Preferred Supplier List for Recruitment Agencies for Harris Federation

Preferred Supplier List for Recruitment Agencies for Harris Federation

Harris Federation is refreshing its Preferred Supplier List to secure the provision of specialist recruitment services.

United Kingdom-Croydon: Recruitment services

2020/S 008-014112

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Harris Federation
Postal address: 4th Floor Norfolk House, Wellesley Road
Town: Croydon
NUTS code: UK
Postal code: CR0 1LH
Country: United Kingdom
Telephone: +44 2082537777
Fax: +44 2082537778
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Refresh of Preferred Supplier List for Recruitment Agencies for Harris Federation

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Harris Federation is refreshing its Preferred Supplier List (PSL) to secure the provision of specialist recruitment services that support the staffing requirements of all existing, and future, academies within the Federation. As one of the largest multi academy trusts in the country, with a pipeline of future academy projects planned, the Harris Federation has a high volume recruitment demand focused on academy/class based staffing. We are seeking the services of established recruitment agencies with a proven track record of delivering mandates in education, or appropriate sectors, and have the means to deliver compliant, high quality staffing solutions for our growing number of primary and secondary academies.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

The PSL will comprise of suppliers who can service both temporary and permanent recruitment solutions, delivered through 1st or 2nd tier groups of suppliers with specialisms in employment types of job categories.

The PSL will be set up as a dynamic purchasing system for a period of 4 years that refreshes at least 3 times a year to review the current composition and suppliers’ placement on Tier 1 and Tier 2. This ‘refreshing’ will also allow the Federation to consider new entrants for inclusion as well as review existing suppliers to ensure they are still meeting the standards detailed in the selection questionnaire and in terms of their performance.

The purpose of the PSL is to provide qualitative assurances that enable Harris academies to partner with quality driven suppliers that offer a range of recruitment services under a central Federation framework, underpinned by a common set of terms of business and bespoke pricing agreements. The central talent resourcing and attraction team will be responsible for coordinating the PSL as part of the wider Federation resourcing strategy, and will support individual academies who engage directly with preferred suppliers through mandatory systems and processes. The level of input required by the central talent resourcing and attraction team when engaging the PSL will be determined by the type of employment and assignment duration, but the PSL will be mandated across the Federation with all recruitment services drawn from the PSL only.

To achieve a PSL that provides academies a depth and breadth of supplier service, and offers both flexibility and transparency, we anticipate that no more than 10 suppliers will be awarded Tier 1 status per job category, and that Tier 1 suppliers only service that category. However, suppliers could hold Tier 1 status for both job categories, or hold Tier 1 and Tier 2 status in each job category based on their capability and specialisms. We therefore expect Tier 2 suppliers to service work across both job categories and all employment types for any academy within the Federation. The Federation reserves the right to vary this based on the outcomes of the tendering process. We anticipate that no more than twenty suppliers will be awarded Tier 2 status per job category.

The objective in creating a PSL with Tier 1 and Tier 2 supplier status is to encourage academy/supplier partnerships based on quality of service, whilst offering periods of exclusivity and driving higher volumes of work to suppliers based on their specialisms, capabilities, market coverage and quality of industry experience. An academy may by exception award supply status to one supplier on Tier 1 for a particular role in a job category.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

As a DPS the framework will be subject to refreshing.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All information is contained within the ITT, selection and award questionnaires.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please see ITT and selection questionnaire.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Recruitment professionals.

III.2.2)Contract performance conditions:

See ITT.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 60
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 112-275086

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/02/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 11/02/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

This is the first refresh of the PSL as it has been set up as a dynamic purchasing system.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

As this procurement is being undertaken using the Open OJEU Procedure then bidders are required to submit completed selection and award questionnaires and a SQ response document together as their bid submission.

For those agencies wishing to attend the supply clouds presentation please note spaces are limited to 1 person per agency. Presentation set for 27.1.2020. Notification of wishing to attend, providing agency name and name of 1 person via myTenders question facility by midday 20.1.2020.

Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:218546)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Harris Federation
Postal address: 4th Floor Norfolk House, Wellesley Road
Town: Croydon
Postal code: CR0 1LH
Country: United Kingdom
Telephone: +44 2082537777
Fax: +44 2082537778Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: