Print Management Tender

Due to the diverse range and quantity of printed material, we require a print management company that has access to all the different type of print from litho, digital, promotional printing, mailing, distribution and storage.

UK-Preston: printed matter and related products

2012/S 135-225191

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Places for People Group Limited as agent for and behalf of its current and future subsidiaries (the Contracting Authority) and all other bodies identified in the paragraph VI.3 (Additional Information)
4 The Pavilions, Port Way
Contact point(s): Group Procurement
For the attention of: Group Procurement
PR2 2YB Preston
UNITED KINGDOM
Telephone: +44 1772897200
E-mail: print.management@placesforpeople.co.uk
Fax: +44 1772897495

Internet address(es):

General address of the contracting authority: www.placesforpeople.co.uk

Address of the buyer profile: www.placesforpeople.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Print Management.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Places for People are seeking expressions of interest from suitably resourced, qualified and experienced Print Management providers on a national basis.
Due to the diverse range and quantity of printed material, we require a print management company that has access to all the different type of print from litho, digital, promotional printing, mailing, distribution and storage.

II.1.6)Common procurement vocabulary (CPV)

22000000, 22100000, 22110000, 22458000, 79810000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Places for People is one of the UKs Leading property management, development and regeneration companies. We own or manage more than 62 000 homes in England and Scotland, and have assets in excess of 3.1 billion GBP. As part of its procurement strategy, Places for People is committed to developing value for money services and as such wants to procure a Print Management service on a national basis.
Due to the diverse range and quantity of printed material, we require a print management company that has access to all the different type of print from litho, digital, promotional printing, mailing to distribution and warehouse storage.
We require the Print Management provider to have an established Web2Print solution for ordering all templated print requirements so can help reduce costs and wastage as well as maintaining brand consistency. This is a minimum requirement. Call off stock like business forms and letterheads will be via an online ordering system which would have full reporting capability.
The Print Management company will need to have sufficient storage / warehouse capacity for call off orders, and be able to distribute on a national basis within a specified timescale.
The length of the agreement is 3 years with an option to extend for a further 1 year.
Indicative spend is 430 000 GBP per annum.
Estimated value excluding VAT: 1 720 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a further one year subject to annual performance reviews. Contract will be 3 years + 1 year.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of deposits and guarantees required by the Contracting Authority will be set out in the Contract Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms of financing and payment arrangements will be set out in the Contract Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under the contract the service provider and its supply chain will be required to participate in the acheivement of social and/or environmental policy objectives relating to recruitment and training and supply chain inititiatives. Accordingly the contract performance conditions may relate in particular to social and environmental considerationsto be detailed in the contract documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 45 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006 (as amended) as set out in the pre-qualification questionnaire which is available from the address set out in I.1 above.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a prequalification questionnaire consisten with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out in I.1 above and must be returned by the date stipulated in IV.3.4.
Minimum level(s) of standards possibly required: AS set out in the prequalification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a prequalification questionnaire consisten with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out in I.1 above and must be returned by the date stipulated in IV.3.4.
Minimum level(s) of standards possibly required:
As set out in the contract documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Places for People will include a reverse eAuction as part of the quantative evaluation.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.8.2012 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.8.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.8.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise. Expressions of interest and requests for additional information should be emailed to print.management@placesforpeople.co.uk before 12:00pm on Monday 13.8.2012. Please provide the following contact details- lead name, phone, email address and postal address. Applicants will then receive a login to Ariba Sourcing and will be able to view and download tender documents, additional information and submit tender responses. PQQ responses should be submitted online using Ariba Sourcing no later than 12:00pm on Wednesday 15.8.2012. The email must be headed “PQQ – Print Management”. Please note: A Prequalification Questionnaire must be requested and completed. The closing date for requesting a PQQ is Monday 13.8.2012. Fully completed and returned PQQs will be used to select those firms invited to the next stage of the process. There is no guarantee that any organisation will be awarded services under the public contract and the Contracting Authority reserves the right not to award part or part of the services only. The Contracting Authority reserves the right to cancel the procurement and not to proceed with the award of any contract at any stage of the procurement process and/or to award only part or parts of any contract.

Same for any mandatory periods, the timescales indicated in this notice are approximate and the Contracting Authority reserved the right to amend the same.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government Commerce
1 Horse Guard’s Road
SW1A 2HQ London
UNITED KINGDOM
Telephone: +44 8450004999

VI.5)Date of dispatch of this notice:

12.7.2012