PR and Events Contract

Business Lincolnshire Sustainable Business Growth Programme – PR and Events.

United Kingdom-Lincoln: Advertising and marketing services

2016/S 118-209885

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Lincolnshire County Council
County Offices, Orchard House, Orchard Street
Lincoln
LN1 1BA
United Kingdom
Contact person: Commercial Team
Telephone: +44 1522553649
E-mail: Fiona.fielding@lincolnshire.gov.uk
NUTS code: UKF30

Internet address(es):Main address: www.lincolnshire.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/respond/3KRY8295WY

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/respond/3KRY8295WY

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Business Lincolnshire Sustainable Business Growth Programme – PR and Events.

Reference number: BLGH16/ITT02

II.1.2)Main CPV code

79340000

II.1.3)Type of contract

Services

II.1.4)Short description:

This contract will be to deliver PR activities and a programme of flagship events which complements the Business Lincolnshire Growth Hub activities.

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79340000

79342000

79416000

79952000

II.2.3)Place of performance

NUTS code: UKF30

Main site or place of performance:

Lincolnshire.

II.2.4)Description of the procurement:

The Council wish to procure a Service Provider or consortium of Service Providers for the delivery of:

— PR activity;

— A flagship events programme.

The activities delivered under this contract will support the promotion of both the Business Lincolnshire Growth Hub generally and the Growth Lincolnshire business support and grants offer.

Through this contract the Council wish to deliver a clear, targeted and intelligence led communications plan which delivers clear messages to all interested parties.

The overall aims of the activities are to:

— Raise awareness of the Business Lincolnshire Growth Hub as a whole;

— Raise awareness of the Growth Lincolnshire support;

— Encourage eligible businesses to participate;

— Keep stakeholders informed of activities, opportunities and progress;

— Promote success stories.

PR Services expected to be provided includes, but is not restricted to, the following:

— Creation and management of the comms. plan;

— Delivery of all comms. messages to all target groups by the most appropriate means;

— Copy writing services — for press releases, the businesslincolnshire.com website, marketing materials, adverts, blogs, etc.

— Case study development using written word, pictures and film;

— Management and coordination of social media activity;

— Networking at appropriate events;

— Being the key contact for media enquiries.

Delivery of the large flagship events for the programme, i.e. those events / conferences with a large audience (80+ attendees) will incorporate provision of comprehensive events management services including, but not restricted, to the following:

— Venue identification and booking;

— Technology identification and booking;

— Attendee identification and invitation management utilising the Business Lincolnshire Eventbrite account;

— Event communications including content for event materials;

— Creation of delegate packs, name badges/lanyards, etc.;

— Sourcing of and arrangements for guest speakers including arrangement of accommodation;

— Provision of appropriate refreshments / hospitality (alcohol cannot be purchased with ERDF funds);

— Event registration and facilitation services at the event;

— Effective Event Evaluation and Follow-up;

— Updating of County Council CRM system — Engage — with event attendees.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 15/08/2016

End: 14/08/2019

This contract is subject to renewal: yes

Description of renewals:

The Contract will be let for an initial period of 3 years intended to commence on Monday, 15.8.2016 with the option to extend for 2 further periods of up to 3 years up to a maximum contract period of 9 years, dependent on performance and further funding.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project: Sustainable Business Growth Programme ERDF — Priority Axis 3: Digital Growth Programme ERDF — Priority Axis 2: Communications Technology and Investment Priority 2b

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/07/2016

Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/07/2016

Local time: 10:00

Place:

Lincolnshire.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Lincoln:-Advertising-and-marketing-services./3KRY8295WY

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/3KRY8295WY

GO Reference: GO-2016616-PRO-8367943.

VI.4)Procedures for review

VI.4.1)Review body

Lincolnshire County Council
County Offices, Orchard Street, Orchard Street
Lincoln
LN1 1BA
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: