Portable Appliance Testing Tender – Bridgend

Portable Appliance Testing Tender – Bridgend

This is an Invitation to Tender for the Provision of Portable Appliance Testing to Bridgend County Borough Council.

United Kingdom-Bridgend: Repair and maintenance services

2018/S 113-257353

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
CF31 4WB
United Kingdom
Contact person: Phil Davies
Telephone: +44 1656642592
E-mail: phil.davies@bridgend.gov.uk
NUTS code: UKL17
Internet address(es):Main address: http://www.bridgend.gov.uk/

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Provision of Portable Appliance Testing (PAT)

Reference number: B329/18

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This is an Invitation to Tender for the Provision of Portable Appliance Testing (PAT) to Bridgend County Borough Council (Bridgend CBC).

II.1.5)Estimated total value

Value excluding VAT: 258 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL17
Main site or place of performance:

Bridgend County Borough Council, Bridgend.

II.2.4)Description of the procurement:

This is an Invitation to Tender for the Provision of Portable Appliance Testing (PAT) to Bridgend County Borough Council (Bridgend CBC).

The Inspection and Testing of the Authority’s Portable Appliances shall be carried out in accordance with the requirements of Regulation 4(2) of the Electricity at Work Regulations requires duty-holders only to ensure electrical equipment is maintained “at regular, appropriate intervals” to prevent danger.

Minor repairs: The Contractor shall, during testing, carry out minor repairs, such as replacement of fuses, rewiring plugs, etc. to achieve a pass status and make appliances safe.

Test and inspection requirements: The contract shall be based on the Inspection and Testing visits for the works, as identified in the Authority’s Specification of Requirements.

See Tender Documents.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Account and contract management / Weighting: 10
Quality criterion – Name: Delivery / Weighting: 10
Quality criterion – Name: Quality of service / Weighting: 12
Quality criterion – Name: Sustainability / Environmental Considerations / Weighting: 4
Quality criterion – Name: Community benefits / Weighting: 4
Cost criterion – Name: Price — Schedule of Rates (PAT) / Weighting: 50
Cost criterion – Name: Price — Hourly rate – Additional works / Weighting: 10

II.2.6)Estimated value

Value excluding VAT: 258 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2018
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

With options to extend the Contract as required by the Authority for a further period of up to 24-months on an annual basis.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to add and remove Portable Appliances to the Property Schedule as a result of its modification programme and as it sees fit during the course of the contract and will expect the contractor to carry out PAT in line with the Schedule of Rates generated from this Tender exercise.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

See Tender Documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See Tender Documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See Tender Documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/07/2018
Local time: 14:00

Estimated Date and Time: Bridgend County Borough Council, Civic Offices, Angel Street, Bridgend. CF31 4WB.

Information about authorised persons and opening procedure:

Members of the Cabinet Services and Corporate Procurement Teams.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Possibly yes? It depends on the implementation of changes with regard to the Corporate Landlord initiative. The requirement may or may not become a service delivered by the Authority using staff directly employed by the Authority?

Potentially, the re-tender date could either be: 31.3.2020, or 31.3.2022 (If all options to extend are taken.), or, not at all if undertaken by the Authority.

VI.2)Information about electronic workflows

VI.3)Additional information:

The Authority will observe the mandatory Ten (10) day Standstill period prior to the Award of any Contract.

The Award Criteria (II.2.5) is not listed in order of importance or value.

See Tender Documents.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=82746

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

No Community Benefits have been specifically listed under this contract, however, please see the statement below.

Procurement is viewed as a key driver for delivering the organisation’s sustainable development commitments. The organisation is striving to develop a vibrant Welsh economy capable of delivering strong and sustainable economic growth by providing opportunities for everyone in Wales. Sustainable Development means ensuring that our actions contribute in the round to social, economic and environmental well-being now and in the future; improving the environment, building stronger communities, reducing social exclusion and poverty and encouraging the development of the economy.

The organisation’s commitment to deliver “community benefit” outcomes from our procurement activity is designed to ensure that wider social and economic issues are taken into account when spending public money. The intention is to achieve the very best value for money in the widest sense.

(WA Ref:82746).

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
CF31 4WB
United Kingdom
Telephone: +44 1656664529
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: