Powys Strategic Play Project

Powys Strategic Play Project

The BIG Lottery awarded Powys £249,988 in March 2008. The original purpose and aims of the project were to establish a play infrastructure across Powys that had a top-down, and a bottom-up remit.

Procurer reference: CPU/AW/36
Value of tender: £Undisclosed
Is this notice funded by the Welsh European Funding Office (WEFO)?
Contract Type
Name of the organisation
Powys County Council
Contact Name
Angela Williams
County Hall, Llandrindod Wells, Powys
Llandrindod Wells
01597 826223
Web Address
Service category
Is it a framework agreement?
Title of the contract
Powys Strategic Play Project
Description of the contract

The BIG Lottery awarded Powys £249,988 in March 2008. The original purpose and aims of the project were to establish a play infrastructure across Powys that had a top-down, and a bottom-up remit. This improved two-way communication system would ensure the best use of funding and resources would be made, a coordinated approach to service delivery would be evidenced, as well as integrating play into both the local authority, the CYPPs and the local voluntary sector organisations.

By providing the additional Year 5 funding (2012-2013) the Lottery specified that the following programme outcomes are met:

1. By the end of the grant projects have strengthened play infrastructure in their area.

2. By the end of the grant projects will have strengthened and started to implement and

deliver their sustainability proposals.

The milestones that would be achieved as a result of the additional (BIG Lottery 12 months) funding are listed below:–

– Establish the identified ‘HUB’ functions within an existing organisation (Service B)

– Local Play Forums have first of three meetings p.a.

– Workforce Development Officer recruited to train and develop playwork professionals

including volunteers (initial funding available for 1 year through BIG Lottery Fund. Future

funding to be sourced and managed by successful organisation)

– Training centre accreditation established

– Play Networks delivering on their 3 year business plans

– Volunteering project established with volunteers actively delivering play

– 35 Practitioners trained and accredited in playwork practice

– 6 Playwork assessors trained

– Presentations to key/potential investors

– Play module delivered to community groups, schools, parents and professionals

(minimum 6 workshops to deliver module p.a.)

– 30 volunteers recruited and trained

– Funding applications submitted to support the project

– Sustainable Recycle Store piloted as an income generation project

The Service Performance will contribute towards:-

a) The One Powys Yn Un Plan Outcomes

People in Powys live in supportive, sharing and self reliant communities

People in Powys have the skills to pursue their ambitions

People in Powys benefit from a thriving diverse economy

People in Powys feel and are safe and confident

People in Powys are supported to get out of poverty

People in Powys are healthy and independent.

b) The BIG Lottery Child’s Play Programme

A stronger play infrastructure

A sustainable infrastructure

c) The CYPP Plan – Core Aims

Core Aim 1 – have a flying start in life.

Core Aim 2 – have a comprehensive range of education and learning opportunities.

Core Aim 4 – have access to play, leisure, sporting and cultural activities.

Core Aim 6 – have a safe home and a community which supports physical and emotional wellbeing.

Core Aim 7 – are not disadvantaged by poverty

d) Families First

Supporting the delivery of services to children, young people and families that are – Family focused






Description of Service

Service A (1st August 2012 – 31st July 2013)

To deliver the extended lottery project and meet all the agreed milestones including;

• Establish an Accredited Training Centre Locally

• Co-ordinate and Deliver a Workforce Development Programme

• Establish a volunteer recruitment programme

Service B (1st August 2012 – 31st March 2015)

To establish the Play Hub that will;

• Be a central point of communication for Play and playwork – to include legislation, policy

and playwork practices updates

• Support workforce development programmes

• Co-ordinate monitoring & evaluation of play development & opportunities, making use of

Results Based Accountability methods / framework

• Co-ordinate marketing and promotion of play and playwork

• Encourage relevant stakeholders to recognise the value of play

• Support other organisations to develop play opportunities

• Identify sources of funding and make appropriate applications / submissions for such

funding with partners to enable infrastructure development and play delivery

• Co-ordinate community level contributions to and manage implementation of the Powys

Play Strategy

• Develop a local sustainable recycle store as an income generation activity

The Contractor will also be required to work collaboratively where appropriate with RAY Ceredigion to ensure that a regional approach is deployed for play development e.g. Workforce Development.

Place / site of work / delivery

Classification of contract (CPV codes)
80000000 – Education and training services.
85000000 – Health and social work services.
92000000 – Recreational, cultural and sporting services.
98000000 – Other community, social and personal services.

Contract Length
Starting date:
and/or Ending date
Contract will be awarded based on:

Most economically advantageous tender in terms of:Criteria as detailed in the contract documents

SECTION IV: Administrative Information

Instructions to suppliers

Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.

Internet address(es): http://etenderwales.bravosolution.co.uk

Suppliers Instructions How to Express Interest in this Tender

1. Register your company on the eTenderwales portal (this is only required once)

– Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

– Click the “Click here to register” link

– Accept the terms and conditions and click “continue”

– Enter your correct business and user details

– Note the username you chose and click “Save” when complete

– You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

– Login to the portal with the username/password

– Click the “Open Access ITTs” link.

– Click on the relevant ITT to access the content.

– Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

– This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your

projects only)

– Click on the ITT code, you can now access any attachments by clicking the “Settings and

Buyer Attachments” in the “Actions” box

3. Responding to the tender

– You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

– You can now use the ‘Messages’ function to communicate with the buyer and seek any


– Note the deadline for completion, then follow the onscreen instructions to complete the ITT

– There may be a mixture of online & offline actions for you to perform (there is detailed online

help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:

– eMail: help@bravosolution.co.uk

– Phone: 0800 368 4850 / Fax: 020 7080 0480

Tenders or Requests to Participate must be sent to:

Official name: www.etenderwales.bravosolution.co.uk

Reference Number
Deadline Date
Deadline date refers to
Receipt of Tenders
Does this contract relate to a Project / Programme funded by EU funds?
Community Benefits do not apply to this contract