Pre-School Education Services – Workplace Nursery Project

Pre-School Education Services – Workplace Nursery Project

The provision of childcare nursery services from the premises to children of staff working at Broadmoor Hospital and children of other parents in the local community.

United Kingdom-Southall: Pre-school education services

2013/S 160-279539

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West London Mental Health NHS Trust
Uxbridge Road, Middlesex
Contact point(s): Estates and Facilities Department, Kentigern House, Broadmoor Hospital, Crowthorne, Berkshire
For the attention of: Keith Ottley, Assistant Director of Estates and Facilities
UB1 3EU Southall
UNITED KINGDOM
Telephone: +44 1344754445
E-mail: keith.ottley@wlmht.nhs.uk
Fax: +44 1344754051

Internet address(es):

General address of the contracting authority: www.wlmht.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Workplace Nursery Project.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services
NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

West London Mental NHS Trust (the ‘Trust’) seeks to find an economic operator to enter into a range of documentation for:
a) the design and build of a workplace nursery and car park area on a designated site owned by the Trust near Broadmoor Hospital (details of designated site can be found in the PQQ or MOI);
b) the maintenance and repair of the new premises for the term of the nursery contract (see c below); and
c) the provision of childcare nursery services from the premises to children of staff working at Broadmoor Hospital and children of other parents in the local community.
The Trust expects the economic operator to finance the capital cost of the project.
II.1.6)Common procurement vocabulary (CPV)

80110000, 45214100, 45210000, 45300000, 71220000, 71240000, 50000000, 71500000, 85312110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See Section II.1.5).
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 300 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Trust may require some assurance from the economic operator including, but not limited to, a parent company guarantee, warranties, performance bonds or deposits. Further details will be provided in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific form is required, but the Trust reserves the right to require that each economic operator becomes jointly and severally responsible for the contracts before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The economic operators interested should contact the Trust’s contact point (Section I.1) by email to lodge an expression of interest and request a PQQ and MOI. The PQQ will set out in further detail regarding the requirements of the Trust under this procurement and will request specific responses and information from the economic operators. The deadline for requesting a PQQ is set out in Section IV.3.3) and the deadline for submission of the PQQ is at Section IV.3.4). The PQQ response will be reviewed in accordance with the evaluation and scoring criteria in the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The economic operators interested should contact the Trust’s contact point (Section I.1) by email to lodge an expression of interest and request a PQQ and MOI. The PQQ will set out in further detail the requirements of the Trust under this procurement and will request specific responses and information from the economic operators. The deadline for requesting a PQQ is set out in Section IV.3.3) and the deadline for submission of the PQQ is at Section IV.3.4). The PQQ response will be reviewed in accordance with the evaluation and scoring criteria in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The economic operators interested should contact the Trust’s contact point (Section I.1) by email to lodge an expression of interest and request a PQQ and MOI. The PQQ will set out in further detail the requirements of the Trust under this procurement and will request specific responses and information from the economic operators. The deadline for requesting a PQQ is set out in Section IV.3.3) and the deadline for submission of the PQQ is at Section IV.3.4). The PQQ response will be reviewed in accordance with the evaluation and scoring criteria in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2010/S 247-377793 of 21.12.2010

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.9.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Trust currently anticipates entering into a range of contract documentation with the successful economic operator, including but not limited to a development agreement, lease of the premises and a services contract for provision of the nursery services. The economic operator will be expected to finance the capital cost of the project. Further detail will be discussed later in the procurement process.
The Trust will require the successful economic operator to provide a nursery with a maximum of 120 places, and the Trust staff will have first preference of these. The Trust anticipates maximum demand from Trust staff will be 70 places.
The successful economic operator will be contractually required to comply with obligations under a 106 Agreement and outline planning permission in relation to the design, construction and operation of the nursery on the site. Further details will be provided in the tender documentation.
Any contract awarded will be subject to English Law and the Trust reserves the right not to award any contract pursuant to this notice.
The Trust shall under no circumstances be responsible for the costs or expenses of any economic operator arising from participation in this procurement. Further information on the procurement and the requirements of the Trust are set out in the MOI.
I.1) – economic operators are asked to contact the contact point by email in first instance.
II.1.9) – variant bids will be considered provided that the Trust’s core requirements are met.
II.3) – the Trust currently anticipates the successful economic operator entering into a lease/contract for provision of services (and maintenance/ repair of the premises) for an anticipated duration of 15-25 years, but the Trust will discuss break rights/ implications (including financial) and duration with the economic operators during the dialogue phase.
IV.1.2) – the Trust currently anticipates selecting a minimum of 3 economic operators at the PQQ stage, but further details will be given in the PQQ itself.
IV.1.3) – the Trust reserves the right to include a staged dialogue phase, down-selecting during the dialogue, depending on the number of economic operators selected at the PQQ stage.
IV.3.2) – the Trust previously issued an OJEU notice in 2010 for the workplace project. Due to various factors, including negotiation of the 106 Agreement, and to be fully transparent and fair, the Trust has decided to re-start the procurement process and issue a new OJEU notice.
IV.3.3) – the deadline at IV.3.3) is the deadline for requesting the MOI and PQQ from the Trust’s contact point (see Section I.1)
IV3.4) – the deadline at IV.3.4) is the deadline for submitting the completed PQQ back to the Trust. The Trust will then draw up a list of economic operators who will be invited to participate in dialogue, applying the evaluation criteria, and will receive an Invitation to Participate in Dialogue.
IV3.5) – is the date that the Trust currently anticipates sending out the Invitation to Participate in Dialogue to those economic operators who have been selected at the PQQ stage. The date may be subject to change.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: www.hmcourts-services.gsi.gov.uk
Fax: +44 2079477345

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Trust will incorporate a standstill period at the point information on the award of the contract is communicated to the economic operators. The notification will provide the full required information on the award decision and details of the person to contact should you have any queries. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful economic operators to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5), as amended, provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within the applicable limitation period.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.8.2013