Print Services for Imperial College

London: printing services

Print Services for Imperial College Healthcare NHS Trust

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Imperial College Healthcare NHS Trust
St Mary’s Hospital Purchasing Department 1st Floor Acrow Building South Wharf Road Paddington
For the attention of: Tim Smith
W2 1NY London
Telephone: +44 2078862030
Fax: +44 2078866810

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)


I.2)Type of the contracting authority

Body governed by public law


I.3)Main activity



I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no


Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

OJEU/12/11 – Print services.


II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: London West – UK.
NUTS code UKI11


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract


II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Print services to cover all the Authority’s printing requirements. To include but not be limited to:
Online ordering, proofing and job tracking facility, a full range of finishing services, stock holding facilities.
The contractor may be required to provide print design.


II.1.6)Common procurement vocabulary (CPV)

79810000, 79824000, 79820000, 22900000, 79823000, 22458000


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no



This contract is divided into lots: no


II.1.9)Information about variants

Variants will be accepted: no


II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Print Services to cover all the Authority’s printing requirements for a period of two years with the option to extend for 2 x 1 year periods at the sole discretion of the Aauthority.


II.2.2)Information about options

Options: yes
Description of these options: 2 x 1 year periods at the sole discretion of the Authority
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)


II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 4


II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)


Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Deposits and guarantees may be required information in the PQQ, or invitation to tender documents.


III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be advised in the PQQ, or tender documents.


III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. If a contract is awarded to a consortium, applicants will be required to nominate a lead service provider with whom the awarding authority can contract, or form themselves into a single legal entity before the contract is awarded. The awarding authority may award more than one contract and these may be for all, or part only, of the services/products required.


III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no


III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To be advised in a pre-qualifying questionnaire or Invitation to tender documents.


III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Statements of overall turnover and turnover in respect of the specific products offered in connection with the proposed contract for the previous 3 financial years,
— Last published annual report and accounts, or where not available, equivalent information required under the law of the member state where the organisation is established,
— Company registration number and address,
— VAT registration number,
— Details of parent company, and other group companies if applicable. Note: financial stability information does not need to be provided if it has already been submitted to the NHS purchasing and supply agency’s “NHS Supplier Information Database – NHS-SID” or to the trust within the last 6 months. The date on which that information was supplied should be given.


III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
I) A list of major contracts won, and their value, in the last 3 years;
(II) A description of the supplier’s technical facilities and measures for controlling quality, including reference to any independently certified audit standard achieved;
(III) If necessary a check may be made by the Contracting Authority, or a competent official body in the supplier’s country of origin acting on their behalf on production capacities and quality-control measures.


III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure



IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: In the PQQ or ITT.


IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document


IV.2.2)Information about electronic auction

An electronic auction will be used: no


IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

OJEU/12/11 Print Services


IV.3.2)Previous publication(s) concerning the same contract



IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no


IV.3.4)Time limit for receipt of tenders or requests to participate

16.12.2011 – 12:00


IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates



IV.3.6)Language(s) in which tenders or requests to participate may be drawn up



IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2014, 2015, 2016 depending on options


VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no


VI.3)Additional information

Tenders and all supporting documentation must be priced in sterling and all payments will be made in sterling. Expressions of interest which are submitted without the information requested may not be considered. The Awarding Authority reserves the right not to proceed with the process at any stage of the procurement process and shall not be responsible for any abortive bid costs incurred and to award contracts to more than one supplier. Suppliers should register and submit their supplier profile on NHS-SID at


VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.11.2011