Post and Courier Services for Cumbria County Council

Provision of a dedicated secure internal mail and small package collection and delivery service.

United Kingdom-Carlisle: Post and courier services

2015/S 049-085624

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cumbria County Council
The Lonsdale Building, The Courts
For the attention of: Mrs Debbie Heard
CA3 8NA Carlisle
UNITED KINGDOM
E-mail: debbie.heard@cumbria.gov.uk

Internet address(es):

General address of the contracting authority: www.cumbria.gov.uk

Address of the buyer profile: www.the-chest.org.uk

Electronic access to information: www.the-chest.org.uk

Electronic submission of tenders and requests to participate: www.the-chest.org.uk

Further information can be obtained from: Cumbria County Council
The Lonsdale Building, The Courts
For the attention of: Mrs Debbie Heard
CA3 8NA Carlisle
UNITED KINGDOM
E-mail: debbie.heard@cumbria.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cumbria County Council
The Lonsdale Building, The Courts
For the attention of: Mrs Debbie Heard
CA3 8NA Carlisle
UNITED KINGDOM
E-mail: debbie.heard@cumbria.gov.uk

Tenders or requests to participate must be sent to: Cumbria County Council
The Lonsdale Building, The Courts
For the attention of: Mrs Debbie Heard
CA3 8NA Carlisle
UNITED KINGDOM
E-mail: debbie.heard@cumbria.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Police and Crime Commissioner for Cumbria
Cumbria Office for the Police and Crime Commissioner, Police HQ, Carleton Hall
CA10 2AU Penrith
UNITED KINGDOM

Crown Prosecution Service
CPS, Business Support Unit, 3rd Floor Unicentre, Lords Walk
PR1 1DH Preston
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a dedicated secure internal mail and small package collection and delivery service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 4: Transport of mail by land [3] and by air

NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of a daily (5 days per week) dedicated secure internal mail and small package collection and delivery service to approximately 40 sites throughout Cumbria initially for Cumbria County Council, Cumbria Police and Crown Prosecution Service.

II.1.6)Common procurement vocabulary (CPV)

64100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Daily (5 days per week) secure internal collection and delivery service for internal mail and small parcels to approximately 40 sites throughout Cumbria initially for Cumbria County Council, Cumbria Police and Crown Prosecution Service.
2 year contract with the option to extend for further 2 x one year periods giving a maximum of a 4 year contract.
Estimated value excluding VAT:
Range: between 360 000 and 400 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see ITT documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see ITT documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see ITT documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see ITT documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see ITT documents.
Minimum level(s) of standards possibly required: Please see ITT documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see ITT documents.
Minimum level(s) of standards possibly required:
Please see ITT documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 0

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9TNP-SW7XPE

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.4.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.3.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 21.4.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This contract is let on behalf of Cumbria County Council and is also open to, any may be used by, other local authorities and associated public sector bodies, located within Cumbria and the North West of England. These include, but are not restricted to, Carlisle City Council, South Lakeland District Council, Barrow in Furness District Council, Eden District Council, Copeland District Council, Allerdale District Council and the Lake District National Park Authority and Cumbria Police and Crown Prosecution Service. Cumbria County Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumbria County Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Council’s supplier audits on all aspects of diversity. Suppliers wishing to express an interest and obtain access to the tender documents should go to the e-tendering portal The Chest (www.the-chest.org.uk) and click on the current opportunities from the navigation area on the left of the screen. On the next screen enter the contract reference 9TNP-SW7XPE ( in the box labelled ‘contains’ then click search. Click on the blue link for the contract title to view the opportunity. NB to express an interest you will need to login. If you are not already registered on www.the-chest.org.uk then you will need to return to the home page and click on ‘Register’. Registration is Free of charge and your user name and password will be emailed to you.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Conway Stewart
Cumbria County Council, The Courts
CA3 8NA Carlisle
UNITED KINGDOM
E-mail: conway.stewart@cumbria.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.3.2015