Price Benchmarking Services Contract

Price Benchmarking Services Contract

The aim of the Price Benchmarking Services Contract is to benefit the UK government’s commercial capability through the sourcing of independent evidence to be provided by a suitable Supplier.

United Kingdom-Liverpool: Market-testing services

2014/S 006-006568

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Minister for the Cabinet Office represented by the Government Procurement Service
9th Floor The Capital Old Hall Street
Contact point(s): Managed Services Team
L3 9PP Liverpool
UNITED KINGDOM
Telephone: +44 3450103503
E-mail: supplier@gps.gsi.gov.ukeenablement@gps.gsi.gov.ukmanagedcontracts@gps.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://gps.cabinetoffice.gov.uk

Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Other: Public Procurement
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Price Benchmarking Services Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 10: Market research and public opinion polling services
Main site or location of works, place of delivery or of performance: Norwich and Liverpool, United Kingdom.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The aim of the Price Benchmarking Services Contract is to benefit the UK government’s commercial capability through the sourcing of independent evidence to be provided by a suitable Supplier.
Benchmarking is to form a significant part of the Government Procurement Service’s approach to quantifying price savings, measuring price competitiveness, increasing buyer negotiation leverage and assessing supplier compliance with price formulas.
The benchmarking exercises will also encourage suppliers to provide the best value for money for the products and/or services they offer in the marketplace, in order to win tenders/contracts.
The Government Procurement Service therefore wishes to award a Contract for one (1) year, with the option of a one (1) year extension, to a single Supplier which can provide Price Benchmarking Services on the Government Procurement Service’s commercial categories.
In addition, it is envisaged that the Authority may wish to offer customers the opportunity to check the prices they are paying against those available in the private sector or through the Authority’s commercial arrangements.
The Price Benchmarking will be based on a ‘basket of goods’ of up to 200 items for each Category which will be drawn from the full range of a Category’s products and services. The Supplier must be able to provide Price Benchmarking services for at least one of the following Categories but may use a Sub-Contractor(s) to be able to cover the remaining Categories:
— Communications;
— eCommerce (Purchase and Fuel Cards);
— Energy;
— Fleet;
— ICT;
— Office Solutions;
— Professional Services;
— Property & Facilities Management; and
— Travel.
The Potential Provider shall be expected to conduct between 6 and 18 Price Benchmarking surveys during the Contract.
II.1.6)Common procurement vocabulary (CPV)

79312000, 79300000, 79310000, 79311000, 79311300, 79313000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Government Procurement Service wishes to award a Contract to a single Supplier for Price Benchmarking Services to cover the following Categories:
i. Communication solutions (marketing, public relations, market research, events planning, delivery and related services, media buying);
ii. eCommerce (payment cards);
iii. Energy (the purchase and management of electricity, gas and liquid fuels);
iv. Fleet (purchase, lease and hire of a wide range of vehicles from passenger, commercial vehicles 7.5 tonnes and above, and additional services include vehicle conversions, fleet management);
v. Information and communications technology (ICT);
vi. Office solutions (provision of office supplies, multi-functional devices (MFDs), postal & courier services, document management, print services, printing papers and envelopes);
vii. Professional Services (management consultancy, temporary staff – including temporary clinical staff designed to meet the needs of organisations with specific health requirements – learning & development, legal services and face to face interpretation services);
viii. Property & Facilities Management; and
ix. Travel (booking of UK and international business travel, including air, rail, hotels and meetings & events.
The Price Benchmarking will be based on a ‘basket of goods’ of up to 200 items for each Category which will be drawn from the full range of a Category’s products and services.
The Supplier must be able to provide Price Benchmarking Services for at least one of the Categories but may use a Sub-Contractor(s) to be able to cover the remaining Categories.
The Supplier with its Sub-Contractor(s) (if required) must collectively be able to provide Price Benchmarking Services for all Categories.
Price Benchmarking Surveys will be completed separately for each Category. The Potential Provider shall be expected to conduct between 6 and 18 Price Benchmarking surveys during the Contract.
The Contract is for a period of 1 year with the Government Procurement Service retaining the prerogative to extend the Contract for a further 1 year. In this circumstance it is envisaged to be valued towards the lower to middle end of the range.
In addition, it is envisaged that the Authority may wish to offer customers the opportunity to check the prices they are paying against those available in the private sector or through the Authority’s commercial arrangements. In this circumstance the OJEU range will be towards the upper end of the range.
Estimated value excluding VAT:
Range: between 60 000 and 740 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Contract is for a period of 1 year with the Government Procurement Service retaining the prerogative to extend the Contract for a further 1 year period.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Potential Providers will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by Government Procurement Service if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Government Procurement Service may require the consortium to form a legal entity before entering into the Contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an Invitation to Tender (“ITT”).
This procurement will be managed electronically via the Government Procurement Service’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite.
If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for GPS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at

http://gps.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@gps.gsi.gov.uk.

Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. Government Procurement Service will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to the Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing Suite please contact Government Procurement Service Helpdesk, Freephone: +44 3450103503
Email: supplier@gps.gsi.gov.uk

Responses must be published by the date in IV.3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.
The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Potential Providers will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.
The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RM1160
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

21.2.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 21.2.2014 – 15:00
Place:

Electronically, via web based portal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Potential Providers should note that, in accordance with the UK government’s policies on transparency, the Government Procurement Service intends to publish the Selection and Award Questionnaires, Invitation to Tender (ITT) document and the text of any Contract awarded, subject to possible redactions at the discretion of the Government Procurement Service. Further information on transparency can be found at:
http://gps.cabinetoffice.gov.uk/about-government-procurement-service/transparency-and-accountability/transparency-procurement

The Government Procurement Service expressly reserves the right:
(i) not to award the Contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Government Procurement Service be liable for any costs incurred by the economic operators.
If the Government Procurement Service decides to enter into a Contract with the successful economic operator, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers.
The value range provided in Section II.1.4 is only an estimate and is based upon the following:
1. on the two circumstances outlined in II.2.1, the range depends on if the additional customer service is utilised.
2. the initial 1 year duration.
IV.3.2) Previous publication(s) concerning the same contract
yes
Prior information notice
of 8.4.2013

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.1.2014