Postal Service Tender for Darlington Borough Council

Postal Service Tender for Darlington Borough Council

Darlington Borough Council is seeking a service provider with the appropriate experience to supply it with a postal service for its Revenues and Benefits functions.

United Kingdom-Darlington: Postal services

2014/S 181-319509

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Darlington Borough Council
Town Hall, Feethams
For the attention of: Mark Dodd
DL1 5QT Darlington
UNITED KINGDOM
Telephone: +44 1325380651
Fax: +44 1325382032

Internet address(es):

General address of the contracting authority: www.darlington.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0381

Electronic access to information: www.qtegov.com

Electronic submission of tenders and requests to participate: www.qtegov.com

Further information can be obtained from: Darlington Borough Council
Town Hall, Feethams
For the attention of: Mark Dodd
DL1 5QT Darlington
UNITED KINGDOM
Telephone: +44 1325380651
Fax: +44 1325382032
Internet address: www.darlington.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Darlington Borough Council
Town Hall, Feethams
For the attention of: Mark Dodd
DL1 5QT Darlington
UNITED KINGDOM
Telephone: +44 1325380651
Fax: +44 1325382032
Internet address: www.qtegov.com

Tenders or requests to participate must be sent to: Darlington Borough Council
Town Hall, Feethams
For the attention of: Mark Dodd
DL1 5QT Darlington
UNITED KINGDOM
Telephone: +44 1325380651
Fax: +44 1325382032
Internet address: www.qtegov.com

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

P2014/14/NE Revenues and Benefits Postal Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Darlington.

NUTS code UKC13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Darlington Borough Council is seeking a service provider with the appropriate experience to supply it with a postal service for its Revenues and Benefits functions.
The Contractor will supply the following services to ensure all outgoing mail items for the Council’s revenues and benefits service are printed, enveloped and dispatched quickly and accurately:
Secure transfer and receipt of data from the Council in PDF or ‘plain text’ format.
Data matching to ensure mail items for the same individual can be printed and dispatched in the same envelope, wherever possible.
Printing mail items in a format agreed with the Council.
Collating, folding and enveloping mail items.
Dispatching and delivering enveloped mail to Royal Mail.

II.1.6)Common procurement vocabulary (CPV)

64110000, 64112000, 79810000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated annual volumes:
Council Tax bills 128 000
NNDR bills 7 200
Benefit letters 67 000
Landlord schedules 7 800
Council Tax reminders 39 000
Council Tax summonses 7 800
Council Tax liability orders 6 000
NNDR reminders 1 900
NNDR summonses 400
NNDR liability orders 250
BID bills 1 250
BID reminders 200

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The personal situation of economic operators will be assessed via an ITT business questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The economic and financial capacity will be assessed via an ITT business questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Technical capacity will be assessed via an ITT business questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

P2014/14/NE
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

3.11.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 3.11.2014 – 12:00

Place:

NEPO Portal

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Legal Services.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: September 2019.
VI.2)Information about European Union funds

VI.3)Additional information

Darlington Borough Council uses the NEPO Portal for all of its tendering opportunities. To register and access this tender, please use the following web address:

www.qtegov.com/procontract/supplier.nsf

(MT Ref:140630)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Following the evaluation of tenders, Darlington Borough Council will incorporate a minimum of 10 calendar days standstill period: this period will commence from the point that the information on the award of the contract is communicated to all tenderers. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 1 month). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.9.2014