PR and Events Support Brief 2014

PR and Events Support Brief 2014 – 2015

The purpose of this tender is to appoint PR and Event support for Business Birmingham the inward investment programme, and Visit and Meet Birmingham for the period January to October 2015.

United Kingdom-Birmingham: Public relations services

2014/S 201-355499

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Marketing Birmingham
Baskerville House, Centenary Square, West Midlands
For the attention of: Jazz Bansal
B1 2ND Birmingham
UNITED KINGDOM
Telephone: +44 1212025115
E-mail: jazz.bansal@marketingbirmingham.com
Fax: +44 1212025116

Internet address(es):

General address of the contracting authority: www.marketingbirmingham.com/tenders

Address of the buyer profile: https://in-tendhost.co.uk/marketingbirmingham/aspx/Tenders/Current

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Marketing

I.3)Main activity

Other: Marketing

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

PR and Events Support Brief 2014 – 2015.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKG3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Marketing Birmingham is the areas strategic marketing partnership and operates the leisure and business tourism programmes Visit and Meet Birmingham, as well as its inward investment programme, Business Birmingham. These programmes promote the Greater Birmingham and Solihull Local Enterprise Partnership area (Birmingham, Solihull, southern Staffordshire (Cannock Chase, Lichfield, Tamworth and East Staffordshire) and northern Worcestershire (Bromsgrove, Redditch and Wyre Forest)) and the Black Country Local Enterprise Partnership area (Dudley, Sandwell, Walsall and Wolverhampton) as a place to visit, meet and invest. The company is public/private funded by (i) Birmingham City Council; (ii) the European Regional Development Fund and (iii) private sector partners from across the areas business community.
Marketing Birmingham and ERDF partners, as detailed above, have been awarded European Regional Development Funding for the period to December 2015.
The purpose of this tender is to appoint PR and Event support for Business Birmingham the inward investment programme, and Visit and Meet Birmingham for the period January to October 2015.
Please refer to the tender brief for full requirements, process and timescales. To access the full tender brief, all suppliers must visit the Marketing Birmingham e-Procurement system to register interest and submit a tender bid.

e-Procurement https://in-tendhost.co.uk/marketingbirmingham/aspx/Home

Please note the deadline for full submission as outlined in the attached brief is no later than 12:00 noon GMT on Tuesday 9.12.2014.

II.1.6)Common procurement vocabulary (CPV)

79416000, 79416100, 79416200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 0,01 and 250 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 10 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Business Birmingham

1)Short description

Please refer to the tender document.

2)Common procurement vocabulary (CPV)

79416000, 79416100, 79416200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Visit and Meet

1)Short description

Please refer to the tender document.

2)Common procurement vocabulary (CPV)

79416000, 79416100, 79416200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Corporate Activity

1)Short description

Please refer to the tender document.

2)Common procurement vocabulary (CPV)

79416000, 79416100, 79416200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: This contract will include break clauses. Performance Reviews will take place throughout the contract. The contract is subject to the continuation of funding.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Criteria for scoring is detailed within the tender document which can be viewed at https://in-tendhost.co.uk/marketingbirmingham/aspx/Home

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Criteria for scoring is detailed within the tender document which can be viewed at https://in-tendhost.co.uk/marketingbirmingham/aspx/Home

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2014-MB-PR01

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.12.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): This contract is part funded by the European Regional Development Fund through the Investing in the City Region ERDF project managed by Marketing Birmingham.

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Marketing Birmingham will incorporate a standstill period as per European guidelines, at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period which will be for 10 days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Marketing Birmingham Ltd
Baskerville House, Centenary Square, Broad Street
B1 2ND Birmingham
UNITED KINGDOM
Telephone: +44 1212025115
Internet address: www.marketingbirmingham.com

VI.5)Date of dispatch of this notice:

15.10.2014