Portal Design Tender – Adult Social Care Information Portal

Portal Design Tender – Adult Social Care Information Portal

The overall aim of the ASC Information Portal project is to provide a repository of information and advice that is available online to citizens, customers and staff.

United Kingdom-Wolverhampton: Application service providers

2013/S 154-268878

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wolverhampton City Council
Civic Centre, St Peters Square
WV1 1RL Wolverhampton
Telephone: +44 1902555095
E-mail: intend@wolverhampton.gov.uk
Fax: +44 1902555095

Internet address(es):

General address of the contracting authority: www.wolverhampton.gov.uk

Address of the buyer profile: http://www.blackcountrybusiness.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

WOL – Adult Social care Information Portal – 2013.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Wolverhampton.
NUTS code UKG35

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The overall aim of the ASC Information Portal project is to provide a repository of information and advice that is available online to citizens, customers and staff.
As well as content provided and administered by WCC the Information Portal will also contain refreshed content from trusted sources with appropriate online links to those information sources where required. The Information Portal must be accessible to all through various mediums with functionality to enable those with a sensory impairment to use and able to meet individual communication needs, including the use of interactive technology which should encourage an active dialogue and empower individuals to make their own choices of support and care.
WCC will require reporting information from the Information Portal, this will include information regarding the usage of the portal and the nature of the information sought, the purpose of which will be to inform the Council of the needs of the local population in respect of Adult Social Care.
Whilst the initial tender exercise is for an Adult Social Care Information Portal WCC requires any solution to be flexible and expandable to offer other functionality subject to separate purchase. This functionality should include
Self-assessment module
Interface to its care management system, CareFirst
A Personal Assistant register
Support Planning tool
The overarching outcomes of this project would meet the following requirements from those seeking support and care from WCC
they have the information and support needed in order to remain as independent as possible with or without recourse to ASC funding
they have access to easy to understand information about care and support which is consistent, accurate, accessible and up to date
they know where to go to get information about what may be going on in their community
The provision of information, advice and signposting is integral to the Personalisation agenda of WCC. WCC is considering a commitment to signing up as a Making it Real site as part of Think Local Act Personal. Information on Think Local Act Personal and Making it Real can be found at: www.thinklocalactpersonal.org.uk/

Based on the draft Carer and Support Bill it is likely that the Provision of information and advice: how to access care and support; choice of types of care and support available will become a duty placed on local authorities when the bill is enacted in April 2015.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 140 000 and 200 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 2.12.2013.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of the deposits and bonds required by the Council will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the main terms and conditions of financing and payment will be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As advised in the tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As advised in the tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As advised in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.9.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.9.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Council reserves the right to cancel the procurement and not to proceed with the contract. The Council also reserves the right not to award a contract or to award a contract for parts or part of the Services only. The Council will, not under any circumstances reimburse any expense incurred by bidders in preparing their tender submission.
All communication is to be directed through the Black Country Tendering Portal: www.blackcountrybusiness.co.uk

To access the tender documents you will need to register at: www.blackcountrybusiness.co.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Standstill period of ten calendar days will be observed by the Council and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Aggrieved parties who have been harmed or are at risk of harm by any breach of the Councils obligations may take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.8.2013