PQQ for MTC for Mechanical Services
Belfast City Council, (‘the Council’) invites applications from suitably qualified, competent and experienced contractors who wish to be included on a select list for the repair, maintenance and minor works to mechanical services at various Council Properties and locations.
United Kingdom-Belfast: Mechanical engineering services
Section I: Contracting authority
Belfast City Council
Adelaide Exchange, 24-26 Adelaide Street
Contact point(s): Project Management
BT2 8GD Belfast
Telephone: +44 2890320202
General address of the contracting authority: www.belfastcity.gov.uk/tenders
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various locations
NUTS code UKN01
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 500 000 GBP
The works covered by this contract comprises of the repair and maintenance of mechanical services installations and some minor new work to upgrade existing installations at various locations and shall include
Heating and ventilation.
Cleaning, servicing and general maintenance of heating boilers and burners and all other boiler-house equipment. The work shall further comprise the repair and maintenance and some minor new work to upgrade existing installations including the preparation of boilers for insurance inspection, cleaning, overhauling and repairing of all boiler mountings.
Servicing and general maintenance of ventilation installations to include air handling units, ductworks, dampers, grilles, input and extract fans, grease filters and backdraught shutters, filters, heat recovery units, etc.
The provision of an emergency, 24 hour, call-out service to secure and make safe Council property is an essential and integral part of this work and is ‘of the essence’ with regards to the award and performance of the contract.
A select list of no more than 6 contractors will be established from which tenders will subsequently be invited.
The purpose of this Tender will be to appoint a single contractor.
The approximate anticipated budget is GBP 500 000 per year and the contract shall be for a period of 1 year from appointment with the option to renew for a further 2 years.
The minimum order value will be GBP 25 and the maximum order value will be GBP 30 000.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The Public Contracts Regulations 2006 (SI 2006 No 5)/ Utilities Contracts
Regulations (SI 2005 No 6) ***(DELETE AS APPROPRIATE)*** provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice:5.7.2013