estimated value excluding VAT:
Range: between 160 000 and 400 000 GBP

II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Please read this section Carefully as it provides full instructions on how to apply for this requirement.
Hertfordshire County Council has moved to a new way of e-Tendering and worked closely with its districts and partners to create a joint procurement web site called Supply Hertfordshire. This web site is supported by BiP Solutions who provide a system called Delta which is the background platform to Supply Hertfordshire.
The pre-qualification process.
This tender is a two stage process and you will only be invited to tender if you have successfully passed through the pre-qualification questionnaire (PQQ) stage. If you wish to be considered as a tenderer you must complete and submit a completed PQQ via Delta by 12 noon on Monday 9.4.2012. PQQs cannot be uploaded after the closing date/time so please allow plenty of time when uploading your submission.
Step 1: registering with Supply Hertfordshire:
To participate in this tender you will need to go into http://supplyhertfordshire.g2b.info/hpf/ and register, thereafter you will be issued with a Username and Password. (If you have already registered with Delta or Supply Hertfordshire, please follow the link above where you can log on using your existing username and password. If you have registered and have forgotten your Username and Password, please click on the forgotten password link below the log in box.) Please keep this Username and Password secure, and do not pass it to any third parties.

Step 2: completing your PQQ:
To complete the PQQ for this Tender you will need to go into the Response Manager area and enter the Access Code 4RGF5R386A. You will then need to download the relevant PQQ and complete. Any supporting documents should be cross-referenced to the relevant question and detailed in Appendix A of the PQQ. If the Council requires further information concerning your application form, your organisation will be contacted. However, please provide full details and answer all questions, as the Council reserves the right not to ask applicants for any further information or clarification.
Step 3: uploading your completed PQQ.
Once you have completed your PQQ for this tender exercise you must then “upload” your completed response into the Tenderbox (Access Code 4RGF5R386A). Please make sure you have submitted your completed PQQ to the correct Access Code, the Council will not be held accountable for any errors made by a tenderer in submitting your completed PQQ. If you are experiencing problems, then please contact the Delta helpdesk via e-mail at helpdesk@delta-esourcing.com or call +44 8452707050 Monday to Friday 8:30am – 5:30pm for further assistance.

The Delta eSourcing system enables questions and answers to be exchanged via the e-mail facility in the system and communication with the buyer must happen via this method. However if questions are deemed to be of relevance to other applicants the question and answer will be transmitted via the Delta eSourcing system to all applicants.
The Council reserves the right at any time to cease the tendering process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
Due to the current economic climate, Hertfordshire County Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the Contract. Go Reference: GO-2012313-PRO-3781113.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Hertfordshire County Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers to allow unsuccessful tenderers to raise any complaints before the contract is entered into.
If a complaint between the Council and the tenderer regarding the award of a contract has not been successfully resolved, relevant provisions of the Public Contracts Regulations 2006 (as amended) will apply. The aggrieved party is advised to seek independent legal advice in relation to remedies they can pursue under the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.3.2012