Primary Contracting Framework – Portsmouth City Council

Primary Contracting Framework – Portsmouth City Council

Portsmouth City Council is seeking to establish a multi-supplier framework agreement for the delivery of project works on a Primary Contractor basis.

United Kingdom-Portsmouth: Construction work

2017/S 012-017206

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS code: UKJ31
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/portsmouthcc/aspx/home
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

PORTSMOUTH AREA FRAMEWORK AGREEMENT — PRIMARY CONTRACTING.

II.1.2)Main CPV code

45000000

II.1.3)Type of contract

Works

II.1.4)Short description:

Portsmouth City Council (the ‘Employer’) is seeking to establish a multi-supplier framework agreement for the delivery of project works on a Primary Contractor basis. The contract value of individual projects let via the agreement will typically range from approximately 100 000 GBP to 1 500 000 GBP, however to provide for flexibility there will be no binding upper or lower limit. The Employer estimates that the agreement may be used to let a total of 5 000 000 GBP – 6 000 000 GBP worth of aggregate spend per annum.

The Employer is aiming to have awarded the agreement by 15.5.2017 with a commencement date of 1.7.2017. Once operational the agreement will run for a maximum duration of 4 years. The Employer will establish the agreement concurrently with the letting of a contract for planned maintenance works to 10no. blocks located within the City. The estimated value of this contract is 1 050 000 GBP and the works commencement date is 3.7.2017.

II.1.5)Estimated total value

Value excluding VAT: 24 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

45100000
45111000
45111240
45111250
45112700
45113000
45210000
45211000
45212000
45212420
45213100
45213200
45213300
45214000
45214200
45215200
45260000
45261300
45262100
45262210
45262300
45262500
45262650
45262660
45262690
45262700
45262800
45262900
45300000
45310000
45315000
45320000
45324000
45330000
45340000
45350000
45400000
45410000
45420000
45430000
45440000
45450000
45451000
45451200
45453000
45454100
50700000
71200000
71500000

II.2.3)Place of performance

NUTS code: UKJ33
Main site or place of performance:

The framework agreement will also be available for members of the Portsmouth Regional Procurement Partnership plus East Hampshire District Council.

II.2.4)Description of the procurement:

Portsmouth City Council ‘the Employer’ is seeking to establish a multi-supplier framework agreement for the delivery of project works on a Primary Contractor basis. The contract value of individual projects let via the agreement will typically range fromapproximately 100 000 GBP to 1 500 000 GBP, however to provide for flexibility there will be no binding upper or lower limit. The Employer estimates that the agreement may be used to let a total of 5 000 000 GBP — 6 000 000 GBP worth of aggregate spend per annum. The Employer is aiming to have awarded the agreement by 15.5.2017 with a commencement date of 1.7.2017. Once operational the agreement will run for a maximum duration of 4 years. The agreement will be used to deliver works projects for low, medium and high rise traditionally and non-traditionally construction residential, educational, community and commercial properties including for new builds & extensions. The type of projects let via the agreement will usually not have one predominate trade and will require a Primary Contractor to employ and manage, either directly or through sub-contractors a range of different trades. Examples of typical types of works that would be undertaken include but are not limited to;

— Provision of site welfare and high level access equipment.

— Flat and pitched roofing.

— Asphalting / structural waterproofing.

— uPVC window and composite door installation.

— External and communal decorations.

— Concrete repair, brick repointing and other structural works.

— Emergency lighting installation and associated electrical installations.

— Fencing and landscaping works.

— Other associated repairs.

— New builds and extensions.

The agreement will mainly be used for single stage designed works; however the Employer reserves the right to procure non-standard works through the agreement using an appropriate contract from the JCT 2016 suite of contracts. Non-Standard works could include for projects which incorporate strategies such as Early Contractor Involvement, 2 stage open book, design & build, etc., or in terms of works scope, higher value contracts, niche work packages & work methods, higher complexity new build and extensions, etc.

The Employer will establish the agreement concurrently with the letting of a contract for planned maintenance works to 10no. blocks located within the City. The estimated value of this contract is 1 050 000 GBP and the works commencement date is 3.7.2017. The contract will be let using the JCT Intermediate Contract 2016 and will cover provision of welfare facilities and high level access, installation of emergency lighting and electrical testing, installation of property fire doors, structural repairs including concrete repairs, lintel replacement and re-pointing, external and communal decoration together with roof repair and replacement. A full specification, associated documentation and pricing schedule will be included within the tender pack.

A two tier framework agreement will be established to provide for additional flexibility and contingency over the term of the agreement. The first tier will be the Primary tier and will be made up of the highest scoring 6 (or greater if multiple bidders achieve the same score as 6) suppliers as a result of the evaluation process; the second tier will be a reserve of 4 contractors with potentially more should they be within 5 % of the supplier ranked 10th. Further information regarding the operation of the tiering system is included within the tender documents and within the tender documentation.

The agreement will also be available for members of the Portsmouth Regional Procurement Partnership (PRPP) plus East Hampshire District Council (EHDC) to utilise at their discretion. The PRPP is made up of the following members:

— Portsmouth City Council.

— Havant Borough Council.

— Fareham Borough Council.

— Gosport Borough Council.

— University of Portsmouth.

— NHS South of England Procurement Services (SoEPS).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated within the tender documents, for full details access https://in-tendhost.co.uk/portsmouthcc/aspx/home

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As stated within the tender documents, for full details access https://in-tendhost.co.uk/portsmouthcc/aspx/home

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/03/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 03/03/2017
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

January 2021.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000Internet address:https://www.justice.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/01/2017

 

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