Print Services Tender

Print Services Tender

Printed materials and prospectus printing.

UK-Keele: Printing services

2013/S 098-167316

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Keele University
Room 101, Tawney Building, Staffordshire
For the attention of: Linda Sutton
ST5 5BG Keele
UNITED KINGDOM
Telephone: +44 1782734327
E-mail: l.sutton@fin.keele.ac.uk
Fax: +44 1782734395

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofkeele

Address of the buyer profile: www.keele.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Higher Education
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Print services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 250 000 and 350 000 GBP

II.1.5)Short description of the contract or purchase(s)

Printed materials and prospectus printing.
II.1.6)Common procurement vocabulary (CPV)

79810000, 79811000, 79824000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Further details can be found in the PQQ Introduction. Keele operates decentralised procurement and as such there are approx 200 cost centres with the ability to order as and when required. The majority of work within Lot 1 Printed Materials will be generated through a web to print solution provided by the suppliers.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 10.1.2013. Completion 30.9.2016

Information about lots

Lot No: 1 Lot title: Printed Material

1)Short description

To cover the University”s official printed stationery for example letterheads, compliment slips and business cards etc and the provision of high quality print (colour and black/white) and related print services to the University in respect of a wide range of products (brochures, booklets, leaflets, posters, newsletters, etc.).
2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 100 000 and 150 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See regulation 23.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Supplier must have a ?web to print? solution. The University also requires tight integration with its P2P3 system, Parabilis. The following three areas of integration are required, either now or within 6 months of contract start date in relation to the Purchase Order generation and within 12 months for the presentation of an electronic invoice. Punch-out to the supplier website and the return of a basket of goods to Parabilis; this is achieved using cXML standards. Receipt and ingestion of a cXML purchase order from Parabilis to the supplier. Presentation of an electronic invoice from the supplier to Parabilis. Invoices can be accepted in one of the following formats:
— cXML
— eBIS-XML
— xCBL
Technical details on integration requirements can be supplied on request.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: As within the PQQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

KU48/LS/2013
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.6.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.6.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 24.6.2013

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Keele University
Staffordshire
ST5 5BG Keele
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.5.2013