Print Management and Digital Print Solutions

Print Management and Digital Print Solutions

This contract is for the printing, stockholding and distribution of printed items to multiple locations throughout England and Scotland.

United Kingdom-Newcastle upon Tyne: Printed matter and related products

2013/S 221-384566

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Group Limited
Procurement, 2 Gosforth Park Way, Gosforth Business Park
Contact point(s): Procurement
For the attention of: Debbie Muscatelli
NE12 8ET Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912907640
E-mail: debbie.muscatelli@homegroup.org.uk

Internet address(es):

General address of the contracting authority: www.homegroup.org.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Print Management and Digital Print Solutions.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations in England and Scotland.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This contract is for the printing, stockholding and distribution of printed items to multiple locations throughout England and Scotland. There is an in house Marketing and Communications team with whom the supplier will work closely in procuring bespoke items as well as an external agency based Marketing Design Framework. There are a couple of internal teams who are categorised as heavy users of the contract such as Sales and HR.
The supplier will manage the printing for a diverse range of internal stakeholders (3 000 employees) with at least 200 regular users placing orders for standard items via on line catalogue both print on demand and to stock.
Regular printed items will include customer and stakeholder materials and a huge array of marketing communications literature such as magazines, brochures, newsletters, annual reports, leaflets and branded stationary and forms.
The delivery of large scale signage is covered within the contract and includes everything from single panel exhibition systems to large scale outdoor hoardings, promotional outdoor displays and office signage across the entire company. The contract includes the supply of standard and bespoke promotional merchandise to the organisation.
A key part of the contract is the digital print element. The requirement is to supply an online catalogue style system for internal colleagues to order products, either via call off or print on demand. A tailored system, which can be branded as Home Group, is also required. The system will be capable of offering a range of template items, which will vary in style, colour, font and copy across the Home Group suite of brands. It will allow multi-user access, deliver a value for money solution and offer quick print turnaround time. The system will be developed to support a range of marketing materials, including brochures, newsletters, posters, leaflets, signage and banners and will be capable of supporting the Marketing and Communications team to further develop digital self-serve solutions for Home Group colleagues. There is a strong desire to lead, invest and innovate within this area, ensuring that the team is continually offering the best self-serve solutions across the group.
The digital requirements also include the need for a digital photo library accessible to internal colleagues and external partners, as well as a digital asset library.
The supplier is responsible for supporting the control of brand compliance and guardianship, as well as stocking specified items and automatically replenishing and providing fulfilment (i.e. distribution, packing and online ordering) in a timely and efficient way.
II.1.6)Common procurement vocabulary (CPV)

22000000, 22100000, 22140000, 22150000, 22160000, 22820000, 22850000, 34928470, 79342200, 79811000, 79820000, 30199000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 2 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Up to 12 months extension
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form, a single contractor to take primary liability or each party to undertake joint and several liability. Further information will be contained in the tender documents.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a questionnaire with details of the economic operator’s personal situation, structure, current financial standing, evidence of insurance cover, experience, examples of similar activities undertaken in the past 3 years.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a questionnaire with details of the economic operator’s personal situation, structure, current financial standing, evidence of insurance cover, experience, examples of similar activities undertaken in the past 3 years.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a questionnaire with details of the economic operator’s personal situation, structure, current financial standing, evidence of insurance cover, experience, examples of similar activities undertaken in the past 3 years.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 115-195877 of 15.6.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

13.12.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.1.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Prospective bidders are required to utilise the provision of our electronic portal to download and submit all documentation associated with the tender. This portal can be found at: www.housingprocurement.com. Prospective bidders must log onto the site and register as a supplier. Instructions and help are available from the home page. The Pre-Qualification Questionnaire will then be available for completion. Queries from bidders must be raised within the portal where they will be answered accordingly, allowing total transparency to all other participating bidders.

The Contracting Authority reserves the right to cancel the procurement/tender process and to not make an award of the contract and does not accept any liability for costs incurred in responding to the PQQ or invitation to tender. Save for any mandatory periods, the timescales indicated in this Contract Notice are approximate and the Contracting Authority reserves the right to amend the same.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.11.2013