Post Office IT Solutions Framework

Range: between 20 000 000,00 and 150 000 000,00 GBP.

UK-London: IT services: consulting, software development, Internet and support

2012/S 21-034303

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Post Office Ltd
148 Old Street
Contact point(s): Natasha Daly
For the attention of: Natasha Daly
EC1V 9HQ London
UNITED KINGDOM
E-mail: it.sd.framework@postoffice.co.uk

Internet address(es):

General address of the contracting authority: http://www.postoffice.co.uk/

Electronic access to information: https://rmg.frictionless.com/fsguestvendor/vendordesktop/register?ui=ui2

Electronic submission of tenders and requests to participate: https://rmg.frictionless.com/fsguestvendor/vendordesktop/register?ui=ui2

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Postal Authority

I.3)Main activity

Other: UK Postal Administration

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

IT Solutions Delivery Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: UK.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in months: 24
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 20 000 000,00 and 150 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Post Office wishes to establish a framework panel of suppliers who can supply a range of IT Solution Delivery services to fulfil requirements across the business. The services procured under the framework will support the delivery of Post Office’s transformation agenda by providing programme and project delivery services, which will encompass the full project and programme life-cycle ranging from feasibility studies through to design and build, implementation, service integration and ongoing service management and/or service transition.

II.1.6)Common procurement vocabulary (CPV)

72000000, 72300000, 72500000, 30232100, 64000000, 72900000, 72400000, 72200000, 72600000, 72100000, 30200000, 51600000, 72700000, 79421000, 48151000, 79314000, 72800000, 48110000, 48170000, 48200000, 48330000, 48400000, 48500000, 48600000, 48700000, 48800000, 48900000, 51300000, 50300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Precise quantities are unknown. Whilst it is anticipated that expenditure will be in the range set out below this is approximate only and the values will be to such levels as considered necessary to fulfil business requirements.
The spend range has been set between 20 000 000 GBP and 150 000 000 GBP, the level of spend that will actually go through the framework will be dependent on the timing of the release of OJEU notices by other Government departments and then the Post Office bidding for and winning the advertised contracts within the four years covered by the framework agreement.
Estimated value excluding VAT:
Range: between 20 000 000,00 and 150 000 000,00 GBP

II.2.2)Information about options

Options: yes
Description of these options: Post Office reserve the right to extend the contract twice for a period of 12 months each. Therefore the total potential term of the framework agreement is 48 months (24 months +12 months +12 months).
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond or parent company guarantee or other form of security may be required depending on the organisation’s financial stability as set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be detailed in the contract documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid the contracting authority may specify that the consortium takes a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes a joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ. A minimum turnover of 20 000 000 GBP per annum is required.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 8: and maximum number 12
Objective criteria for choosing the limited number of candidates: Please refer to the PQQ. The minimum and maximum relate to the number of operators who will be invited to participate in the ITT stage.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.2.2012 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.2.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.3.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To access the PQQ documents you must first register to obtain access to the Royal Mail Group eSourcing platform. To do this, please use the following url, https://rmg.frictionless.com/fsguestvendor/vendordesktop/register?ui=ui2 to access the registration form. You will receive your login details via email within two working days, which will be followed shortly by a second automated email inviting you to participate in the PQQ process and providing you with online access to the PQQ documentation.

Requests to participate must be made by supplying all of the information set out in section III.2 (above). This information must be supplied by the date and time listed in section IV.3.4 (above) allowing sufficient time for the registration process to be completed.
The Contracting Authority may require suppliers to supplement or clarify the information submitted under III.2 (above) and may also undertake it’s own audit of the suppliers to verify the information provided.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English courts.
Post Office are not liable for any costs incurred by those expressing an interest in tendering for the contract opportunity. Post Office reserve the right to terminate the procurement process at any time, or to procure the contract by alternative means if it appears that the contract can be more advantageously procured by alternative means. The most economically advantageous or any tender will not be automatically accepted.
The spend range has been set between £20 million and £150 million, the level of spend that will actually go through the framework will be dependent on the timing of the release of OJEU notices by other Government departments and then the Post Office bidding for and winning the advertised contracts within the four years covered by the framework agreement.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Any appeal in relation to this procurement should be addressed to the contact point at 1.1 (above).

Body responsible for mediation procedures

N/A

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Any appeal in relation to this procurement should be addressed to the contact point at 1.1 (above).

VI.5)Date of dispatch of this notice:27.1.2012