Print Managed Services Tender London

Print Managed Services Tender London

The contract will be for the provision of Print Managed Services across its sites (which includes Kepple Street, Tavistock place, 9 Bedford Sq, 8 Bedford Sq, 36 Gordon Sq etc.), which will also include the provision and installation of MFD’s (Multifunctional Devices), Print Room Machines, Software.

United Kingdom-London: Photocopiers

2014/S 047-078958

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London School of Hygiene and Tropical Medicine
Keppel Street
Contact point(s): Procurement Unit
For the attention of: Peter Obosi
WC1E 7HT London
UNITED KINGDOM
Telephone: +44 2076368636
E-mail: procurement@lshtm.ac.uk

Internet address(es):

General address of the contracting authority: http://www.lshtm.ac.uk/

Address of the buyer profile: http://www.lshtm.ac.uk/

Electronic access to information: https://lupc.bravosolution.co.uk/web/login.shtml

Electronic submission of tenders and requests to participate: https://lupc.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Higher Education Institution
I.3)Main activity

Health
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Print Managed Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
NUTS code UK,UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The contract will be for the provision of Print Managed Services across its sites (which includes Kepple Street, Tavistock place, 9 Bedford Sq, 8 Bedford Sq, 36 Gordon Sq etc.), which will also include the provision and installation of MFD’s (Multifunctional Devices), Print Room Machines, Software, Maintenance and Supply of Consumables.
II.1.6)Common procurement vocabulary (CPV)

30121100, 30121200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract is for the Provision of Print Managed services which will include the provision and installation of MFD’s (Multifunctional Devices), Print Room Machines, Software, Maintenance and Supply of Consumables etc. These services would be carried out at various building locations that the institution currently occupies. Interested providers that made it to the tender stage would have the opportunity to assess these sites/locations. The contract is planned to run for 3yrs with an option to extend for a further 2yrs (+1+1) at the institutions sole discretion. The total contract value is currently estimated at 575k GBP. The contract is scheduled to commence from July 2014 – June 2017, with possible extensions till June 2019. The exact start date will be determined at the award stage.
Estimated value excluding VAT: 575 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent Company Guarantee or Bond, the successful bidder will be notified at award stage whether one or both or none of these options would be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Bidder to act as prime contractor.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract will be based on the Institution’s Terms and conditions as varied or supplemented by the Contract;
Data that will be set out in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://lupc.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per PQQ section.
Minimum level(s) of standards possibly required: As per PQQ section.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per PQQ section.
Minimum level(s) of standards possibly required:
As per PQQ section.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As Per PQQ section.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

6.4.2014 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.5.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Institution intends to use an eTendering system for this procurement exercise and reserves the right to use a reverse auction. The deadline for return of a completed PQQ submission is 23:59 hrs on 6.4.2014. The conditions of contract will be based on the Institution’s Terms and Condition.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London School of Hygiene and Tropical Medicine
Keppel Street
WC1E 7HT London
UNITED KINGDOM
E-mail: procurement@lshtm.ac.uk
Telephone: +44 2076368636
Internet address: http://www.lshtm.ac.uk/

Body responsible for mediation procedures

Chief Operating Officer
London School of Hygiene and Tropical Medicine, Keppel Street
WC1E 7HT London
UNITED KINGDOM
E-mail: andrew.young@lshtm.ac.uk
Telephone: +44 2076368636

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Corporate Procurement Unit
London School of Hygiene and Tropical Medicine, Keppel Street
WC1E 7HT London
UNITED KINGDOM
E-mail: procurement@lshtm.ac.uk
Telephone: +44 2076368636

VI.5)Date of dispatch of this notice:4.3.2014