Print and Signage Tender – Carmarthenshire

Print and Signage Tender – Carmarthenshire

9 Lots. Digital Print – Lot No: 1. Litho Print – Lot No: 2.

United Kingdom-Carmarthen: Printed matter and related products

2020/S 180-435827

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Carmarthenshire County Council
Postal address: County Hall
Town: Carmarthen
NUTS code: UKL14 South West Wales
Postal code: SA31 1JP
Country: United Kingdom
E-mail: chddavies@carmarthenshire.gov.uk
Telephone: +44 1267234567
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Print and Signage Framework

 

II.1.2)Main CPV code

22000000 Printed matter and related products

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Print and signage framework for Carmarthenshire County Council.

 

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Digital Print

 

Lot No: 1

II.2.2)Additional CPV code(s)

22000000 Printed matter and related products

II.2.3)Place of performance

NUTS code: UKL14 South West Wales

II.2.4)Description of the procurement:

Short Print Runs i.e. Business cards/flyers/certificates/posters/letterheads/compliment slips

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criteria, as detailed in the tender documents / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Maximum of 7 suppliers will be appointed onto this lot.

 

II.2)Description

II.2.1)Title:

Litho Print

 

Lot No: 2

II.2.2)Additional CPV code(s)

22000000 Printed matter and related products

II.2.3)Place of performance

NUTS code: UKL14 South West Wales

II.2.4)Description of the procurement:

Litho Print Runs i.e Flyers/leaflets/booklets/magazines/folders – includes folding and bespoke sizes.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criteria, as detailed in the tender documents / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Maximum of 7 suppliers will be appointed onto this lot.

 

II.2)Description

II.2.1)Title:

Printed Envelopes

 

Lot No: 3

II.2.2)Additional CPV code(s)

22000000 Printed matter and related products

II.2.3)Place of performance

NUTS code: UKL14 South West Wales

II.2.4)Description of the procurement:

i.e C5/C4/DL size, with printed Insignia and return address.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criteria, as detailed in the tender documents / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Maximum of 6 suppliers will be appointed onto this lot.

 

II.2)Description

II.2.1)Title:

Promotional Items

 

Lot No: 4

II.2.2)Additional CPV code(s)

22000000 Printed matter and related products

II.2.3)Place of performance

NUTS code: UKL14 South West Wales

II.2.4)Description of the procurement:

i.e pens/mugs/lanyards/clothing/awards/umbrellas.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criteria, as detailed in the tender documents / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Maximum of 6 suppliers will be appointed onto this lot.

 

II.2)Description

II.2.1)Title:

NCR Sets

 

Lot No: 5

II.2.2)Additional CPV code(s)

22000000 Printed matter and related products

II.2.3)Place of performance

NUTS code: UKL14 South West Wales

II.2.4)Description of the procurement:

Sequential numbering and perforation options.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criteria, as detailed in the tender documents / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Maximum of 6 suppliers will be appointed onto this lot.

 

II.2)Description

II.2.1)Title:

Vehicle Graphics

 

Lot No: 6

II.2.2)Additional CPV code(s)

22000000 Printed matter and related products

II.2.3)Place of performance

NUTS code: UKL14 South West Wales

II.2.4)Description of the procurement:

i.e basic cut vinyl lettering/printed logos/partial wraps/full vehicle wraps

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criteria, as detailed in the tender documents / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Maximum of 7 suppliers will be appointed onto this lot.

 

II.2)Description

II.2.1)Title:

Large Format

 

Lot No: 7

II.2.2)Additional CPV code(s)

22000000 Printed matter and related products

II.2.3)Place of performance

NUTS code: UKL14 South West Wales

II.2.4)Description of the procurement:

i.e banners/exhibition displays/vinyl graphics/sign panels

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criteria, as detailed in the tender documents / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Maximum of 7 suppliers will be appointed onto this lot.

 

II.2)Description

II.2.1)Title:

Signage

 

Lot No: 8

II.2.2)Additional CPV code(s)

22000000 Printed matter and related products

II.2.3)Place of performance

NUTS code: UKL14 South West Wales

II.2.4)Description of the procurement:

i.e external sign panels, post mounted signs/sign trays.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criteria, as detailed in the tender documents / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Maximum of 7 suppliers will be appointed onto this lot.

 

II.2)Description

II.2.1)Title:

Digital Displays

 

Lot No: 9

II.2.2)Additional CPV code(s)

22000000 Printed matter and related products

II.2.3)Place of performance

NUTS code: UKL14 South West Wales

II.2.4)Description of the procurement:

Delivery/installation/software training where required.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criteria, as detailed in the tender documents / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Maximum of 5 suppliers will be appointed onto this lot.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 58
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/10/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/10/2020
Local time: 12:00
Information about authorised persons and opening procedure:

Officers from Carmarthenshire County Council.

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

June 2024.

 

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_45311

As this is an open procedure, tenderers must ensure that all ITT questions are fully responded to. The following ITT project codes may further assist you in locating the opportunities:

ITT Codes: itt_83122, itt_83123, itt_83134, itt_83135, itt_83136, itt_83137, itt_83138, itt_83139, itt_83140, itt_83141.

Please also ensure you check the attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.

Suppliers instructions how to express interest in this tender:

1) register your company on the etenderwales portal (this is only required once)

— browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk;

— click the ‘Suppliers register here’ link;

— enter your correct business and user details;

— note the username you chose and click ‘Save’ when complete;

— you will shortly receive an email with your unique password (please keep this secure);

— agree to the terms and conditions and click ‘continue’;

2) express an interest in the project:

— login to the portal with the username/password;

— click the ‘ITTs Open to All Suppliers’ link. (These are invitation to tender documents open to any registered supplier);

— click on the relevant ITT to access the content;

— click the ‘Express Interest’ button at the top of the screen;

— this will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only);

— click on the ITT code, you can now access any attachments by clicking the ‘Buyer Attachments’ on the left hand side of the screen;

3) responding to the tender:

— at the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining);

— you can now use the Messages function on to communicate with the buyer and seek any clarification;

— note the deadline for completion, then follow the onscreen instructions to complete the ITT;

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available);

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8 a.m.-6 p.m.) on:

— email: help@bravosolution.co.uk;

— phone: 0800 368 4850/fax: 020 7080 0480.

Tenders or Requests to Participate must be sent to:

Official name:

www.etenderwales.bravosolution.co.uk

Postal address:

Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned though this channel.

Live tender webinar – provision of print and signage services framework Carmarthenshire County Council

22nd September – 11 a.m.-1 p.m.

Business Wales will be delivering a tender specific workshop that will offer support and guidance in developing your skills and knowledge to tender for the provision of print and signage services Framework

The workshop will include:

— navigation of Sell2Wales,

— navigation of etenderwales website,

— highlighting buyer requirements,

— guidance on creating high quality responses,

— understanding evaluation model.

To book your place on this webinar please contact Business Wales on 01267 233 749 or e-mail westwales@businesswales.org.uk. This webinar will be presented using the Zoom platform. On receipt of your booking we will provide you with the link to the webinar.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=103769

(WA Ref:103769)

The buyer considers that this contract is suitable for consortia.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/09/2020