Print agent for Bournemouth University

Print agent for Bournemouth University

We are seeking to appoint a print agent to manage our print requirements for all our printed collateral outside of the University’s reprographics work and the printing of our prospectuses.

UK-Bournemouth: printed matter and related products

2012/S 223-367865

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bournemouth University
1-3 Oxford Road
Contact point(s): All tenders will be run through In-tend Please register at eTendering – https://in-tendhost.co.uk/bournemouthuniversity
For the attention of: Barry Chapman
BH8 8ES Bournemouth
UNITED KINGDOM
Telephone: +44 1202962774
E-mail: bchapman@bournemouth.ac.uk

Internet address(es):

General address of the contracting authority: www.bournemouth.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Print agent for Bournemouth University.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Bournemouth, Dorset.
NUTS code UKK21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

All tenders will be run through In-tend Please register at.
https://in-tendhost.co.uk/bournemouthuniversity

1. The project or product/services
Bournemouth University has an in-house Design Team which produces a very high volume of design collateral.
We are seeking to appoint a print agent to manage our print requirements for all our printed collateral outside of the University’s reprographics work and the printing of our prospectuses.
Due to the nature of our work we often need to have print collateral delivered in very short timescales although we endeavour to give as much notice as possible.
It is also important for us to have face to face contact with our print agent to be able to address any issues or discuss options for complex or high value print jobs.
The contract is for a period of four years.
2. The objective
Bournemouth University prides itself on the quality of its design and print collateral, therefore we need a print agent who can meet those standards on time and within budget.
3. The deliverables & delivery. We are looking for a supplier who can offer:
For achievable print runs, able to offer delivery within 24, 48 and 72 hours (as appropriate) without incurring extra cost.
Able to store printed collateral for larger print-runs so that it can be called off as appropriate.
Access to a truck with tailgate for deliveries, as there is not always a forklift truck available at Bournemouth House.
Capable of working with hi-res pdfs and Adobe InDesign artwork folders.
5. Services/goods to be provided
Paper.
The paper to be used for our print collateral is Revive 100, and could be coated or uncoated. We reserve the right to change the paper for a similar equivalent. If you cannot get this paper competitively direct from Robert Horne then we can get you signed up via Bournemouth University to get this through the OGC paper agreements. This is to give all suppliers price parity on recycled stock and suits our purposes to have a single paper type for all publications at the University. Please provide examples of any work that have been completed under such parameters.
Print Quality.
Generally, our print collateral will require four colour throughout, however, there may be some exceptions where black and white is required. We require both lithographic and web-fed print options. We would expect to see examples of both types of print as part of your submission.
Additional services.
Please outline the additional services you are able to offer which we may or may not take advantage of through the duration of the contract.
Please state whether there are any restrictions on production times e.g. can you print 24/7?
Are there any restrictions on binding and finishing – is it a 24/7 activity?
Are there any additional costs attached to out of regular hours works? Please detail on the schedule of rates.
Please provide costs for different finishes available such as varnishes and fifth colour on the schedule of rates.
Are you able to offer online job updates – e.g. a dial in or web-based system which would give us an exact position of any work in the system?
Are you able to provide us access to high resolution PDFs of all previous work undertaken for Bournemouth University?
Are you able to provide storage facilities for large volumes of print collateral? Please indicate the storage cost per month detailing price per pallet and size of pallet on the schedule of rates.
Are you able to provide direct mail services and the option for fulfilment activities? Please detail cost options and include any potential mail discounts on the schedule of rates.
Consignment stock – once a large print run has been completed, can we draw upon stock on a call-off basis? If yes, what costs would be incurred? Please detail on the schedule of rates.
Please indicate any other value-added services that we may benefit from as part of the tender.
Charging Structure.
Please outline your charging structure and how this is applied to your work e.g. is it a percentage added to the job value, a management fee per annum or is it included within the prices returned as quotes.
Management of the contract.
We will work through a service level agreement with the chosen Agency. This will detail response times and escalation procedures for any problems. Our expectation would be to develop a price matrix for standard print jobs whilst being able to receive ad hoc quotations for “unusual” print jobs.
We will require regular face to face contact with the successful tenderers which should be incorporated within any prices offered (in the Schedule of Rates). Please also detail how regularly your representative is in the vicinity of Bournemouth, on the Schedule of Rates. We envision this contact would be nearly on a daily basis.
We require PDFs of all completed jobs after any final amendments have been made.
Management Information must be provided on time each month. This is to enable proper contract management. This is to be sent to the Senior Designer and the Procurement Manager. These requirements form our basic service level agreement, which we will be monitoring on a monthly basis.

II.1.6)Common procurement vocabulary (CPV)

22000000, 79810000, 79820000, 22100000, 22458000, 79811000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

All tenders will be run through In-tend Please register at.
https://in-tendhost.co.uk/bournemouthuniversity

Estimated value excluding VAT:
Range: between 700 000 and 900 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 2.4.2013. Completion 2.4.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

All tenders will be run through In-tend Please register at.
https://in-tendhost.co.uk/bournemouthuniversity

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bournemouth University are using Parabilis eMarketplace to transmit purchase orders and for the suppliers to return invoices electronically into the system to reduce overall time taken for processing. This is free of charge. All new contracts placed will operate in this way. We will not look at submissions which do not submit invoices electronically.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All tenders will be run through In-tend Please register at.
https://in-tendhost.co.uk/bournemouthuniversity

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All tenders will be run through In-tend Please register at.
https://in-tendhost.co.uk/bournemouthuniversity

Minimum level(s) of standards possibly required: We are looking for financial stability, and profitability.

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BUPM/PRA/1120/376
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.11.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 12.12.2012
Place:

We will run the tender phase through InTend. any updates to timescales will be made visible through the project portal information.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.11.2012