Postal Services for Stoke-on-Trent City Council

Postal Services for Stoke-on-Trent City Council

Postal Services — collection of mailing items from specified sites and delivery to addressee.

United Kingdom-Stoke-on-Trent: Postal services

2014/S 201-355126

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stoke-on-Trent City Council
Civic Centre, Glebe Street
For the attention of: Andrew Elliott
ST4 1HH Stoke-on-Trent
UNITED KINGDOM
Telephone: +44 1782232448
E-mail: andrew.elliott@stoke.gov.uk

Internet address(es):

Electronic access to information: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

Electronic submission of tenders and requests to participate: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Newcastle Borough Council
Civic Offices, Merrial Street
ST5 2AG Newcastle-under-Lyme
UNITED KINGDOM

Tamworth Borough Council
Marmion House, Lichfield Street
B79 7BZ Tamworth
UNITED KINGDOM

Staffordshire Moorlands District Council
Moorlands House, Stockwell Street
ST13 6HQ Leek
UNITED KINGDOM

High Peak Borough Council
Buxton Town Hall, Market Place
SK17 6EL Buxton
UNITED KINGDOM

Cannock Chase Council
PO Box 28, Beecroft Road
WS11 1BG Cannock
UNITED KINGDOM

East Staffordshire Borough Council
The Maltsters, Wetmore Road
DE14 1LS Burton-upon-Trent
UNITED KINGDOM

Stafford Borough Council
Civic Centre, Riverside
ST16 3AQ Stafford
UNITED KINGDOM

South Staffordshire Council
Council Offices, Wolverhampton Road
WV8 1PX Codsall
UNITED KINGDOM

Aspire Housing
Kingsley, The Brampton
ST5 OQW Newcastle-under-Lyme
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Postal Services – Collection and delivery.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 4: Transport of mail by land [3] and by air

NUTS code UKG23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 583 000 GBP

II.1.5)Short description of the contract or purchase(s)

Postal services. Postal services related to letters. Mail delivery services. Mailing services. Postal Services – collection of mailing items from specified sites and delivery to addressee.

II.1.6)Common procurement vocabulary (CPV)

64110000, 64112000, 64121100, 79571000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 2 583 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct.
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work.
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities.
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate.
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract.
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years.
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CS 2014/9*

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.12.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Place:

Offices of Stoke-on-Trent City Council.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of Stoke-on-Trent City Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. A competitive exercise is being undertaken to seek a provider for the above requirement, so if you are interested in bidding please follow the instructions below to access our e-tendering portal. Supplier Instructions: How to access information 1. Browse to the eSourcing Portal:https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities2. Click the “Click here to register” link 3. Accept the terms and conditions and click “continue”4. Enter your correct business and user details 5. Note the user-name you chose and click “save” when complete 6. You will receive an email with your unique password (keep this secure)7. Login to the portal with the user-name/password 8. Click the “ITTs open to all suppliers” link. (These are ITTs open to any registered supplier)9. Click on the relevant ITT to access the content 10. Click the “Express Interest” button in the “Actions” on the left-hand side of the page. This will move the ITT over to the ‘My ITTs’ page. (This is a secure area reserved for your projects only)11. Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments” in the “Actions” box on the left-hand side of the page 12. You can now choose to ‘Reply’ or ‘Reject’13. Note the deadline for completion, then follow the on-screen instructions to complete the ITTIf you require any further assistance the BravoSolution help desk is available Mon-Fri — 08:00-18:00 on: email:help@bravosolution.co.ukTelephone No: +44 8003684850 / Fax No: +44 2070800480 The Framework will be open for use by the following local authorities (subject to the agreement of Stoke-on-Trent City Council): Cannock Chase District Council, East Staffordshire Borough Council, Newcastle-under-Lyme Borough Council, South Staffordshire Council, Stafford Borough Council, Staffordshire Moorlands District Council/High Peak Borough Council and Tamworth Borough Council. It will also be open for use by registered social landlords included on the register of providers of social housing maintained under section 111 of the Housing and Regeneration Act 2008.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=116031572

GO Reference: GO-20141015-PRO-6090980

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.10.2014