Post Room Services Tender

Post Room Services Tender

Gatwick is looking for a supplier to provide and operate a mail room at the Airport. The mail room collects and distributes on behalf of Gatwick staff based at the Airport.

United Kingdom-London-Gatwick: Mail delivery services

2014/S 049-081863

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport, West Sussex
RH6 0NP London-Gatwick
UNITED KINGDOM
Telephone: +44 1293501471
E-mail: procurement@gatwickairport.com

Internet address(es):

General address of the contracting authority: http://www.gatwickairport.com/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Aviation
I.3)Main activity

Other: Air Transport
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Post Room Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Mail delivery services. Internal office mail and messenger services. Mailing-list compilation and mailing services. Mailing services. Printing and related services. Printing and delivery services. Printing and distribution services. Gatwick is looking for a supplier to provide and operate a mail room at the Airport. The mail room collects and distributes on behalf of Gatwick staff based at the Airport. (Gatwick tenants and concessionaires at the airport send and receive their own mail independently).
Suppliers will need to demonstrate that they can manage the service with high security processes. The supplier has the opportunity to provide the services using their equipment and to lease an area at Gatwick. This is to include maintenance of their assets in line with the length of the contract ensuring a professional service is delivered at all times.
In order to access this requirement on the etendering portal ‘Delta’, you will need to use the following access code: P4S9T9V228.
II.1.6)Common procurement vocabulary (CPV)

64121100, 64122000, 79570000, 79571000, 79800000, 79823000, 79824000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

In addition to II.2.5, it is intended the contract will be awarded for a term of 5 [five] years with the option to extend by up to 2 [two] further periods of 12 [twelve] months, at the discretion of Gatwick.
Estimated value excluding VAT:
Range: between 500 000 and 1 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Please refer to the PQQ document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

13150
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.4.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: In approximately 7 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Although Gatwick does not regard itself bound by Directive 2004/17 or the Utilities Contract Regulations 2006, it has decided to place the contract notice in the OJEU on a voluntary basis.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Mail-delivery-services./P4S9T9V228

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/P4S9T9V228

GO Reference: GO-201435-PRO-5506073

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport
RH6 0NP Gatwick
UNITED KINGDOM
Telephone: +44 1293501471

Body responsible for mediation procedures

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport
RH6 0NP Gatwick
UNITED KINGDOM
Telephone: +44 1293501471

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport
RH6 0NP Gatwick
UNITED KINGDOM
Telephone: +44 1293501471

VI.5)Date of dispatch of this notice:5.3.2014