Print Management Service Tender Cheshire
Printing, Graphics and Postal Distribution Services for Cheshire East Borough Council.
United Kingdom-Sandbach: Printing and related services
Section I: Contracting authority
I.1)Name and addresses
Postal address: Westfields, Middlewich Road
NUTS code: UKD62
Postal code: CW11 1HZ
Country: United Kingdom
Contact person: Mr Alex Jones
Telephone: +44 1270686952
I.4)Type of the contracting authority
Section II: Object
19 097 The Provision of Printing, Graphics and Postal Distribution Services for Cheshire East Borough Council Revenues and Benefits Billing Departments (Daily and Annual Billing)
II.1.2)Main CPV code
II.1.3)Type of contract
The provision of a third party print management service, to manage the secure transfer of Cheshire East Council data in various formats to then manipulate data, design, print, envelope, pack and distribute via Royal Mail or an equivalent secure postal distribution channel; the various revenues and benefits documents required covering Council Tax, business rates and benefits documentation and any additional enclosures as necessary for both daily and annual billing and any other print and/or design related services as required by the revenues and benefits department.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The Cheshire East Revenues and benefits services are based at Macclesfield Town Hall and Delamere House, Crewe. The services require a fully managed solution to design, print, envelope, enclose and distribute all Council Tax, business rates and benefits documentation within agreed timescales in accordance with the Cheshire East Specification and in relation to this local authority revenues and benefits contract.
Ultimately the Council requires the service provider to have experience and expertise to support in the delivery of the contract as well as the overall revenues and benefits objectives. The service provider will have the capability to provide a high quality service in line with Cheshire East Council Policies, required Service Levels and to the relevant Central Government Legislation.
The scope, in providing the fully managed solution required by the revenues and benefits service consists of the following 3 key elements:
1) Revenues and benefits annual billing.
This process takes place between February and March for Business Rates (NNDR), Council Tax (CTAX) and Benefits. This is a key process for the Council and there are strict time limits for the despatch of documents.The timescale is 10 working days from receipt of data to despatch of envelope packets. It is a mandatory requirement that all Annual Billing documents are posted out by the 14th March.
2) Revenues and benefits daily billing.
This takes place during the period March to the following February. There are various documents and inserts associated with this process as detailed under the sections ‘Goods – Printed Stationery Requirement’.
3) Revenues and benefits ad-hoc print and post – this includes anything outside of daily billing covered by point 2, for example summons notices.
Term and timetable: It is intended that the term of the goods and services contract will be for 4 years.
Estimated contract start date will be May 2020.
Robust implementation will take place from May 2020 and the Council will apply a phased approach in line with the Revenues and Benefits activity and workload deadlines, with a view to commencing with revenues and benefits daily billing production first.
This contract would cover the following annual billing periods:
The values given in this notice are only estimations and are for the contract period of 7 years. The authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This procurement exercise will be conducted on Cheshire East Borough Council’s electronic contract and tender management system at the https://www.the-chest.org.uk
Organisations wishing to be considered for this contract must register their expression of interest and provide additional required information through the contract and tender management system. Expressions of interest must be by way of completion and return of the invitation to tender (‘ITT’) (in accordance with the requirements set out in the ITT) by the date and time specified in Section IV.2.2).
If you have any technical problems with the contract and tender management system please contact the help-desk on: ProcontractSuppliers@proactis.com or 03300050352. In order to participate, providers must register, complete and upload completed documentation and submit this via the chest at the link provided in this notice.The values given in this notice are only estimations —the Council gives no guarantee or warranty or makes any representation as to the accuracy of any indicative values.
Postal code: WC2A 2LL
Country: United Kingdom
In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulations 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
Cheshire East Borough Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to review and scrutinise the award decision before the contract is entered into.
VI.5)Date of dispatch of this notice: