Print and Mail Service for Council Tax and Business Rates

Print and Mail Service for Council Tax and Business Rates

Print and Mail Service for Council Tax and Business Rates Demands, Council Tax Support Notifications, Housing Benefit Notifications and Council Tax and Business Rates Recovery Documents.

United Kingdom-Hartlepool: Postal and telecommunications services

2013/S 165-287399

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hartlepool Borough Council
Civic Centre, Victoria Road
Contact point(s): R&N – Corporate Procurement
For the attention of: Karen Burke
TS24 8AY Hartlepool
UNITED KINGDOM
Telephone: +44 1429523009
E-mail: karen.burke@hartlepool.gov.uk

Internet address(es):

General address of the contracting authority: www.hartlepool.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Print and Mail Service for Council Tax and Business Rates Demands, Council Tax Support Notifications, Housing Benefit Notifications and Council Tax and Business Rates Recovery Documents
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Hartlepool
NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Hartlepool Borough Council intends to appoint a contractor to print and mail personalised annual council tax and business rates bills, housing benefit & local council tax support notifications, together with the associated statutory information and various promotion materials to households and business properties. The contract includes the production of adhoc personalised council tax and business rate bills, housing benefit and local council tax support notifications (where applicable matched to the council tax bills) and council tax and business rates recovery documents for Hartlepool Borough Council. The Council will also expect the successful to provide proposals covering the mailing of documents and the associated costs.
II.1.6)Common procurement vocabulary (CPV)

64000000, 79000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

N/A
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

N/A
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/A
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to the tender documentation
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to the tender documentation
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to the tender documentation
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

QTLE-9ATHMX / CRF 680
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

24.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 8.11.2013 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This is an electronic tender. For all expressions of interest and to obtain documentation and to raise clarificactions, organisations must register through the NEPO (North East Procurement Organisation) E-Tendering Portal – www.qtegov.com

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.8.2013