Print Publishing Tender for the British Library

Print Publishing Tender for the British Library

The British Library is seeking to establish a framework contract with a minimum number of five printing companies who are capable of producing books of the highest quality and at the same time providing value for money.

UK-London: Printed books, brochures and leaflets

2013/S 030-047255

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The British Library
96 Euston Road
For the attention of: Geoffrey Hilton
NW1 2DB London
UNITED KINGDOM
Telephone: +44 1937546443
E-mail: geoffrey.hilton@bl.uk

Internet address(es):

General address of the contracting authority: https://bl.bravosolution.co.uk

Address of the buyer profile: https://bl.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Library and Information Services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

SMC8312 – Print Publishing.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: The British Library, St Pancras, London.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 000.000 GBP

II.1.5)Short description of the contract or purchase(s)

The British Library is seeking to establish a framework contract with a minimum number of five printing companies who are capable of producing books of the highest quality and at the same time providing value for money.
II.1.6)Common procurement vocabulary (CPV)

22100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The British Library is seeking to establish a framework contract with a minimum number of five printing companies who are capable of producing books of the highest quality and at the same time providing value for money. The framework arrangement will contain no contractual commitment on any party for the provision of any particular quantity nor will the framework arrangement involve any commitment to purchase but will serve to commonly specify the terms and conditions of contract that will apply when specific work-packages are procured via mini-tender packages over the duration of the arrangement. The framework arrangement will be for ad-hoc tasks and will be non-exclusive. The intended duration of the framework arrangement is a maximum of 4 years.
Formats vary from 187 x 124 mm up to 311 x232 mm, extents from 80pp to 1064pp, paper from 80gsm cartridge to 150 gsm matt art, and print runs from 200 to 10,000 copies. Books may be hardback or paperback, 4-colour or black and white, and printed digitally or by lithography. Delivery is generally to a UK warehouse, sometimes to a US destination. The supplier will generally receive print-ready PDF’s from the British Library and will deal with all aspects of subsequent production – paper, printing, binding – up to delivery of bound copies.
The expected spend is in the region of GBP 250,000 per annum spread over approximately 35 mini tenders, each having a value between GBP 1,000 and 25,000.
Estimated value excluding VAT:
Range: between 0 and 1 000.000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Where applicable these requirements will be detailed in the ITT documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Where applicable these requirements will be detailed in the ITT documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form required but each supplier will be reqired to become jointly and severally responsible for the contract before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once)
— Browse to the eSourcing Portal: https://bl.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘continue’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password,
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These requirements are detailed in the Pre-Qualification Questionnaire (PQQ) documentation.
Minimum level(s) of standards possibly required: These requirements are detailed in the PQQ documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
These requirements are detailed in the PQQ documentation.
Minimum level(s) of standards possibly required:
These requirements are detailed in the PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As set out in the PQQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SMC8312 – Print Publishing.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.2.2013