Print and fulfilment of the University of Sheffield Alumni magazine

Print and fulfilment of the University of Sheffield Alumni magazine

The University of Sheffield is out to tender on behalf of the Department of Development and Alumni for a print and fulfilment company to work alongside our chosen design company (to be confirmed), the Alumni Relations team and the magazine editor.

United Kingdom-Sheffield: Printing and distribution services

2013/S 220-383509

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Sheffield
Procurement Office, The Arts Tower, Western Bank
For the attention of: Jessica Osowski
S10 2TN Sheffield
UNITED KINGDOM
Telephone: +44 1142224206
E-mail: j.osowski@sheffield.ac.uk

Internet address(es):

General address of the contracting authority: www.in-tendhost.co.uk/sheffield

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

107/JO- Print and fulfilment of the University of Sheffield Alumni magazine.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The University of Sheffield is out to tender on behalf of the Department of Development and Alumni for a print and fulfilment company to work alongside our chosen design company (to be confirmed), the Alumni Relations team and the magazine editor.
This will be a two-stage tender exercise, the first stage being a Pre-Qualification Questionnaire (PQQ). Those who are successful at PQQ stage will be invited to the Invitation to Tender stage (ITT).
The closing date for return of PQQ”s is 12.12.2013 at 12:00 noon (UK time).
There is no administration charge applicable to this tender.
II.1.6)Common procurement vocabulary (CPV)

79824000, 22000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The University of Sheffield currently has over 135,000 addressable alumni (former students, former staff and friends) registered on its database who are based all over the world and the primary method of communication with them is through the annual alumni magazine, “Your University”.
We require a print and fulfillment company to work alongside our chosen design company (insert name), the Alumni Relations team and the magazine editor.
Estimated value excluding VAT:
Range: between 390 000 and 650 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Option to extend the contract for a further 2 years (1 + 1 years), depending on the supplier performance.
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Experience in the HE Sector is particularly important for this contract, therefore suppliers with this type of experience are more likely to be shortlisted.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

107/JO
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.12.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.12.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Place:

The University of Sheffield, Procurement Office.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Depending on whether the contract is extended for the 2 years (1+1 years), further contract notices will be published in either November 2016, 2017 or 2018.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tender reference is 107/JO.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

11.11.2013