Prepared Dishes Birmingham Community Healthcare NHS Trust
Contract for the provision of prepared cook chill and/or cook freeze meals.
UK-Birmingham: prepared dishes
Section I: Contracting authority
Birmingham Community Healthcare NHS Trust
3 Priestley Wharf, Holt Street
Contact point(s): Procurement Team
For the attention of: Emma Leach
B7 4BN Birmingham
Telephone: +44 1213800626
General address of the contracting authority: http://www.bhamcommunity.nhs.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: West Heath Hospital, Rednal Road, West Midlands, B38 8HR Birmingham, UNITED KINGDOM.
NUTS code UKG31
This tender will be split into two lots as follows:
— Lot 1 cook-chill.
Initially at a 12 bedded unit, Riverside Lodge Intermediate Care Centre (RSL), Birmingham, B10 9JH. A Monday to Sunday 2pm – 3pm delivery is required in a chilled delivery vehicle. However additional sites may be added/ removed during the contract period.
— Lot 2 cook-freeze.
Initially for 81 beds across 3 wards at West Heath Hospital (WHH), Birmingham, B38 8HR. A Monday to Friday 8am – 1pm delivery is required in a frozen delivery vehicle. However additional sites may be added / removed during the contract period.
Bidders can bid for one or both lots.
The successful provider(s) must cater for a minimum of a 21 day menu cycle providing a hot main lunch and evening meal, and a soup, salad, sandwiches and cold sweet for evening meal. Special diets and cultural menus are also required.
The successful provider(s) is expected to operate a hazard analysis critical control Points (HACCP) system for the production of the supplied products.
The successful provider(s) must satisfy the Trust that microbiological standards are met.
The Trust expects the successful provider(s) to operate a certified food safety management system.
The successful provider(s) must be able to provide the expert help of a consultant dietician, a consultant microbiologist or food officer and environmental health officer as required at no cost to the Trust.
The successful provider(s) will be expected to meet and support the Trust in achieving the following care quality commission (CQC) standard: outcome 5: meeting nutritional needs.
The successful provider(s) must ensure that their premises, practices, equipment, vehicles and personnel are in absolute compliance with the following legislation and standards as a minimum:
— Food Safety Act 1990,
— Department of Health Guidelines for Cook-Chill and Cook-Freeze catering systems 1989,
— The Food Safety (General Food Hygiene) Regulations 1995,
— The Food Safety (Temperature Control) Regulations 1995,
— Food Labelling Regulations 1996 and all other relevant EU and national legislation including Directive 2000/13/EC and 2003/89/EC,
— Provision and Use of Work Equipment Regulations 1998 (PUWER),
— Health and Safety at Work Act 1974,
— Any subsequent amendments to the above legislation, guidelines and standards.
The successful provider(s) must ensure that the temperature of ingredients / final products is maintained during storage, distribution, handling and regeneration.
The contract will be for an initial period of three (3) years (dependent upon performance and delivering continued value for money) with an option to extend for two periods of up to 12 months for each period.
15894300, 15894220, 15896000, 15894200
Tenders may be submitted for one or more lots
Lot no. 2 – cook-freeze: estimated minimum 44,350 – maximum 59,150 in-patient meals per year (WHH).
Description of these options: The contract will be for an initial period of three (3) years (dependent upon performance and delivering continued value for money) with an option to extend for two periods of up to 12 months for each period.
Information about lots
Lot No: 1 Lot title: Cook Chill
15894300, 15894220, 15894200
15894300, 15894220, 15894200, 15896000
Section III: Legal, economic, financial and technical information
All sub-contractors will be the responsibility of the legal entity awarded the contract.
Description of particular conditions: The successful service provider(s) will provide accurate and timely deliveries. The number of serious upheld complaints from patients and Trust staff will be monitored. The successful provider(s) will respond to emergencies within agreed timeframes.
The successful provider(s) must have arrangements in place for meeting contingencies and emergency requirements e.g. sickness/”disasters”, vehicle breakdown, a production breakdown etc.
The successful provider(s) will provide the expert help of a Consultant Dietician, a Consultant Microbiologist or Food Officer and Environmental Health Officer as required at no cost to the Trust.
These and other various performance areas will be monitored, with appropriate liquidated damages forming part of the contract.
Suppliers should register their interest by emailing firstname.lastname@example.org. Following receipt, pre-qualification questionnaires (PQQs) will be sent to all organisations that have expressed an interest by the prescribed deadline. The information required in order to pre-qualify applicants is set out in the pre-qualification documentation. In view of the nature of the performance obligations that are likely to be required from suppliers, applicants will be required to demonstrate that they are of requisite ability and technical capacity in order to pre-qualify. Bidders shall demonstrate that the supplier, its directors or any other person who has powers of representation, decision or control is not guilty of an offence listed in Regulations 23 (1) of the Public Contracts Regulations.
Minimum level(s) of standards possibly required: See pre-qualification questionnaire (PQQ).
Suppliers will need to be able to demonstrate technical and professional ability and must possess a successful track record of providing similar services to those listed above as set out in Regulation 25 of the Public Contracts Regulations 2006 (SI 2006.No.5).
Minimum level(s) of standards possibly required:
See pre-qualification questionnaire (PQQ).
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: Please refer to the pre-qualification questionnaire (PQQ).
Section VI: Complementary information
Birmingham Community Healthcare NHS Trust has applied to the Department of Health for Foundation Trust status. The outcome of this application may be confirmed during the life of the procurement exercise. If the application is successful the legal entity will change to reflect the legal constitution change to a Foundation Trust.
VI.5)Date of dispatch of this notice:26.7.2012