Print and Mail Service London
The General Pharmaceutical Council is looking to identify a Print and Mailing Service Provider to manage the provision of the GPhC’s print and mailing requirements.
United Kingdom-London: Printing and distribution services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
General Pharmaceutical Council
25 Canada Square
Contact point(s): Procurement Department
E14 5LQ London
Telephone: +44 2037138000
General address of the contracting authority: http://www.pharmacyregulation.org/
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA24269
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Other: Pharmacy Regulation
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: London.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The (GPhC) is the independent regulator for pharmacists, pharmacy technicians and pharmacy premises in Britain. It is our job to protect, promote and maintain the health, safety and well-being of members of the public by upholding standards and public trust in pharmacy.
The GPhC’s role covers a wide range of functions that ensure that pharmacists and pharmacy technicians reach the correct levels of knowledge and competence to join our register of practitioners, and that once they are on the register, their registration is effectively administered, including the payment of their renewal fees and demonstration of their continuing professional development (CPD).
Such activities will include (but may not be limited to) mailing to all 50 000 pharmacists, 24 000 pharmacy technicians and 4 000 pharmacy premises owners for their annual renewal notices, supporting our potential new registrants through letters and supporting documents relating to their pre-registration training and exams, and letters and feedback documents relating to CPD submissions for existing registrants.
As the regulator for the pharmacy industry, accuracy is of critical importance to us, both in order to ensure that we are able to meet our responsibilities to protect the public, and to maintain our reputation across the industry and beyond.
We require the Print and Mailing Service provider to:
— Accept data from the GPhC in spreadsheet form with details of key data to be provided in mail out letters;
— Provide mail merge facilities to transfer the data provided into the correct letters;
— Print letters, forms, documents as required;
— Provide mail-out facilities to distribute the printed letters as appropriate;
— Provide reports back to the GPhC on mail-out results.
— Provide robust quality assurance processes to ensure that any errors are exceptional, and to ensure the integrity of the operation.
— Store document templates ready for immediate printing when required.
The GPhC is now seeking to manage this through a managed service provider for a period of not less than 3 years, with the scope to offer a 1 + 1 year extension to this contract. Potential bidders must be able to demonstrate a successful track record in supplying print and mailing facilities to similar sized organisations.
Organisations wishing to express an interest in this should request a pre-qualification questionnaire via email firstname.lastname@example.org including the following information;
Contact name, title within organisation, email address and contact telephone number and for all correspondence the full name of the organisation. Deadline for receipt of requests is 27.11.2014.
To ensure all communication is dealt with in a timely manner all contact should be directed through the stated email address. Alternatively, your interest may be expressed via the mytenders website below.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at:http://www.myTenders.org/Search/Search_Switch.aspx?ID=142649
II.1.6)Common procurement vocabulary (CPV)
79824000, 79800000, 79810000, 79823000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.2)Information about options
Description of these options: It is the intention to award a 3 year contract with break points and possible extensions based on satisfactory performance.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
Number of possible renewals: Range: between 1 and 2
Section III: Legal, economic, financial and technical information
III.1.4)Other particular conditions
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.2.2)Information about electronic auction
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.5)Date of dispatch of this notice: