Print and Design Services Sunderland

Print and Design Services Sunderland

Provision of a framework agreement for Print and Design Services.

United Kingdom-Sunderland: Printing services

2014/S 008-009691

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sunderland City Council
Corporate Procurement, Civic Centre, Burdon Road
For the attention of: Julie Rogerson
SR2 7DN Sunderland
UNITED KINGDOM
Telephone: +44 1915611772
E-mail: julie.rogerson@sunderland.gov.uk
Fax: +44 1915531090

Internet address(es):

General address of the contracting authority: www.sunderland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework for Print and Design Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Within the boundaries of Sunderland.
NUTS code UKC23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 23
Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

Provision of a framework agreement for Print and Design Services.
II.1.6)Common procurement vocabulary (CPV)

79810000, 79811000, 22000000, 22100000, 79800000, 79821000, 79824000, 79823000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1 – Print – Display, signage and large format print,
Lot 2 – Print – Brochures, booklets, pamphlets, flyers etc,
Lot 3 – Secure Printing,
Lot 4 – Marketing Communication Design.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Print – Display, signage and large format print.

1)Short description

The Council has a requirement for print which includes display, signage and large format, although the list of work below is not exhaustive it is expected to include:
— Plans and drawings, colour / B&W A2-A0;
— Pull-up displays;
— Pop-up display systems;
— Internal A1- A0 full colour posters;
— External A1- A0 full colour posters;
— Exterior grade banners;
— Street and directional signage;
— Exhibition materials including display system, lighting and transportation solutions;
— External flags supplied with mounts/poles/fixings for lampposts etc;
— Large format output and lamination / encapsulation;
— Mounting or printing onto suitable substrates;
— Facilities to match pantone colours.
2)Common procurement vocabulary (CPV)

79810000, 79811000, 22000000, 22100000, 79800000, 79821000, 79824000, 79823000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Print – Brochures, booklets, pamphlets, flyers etc.

1)Short description

The Council has a requirement for print which includes brochures, booklets, pamphlets, flyers etc, although the list of work below is not exhaustive it is expected to include:
Although the list of work is not exhaustive it is expected to include:
— Flyers/Leaflets up to A3 single/double sided flat or folded to size;
— Information Booklets;
— Promotional Booklets;
— Stationary Letterheads, Business cards etc;
— Short run digital;
— Agendas, Reports, minutes, presentation slides using digital Production from supplied files colour and B&W (up to A3);
— Binders and folders;
— Media duplication DVD’s Video CD’s;
— Finishing is included as appropriate in each of the above areas and includes, (but is not limited to) Die-cutting, Lamination, Encapsulation, Fold/crease/score, Perfect Binding, Perforation, Embossing, Foil Blocking, Eye Letting, Spot UV, Numbering;
— Lithographic printing.
2)Common procurement vocabulary (CPV)

79810000, 79811000, 22000000, 22100000, 79800000, 79821000, 79824000, 79823000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Secure Printing

1)Short description

The Council has a requirement for secure although the list of work below is not exhaustive it is expected to include:
Although the list of work is not exhaustive it is expected to include:
— Council Tax Bills – Daily;
— Non-Domestic Rates Bills – Daily;
— Council Tax Reminders and Final Notices;
— Non-Domestic Rate Reminders;
— Council Tax Summonses;
— Non-Domestic Rates Summonses;
— Council Tax Liability Order Notification Letters;
— Notification letters to Housing Benefit and Council Tax Benefit Claimants;
— Housing Benefit Landlord Schedules;
— Daily Letters – Council Tax and Housing Benefit;
— Annual Billing.
2)Common procurement vocabulary (CPV)

79810000, 79811000, 22000000, 22100000, 79800000, 79821000, 79824000, 79823000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Marketing Communication Design

1)Short description

The Council has a requirement for Marketing Communication Design although the list of work below is not exhaustive it is expected to include:
Although the list of work is not exhaustive it is expected to include:
— Design / typesetting for print materials and websites using existing brands;
— Design for building and signage and interpretation materials, often using existing brands but occasionally creating a new identity.
2)Common procurement vocabulary (CPV)

79810000, 79811000, 22000000, 22100000, 79800000, 79821000, 79824000, 79823000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

If required this information will be included in the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the Invitation to Tender.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This information will be included in the Invitation to Tender.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: This information will be included in the Invitation to Tender.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
This information will be included in the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: For lots 1, 2 and 4 it is envisaged that the top 20 highest scored submissions will be invited to tender. For lot 3 it is envisaged that the top 8 highest scored submissions will be invited to tender. However in the event that there are fewer than 20 submissions for lots 1, 2 and 4 and fewer than 8 submissions for lot 3 the Council reserve the right to reduce the number invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

QTLE-998JQ2
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.2.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This is an electronic tender via the Council’s ProContract eTender system. All organisations interested in this tender should register an expression of interest agains this contract online at ‘www.neporportal.org‘, Tender Reference QTLE-998JQ2. All tender documents are available via this portal. The Council will be using the Restricted Procurement Procedure and completed PQQ’s must be returned before 12:00 noon Monday 10.2.2014 in accordance with the PQQ instructions. As part of the tender process Sunderland City Council intend to hold a supplier briefing on Thursday 23.1.2014 at 9:15 am at Sunderland City Council, Civic Centre, Burdon Road, Sunderland, SR2 7DN, Committee Room 1, please arrive by 9:00 am for a 9:15 am start. The aim of the briefing is to provide advice on submitting a compliant bid, there will also be opportunity to ask some questions. You should confirm your intention to attend direct to julie.rogerson@sunderland.gov.uk or Tanya.renshaw@sunderland.gov.uk by no later than Friday 17.1.2014.

The estimated total value of this contract for Sunderland City Council is GBP 1,200,000.
The period of this framework will be 36 months with the option to extend for up to a further 1 x 12 months.
The framework agreement will operate to support Sunderland City Council’s requirements primarily but may also be used by any other UK contracting authority (as defined in Article 1(9) of Directive 2004/18/EC and implemented by Regulation 3 of the Public Contracts Regulations 2006 (SI 2006 No 5)) or its agent(s). These contracting authorities include (but are not limited) to other local authorities, educational establishments, police and emergency services, NHS bodies, and their agencies.
See the following websites for details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.edubase.gov.uk/EstablishmentFind.aspx

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.hero.ac.uk/uk/universities___colleges/

http://www.police-information.co.uk/police-directory/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Council of the City of Sunderland
Civic Centre, Burdon Road
SR2 7DN Sunderland
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Council of the City of Sunderland
FAO: Glenda Herron, Corporate Procurement, Civic Centre
SR2 7DN Sunderland
UNITED KINGDOM

VI.5)Date of dispatch of this notice:9.1.2014