Principal Contractor 2018 European Championships

Principal Contractor 2018 European Championships

Glasgow City Council would like to invite tender bids for a Principal Contractor for the Glasgow 2018 European Championships. The contract is expected to run for 7 months.

United Kingdom-Glasgow: Event services

2018/S 023-048734

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Contact person: Sandra MacLennan
Telephone: +44 1412879587
E-mail: sandra.maclennan@glasgow.gov.uk
Fax: +44 1412879399
NUTS code: UKM82
Internet address(es):Main address: www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Principal Contractor 2018 European Championships

Reference number: GCC004491CPU

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

Glasgow City Council would like to invite tender bids for a Principal Contractor for the Glasgow 2018 European Championships. The contract is expected to run for 7 months.

This procurement will be conducted via the Public Contracts Scotland — Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the ESPD in PCS-T.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

92622000

II.2.3)Place of performance

NUTS code: UKM82
NUTS code: UKM77
NUTS code: UKM75

II.2.4)Description of the procurement:

Glasgow 2018 European Championships has a requirement to appoint a Principal Contractor who will manage the on-site delivery of temporary works and commodities and oversee and coordinate all works on-site.

The successful contractor will assume the role of Principal Contractor as defined by the Construction (Design and Management) Regulations 2015 during construction and dismantling periods.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology / Weighting: 10
Quality criterion – Name: Project Management / Weighting: 20
Quality criterion – Name: Construction (Design and Management) Regulations 2015 / Weighting: 5
Quality criterion – Name: Health and Safety Management / Weighting: 30
Quality criterion – Name: Fair Work Practices / Weighting: 5
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 7
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland Regulations 2015. Bidders must achieve an overall score higher than 60 % in the technical and capability section and total overall project award section. Bids will be evaluated if they pass the technical and professional capability section.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:

— There is a minimum financial requirement that affects Minimum Turnover.

— Trading Performance and Balance Sheet strength.

— Bidders will be required to have a minimum “general” turnover of twice the contract value.

— Financial requirements should be calculated on latest filed accounts with Company House.

— For non-UK Companies, ratios should be calculated on information contained in.

— Most recent audited accounts.

— Trading Performance Ratio.

— An overall positive outcome on pre tax profits over a 3 year period.

— Exceptional items can be excluded from the calculation.

The above would be expressed in the ratio Pre-Tax Profit / Turnover.

Balance Sheet strength.

Net worth of the organisation must be positive.

Intangibles can be included for purposes of the Total Assets figure.

The above would be expressed in the ratio Total Assets / Total Liabilities.

The above ratios should be calculated on last set of accounts field at Companies House.

For non-Uk Companies, ratios should be calculated on information contained in most recent audited accounts.

Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial.

Requirements stipulated above.

Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements.

For the period in which they have been trading. The Lead Party in a Joint Venture or Consortium must comply with minimum financial requirements.

Insurances:

The organisation / consultant shall take out and maintain throughout the period of their services Employer’s Liability insurance to the value of at least ten million (10 000 000) GBP in respect of any one claim and unlimited in the period.

The organisation / consultant shall take out and maintain throughout the period of their services Public Liability insurance to the value of at least ten million (10 000 000) GBP in respect of any one claim and unlimited in the period.

The organisation / consultant shall take out and maintain throughout the period of their services Products Liability insurance to the value of at least ten million (10 000 000) GBP in respect of any one claim and in the aggregate.

The organisation / consultant shall take out and maintain throughout the period of their services and for a further 1 year on completion of the event, Professional Indemnity insurance to the value of a minimum ten million (10 000 000) GBP in respect of any one claim and in the aggregate.

The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for other EU member states by the council and any organisation shall not sub-let or sub-contract any part of the commission unless the sub-contractor is similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead organisation to ensure this is the case.

Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to the ESPDS that the specified insurance will be obtained.

Minimum level(s) of standards possibly required:

As above.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Please provide two examples that demonstrate your organisation has the relevant experience to deliver the scope of works as described. Your examples must have been carried out under the Construction (Design and Management) Regulations 2015 or equivalent, and delivered across a multi-site environment demonstrating a similar scale and complexity to that outlined in the Scope of Works. Examples should include, but are not limited to the following;

— The name of the client, the project and the duration and the number of venues and what you were directly responsible for,

— The number and type of work packages delivered under your remit,

— Direct Sub-Contractors or Client Appointed Contractors worked with and their role,

— Scheduling and project management input or responsibilities,

— Lessons learned.

Minimum level(s) of standards possibly required:

Bidders must score a minimum threshold of 60 % out of the available 100 % for the Technical and Professional ability.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/03/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 05/03/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Budget: 400 000 GBP to 450 000 GBP.

ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; applicants must hold the certificates for Quality Control, Health and Safety and Environmental Management Standards or comply with all the questions noted in ESPD Section 4D. Please refer to the ‘ESPD Statements Document uploaded to the buyers attachment area on PCS-T.

Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this information).

Tenderers Amendments — Applicants must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate that is contained within the buyers attachment area within PCS Tender portal.

Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council’s satisfaction that all funds due to the tenderer’s permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.

Non Collusion — Applicants will be required to complete the Non Collusion certificate contained in the buyers attachments area within the PCS Tender portal.

The successful supplier will be required to advertise all relevant sub-contracting opportunities within Public Contracts Scotland (PCS).

Insurance Mandate — All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.

Terms and Conditions are located within the buyers attachments area within the PCS Tender portal.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9800. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Community Benefits Menu provides examples of the types of Community Benefits sought through delivery of this council contract. Please review this document when considering any potential Mandatory Non-Evaluated Community Benefits you may wish to offer as part of your contract submission. The Community Benefits Menu can be located in the attachments section of PCS-T.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9800. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9800. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:526060).

VI.4)Procedures for review

VI.4.1)Review body

Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412879587
E-mail: sandra.maclennan@glasgow.gov.uk
Fax: +44 1412879399Internet address:www.glasgow.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Glasgow City Council (“the council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means he period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“The Regulations”). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/01/2018

 

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