Print Services for Cheshire West and Chester Council

Printing services covering general requirements, Borough Newsletter, bus passes and end of year billing.

United Kingdom-Chester: Printed matter and related products

2014/S 195-345095

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cheshire West and Chester Council
Central Procurement Unit, HQ, 58 Nicholas Street
For the attention of: Ms Tina Miller
CH1 2NP Chester
UNITED KINGDOM
Telephone: +44 1244972784
E-mail: tina.miller@cheshirewestandchester.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Print Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Cheshire West and Chester Council, HQ, 58 Nicholas Street, Chester, CH1 2NP.

NUTS code UKD22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 900 000 GBP

II.1.5)Short description of the contract or purchase(s)

Print Services.

II.1.6)Common procurement vocabulary (CPV)

22000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Printing services covering general requirements, Borough Newsletter, bus passes and end of year billing.
Estimated value excluding VAT: 900 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for further 12 months.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: General Printing Requirements

1)Short description

Framework of suppliers to provide all general print requirements.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope

Cheshire West and Chester Council is looking to appoint suppliers of pri.nt services to a framework, each appointed supplier must be able to meet the requirements of the authority.
Over the contract term no work is guaranteed with any supplier; as job requirements arise appointed suppliers will be contacted to provide quotes for the individual jobs

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Option to extend for a further 12 months.

Lot No: 2Lot title: Borough Newsletter

1)Short description

Printing of the borough newsletter — ‘Talking Together’.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope

One supplier shall be appointed to print the borough newsletter ‘Talking Together’.
Talking Together is a channel for the Council to relay its corporate messages to the community. It is exciting, innovative and is able to communicate the Councils corporate priorities: Customer First, Best Practice, and Value for Money.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Option to extend for a further 12 months.

Lot No: 3Lot title: Bus Passes

1)Short description

Printing of required bus passes.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope

One supplier shall be appointed for the printing of bus passes — A4 School/College travel passes, printed once a year in late May or early June.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Option to extend for a further 12 months.

Lot No: 4Lot title: Year End Council Tax Bills, NDR and Benefits Print, Fulfilment and Postage

1)Short description

Printing of Council Tax Bills, Non Domestic Rates Bills and Housing Benefits Multi Pack Sets.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope

One supplier shall be appointed for the printing of Council Tax Bills, Non Domestic rates Bills and Housing Benefits Multi Pack Sets.
Due to the confidentiality of the Councils Personal Data, the supplier shall be required to sign a non-disclosure agreement in line with the Data Protection Act 1998.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Option to extend for a further 12 months.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
As set out in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.
Minimum level(s) of standards possibly required: As set out in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.
Minimum level(s) of standards possibly required:
As set out in the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9P9J-FVCB5Y

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.11.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

8.10.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Every 3 years unless extension is taken then every 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This contract is being procured using an e-tendering system called ‘The Chest’. If you are not currently registered you must first register at www.The-Chest.org.uk

You will be able to search current opportunities via the ‘Organisation’ drop down menu for Cheshire West and Chester tenders. Select the particular opportunity from the list and register interest; you will then be able to find further information by accessing the tender documentation. The closing date for receipt of tenders via The Chest is 12:00 noon 21.1.2014. No manual submissions will be allowed.
Please do not call the Procurement Department to find out initial details of this opportunity-all instructions and details of this opportunity will be found in the ITT pack once you have accessed it. Any clarification questions MUST be raised via The Chest in the Questions and Answers section. Any notifications regarding this opportunity will be raised via The Chest. It is your responsibility to be aware of any updates.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the Publics Contracts Regulations 2006 (as amended)(the regulations) the Council shall operate a standstill period of no less than 10 days between notifying contractors of its intention to award the contract and the award of the contract.
Any appeal during this period shall be addressed to:
The Head of Governance, Cheshire West and Chester Council, HQ, 58 Nicholas Street, Chester CH1 2NP, United Kingdom.
If the appeal is not successfully resolved contractors may commence legal action for breach of duty in the High Court in accordance with Regulation 47, within 3 months of the date when grounds for starting proceedings first arose.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.10.2014