Printed Materials and Related Goods and Services – Dynamic Purchasing System

Printed Materials and Related Goods and Services – Dynamic Purchasing System

Multiple Lots. Traditional/Standard Print – Digital, Web and Lithographic.

United Kingdom-Telford: Printed matter and related products

2020/S 220-541838

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Telford and Wrekin Council
Postal address: Darby House, Lawn Central
Town: Telford
NUTS code: UKG21 Telford and Wrekin
Postal code: TF3 4JA
Country: United Kingdom
Contact person: Jody Wilkinson
E-mail: jody.wilkinson@telford.gov.uk
Telephone: +44 1952383831
Internet address(es):
Main address: www.telford.gov.uk
Address of the buyer profile: http://telford.g2b.info/

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Telford:-Printed-matter-and-related-products./6W5872656Q
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Printed Materials and Related Goods and Services

 

II.1.2)Main CPV code

22000000 Printed matter and related products

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Telford and Wrekin Council is seeking to establish a Dynamic Purchasing System (‘DPS’) for the provision of printed products, goods and related services.

 

II.1.5)Estimated total value

Value excluding VAT: 1 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Tenderers can bid for any number of lots.

 

II.2)Description

II.2.1)Title:

Traditional/Standard Print — Digital, Web and Lithographic

 

Lot No: The tender access code for Lot 1 is 6W5872656Q

II.2.2)Additional CPV code(s)

22900000 Miscellaneous printed matter

II.2.3)Place of performance

NUTS code: UKG WEST MIDLANDS (ENGLAND)
Main site or place of performance:

West Midlands (ENGLAND).

 

II.2.4)Description of the procurement:

 

This lot comprises of all types of general, office and marketing type materials which includes but is not limited to the production of documents, posters, leaflets, forms etc.

Examples include but are not limited to: leaflets, posters, NCR pads, pamphlets, marketing literature, folders, booklets, forms, magazines, business stationery, brochures, newsletters, binders, reports, magazines, letterheads, compliment slips, dividers, business cards, receipt books.

The supplier may be required to offer the following range of finishing services which include but are not limited to: binding including perfect binding and wire and comb; drilling; varnishing; creasing; saddle stitching; die cutting; laminating, perforation; wire stitching; folding; trimming; numbering.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 06/11/2020
End: 05/11/2022
This contract is subject to renewal: yes
Description of renewals:

The authority may amend the Original DPS Term at any time by giving approved providers on the DPS written notice of such intention and issuing a notice to indicate its intentions.

 

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1
Objective criteria for choosing the limited number of candidates:

There will be no limit on the number of providers that may join the DPS for each lot. New providers can also apply to join the DPS at any point during its lifetime. However providers should note that admission onto the DPS is not a guarantee of being awarded any contracts and there is also no guarantee of volume or value of spend to be let via this DPS.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The tender access code for lot 1 is 6W5872656Q.

 

II.2)Description

II.2.1)Title:

Wide and Large Format

 

Lot No: The tender access code for Lot 2 is P7H8EAS439

II.2.2)Additional CPV code(s)

22900000 Miscellaneous printed matter

II.2.3)Place of performance

NUTS code: UKG WEST MIDLANDS (ENGLAND)
Main site or place of performance:

West Midlands (ENGLAND).

 

II.2.4)Description of the procurement:

 

This lot comprises of wide and large format printing including billboard style posters, posters for outside presentation/display, banners, posters for various media (sides of building, vehicles etc.). Printing may be on a variety of substrates including but not limited to paper, board, metal, glass, canvas, fabrics, vinyl, PVC and plastic.

This lot will also include the provision of exhibition stands and service where the supplier will provide or source banner and pop-up stands including but not limited to roller banner stands, banner stands with interchangeable cassettes and tension banner stands. The supplier must be able to provide or source a range of display stand accessories, including but not limited to cases, lights, portable furniture and literature racks.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 06/11/2020
End: 05/11/2022
This contract is subject to renewal: yes
Description of renewals:

The authority may amend the Original DPS Term at any time by giving approved providers on the DPS written notice of such intention and issuing a notice to indicate it’s intentions.

 

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1
Objective criteria for choosing the limited number of candidates:

There will be no limit on the number of providers that may join the DPS for each lot. New providers can also apply to join the DPS at any point during its lifetime. However providers should note that admission onto the DPS is not a guarantee of being awarded any contracts and there is also no guarantee of volume or value of spend to be let via this DPS.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The tender access code for lot 2 is P7H8EAS439.

 

II.2)Description

II.2.1)Title:

Envelopes

 

Lot No: The tender access code for Lot 3 is 7WTX246MF8

II.2.2)Additional CPV code(s)

30199230 Envelopes

II.2.3)Place of performance

NUTS code: UKG WEST MIDLANDS (ENGLAND)
Main site or place of performance:

West Midlands (ENGLAND).

 

II.2.4)Description of the procurement:

 

This lot comprises of the production and/or supply of a full range of envelopes in all standard United Kingdom sizes available, including but not limited to: DL, C3, C4, C5 and C6, plus the facility to provide plain stocks and bespoke or overprinted envelopes in bulk quantities with stock holding and stock call off facilities.

The supplier shall be able to supply the following non-exhaustive list of envelopes: manila, white, board backed, tear resistant, gummed, gussets, self seal, jiffy style, peal and stick, plain, windowed, wallet and/or pockets, packets, mailing and filling machine compatible envelopes and printed postage impression.

The supplier shall be able to offer single and full colour two-sided over printing facilities.

The supplier must be capable of setting artwork to Royal Mail standards and page layout.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 06/11/2020
End: 06/11/2022
This contract is subject to renewal: yes
Description of renewals:

The authority may amend the Original DPS Term at any time by giving approved providers on the DPS written notice of such intention and issuing a notice to indicate its intentions.

 

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1
Objective criteria for choosing the limited number of candidates:

There will be no limit on the number of providers that may join the DPS for each lot. New providers can also apply to join the DPS at any point during its lifetime. However providers should note that admission onto the DPS is not a guarantee of being awarded any contracts and there is also no guarantee of volume or value of spend to be let via this DPS.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The tender access code for lot 3 is 7WTX246MF8.

 

II.2)Description

II.2.1)Title:

Promotional Items/Branded Items

 

Lot No: The tender access code for Lot 4 is 289N6X29G5

II.2.2)Additional CPV code(s)

39294100 Information and promotion products

II.2.3)Place of performance

NUTS code: UKG WEST MIDLANDS (ENGLAND)
Main site or place of performance:

West Midlands (ENGLAND).

 

II.2.4)Description of the procurement:

This lot comprises of (but is not limited to) the production and/or supply of the following types of items: tote bags, T-shirts, bespoke pens, bespoke pencils, mugs, sports drinking bottles, USB sticks, stickers.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 06/11/2020
End: 05/11/2022
This contract is subject to renewal: yes
Description of renewals:

The authority may amend the Original DPS Term at any time by giving approved providers on the DPS written notice of such intention and issuing a notice to indicate its intentions.

 

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1
Objective criteria for choosing the limited number of candidates:

There will be no limit on the number of providers that may join the DPS for each lot. New providers can also apply to join the DPS at any point during its lifetime. However providers should note that admission onto the DPS is not a guarantee of being awarded any contracts and there is also no guarantee of volume or value of spend to be let via this DPS.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The tender access code for lot 4 is 289N6X29G5.

 

II.2)Description

II.2.1)Title:

Data Processing/Security and Confidential Printing

 

Lot No: The tender access code for Lot 5 is T4CFT63Z8W

II.2.2)Additional CPV code(s)

22458000 Bespoke printed matter

II.2.3)Place of performance

NUTS code: UKG WEST MIDLANDS (ENGLAND)
Main site or place of performance:

West Midlands (ENGLAND).

 

II.2.4)Description of the procurement:

 

This lot covers secure and confidential printing which may include the processing of personal data. Examples include but are not limited to:

• mail merges;

• confidential reports and contracts;

• secure cheque production and printing.

Please note that dedicated contracts already exist for the production of revenues and benefits documentation (e.g. Council Tax Bills and Benefit Notifications), Council Invoices and electoral printing services and it is not intended that work of this nature is included in this lot, although this lot may be used to provide support in the event of isolated incidents of service need where the main contracts are unable to fulfil the Council’s requirements.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 06/11/2020
End: 06/11/2022
This contract is subject to renewal: yes
Description of renewals:

The authority may amend the Original DPS Term at any time by giving approved providers on the DPS written notice of such intention and issuing a notice to indicate its intentions.

 

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1
Objective criteria for choosing the limited number of candidates:

There will be no limit on the number of providers that may join the DPS for each lot. New providers can also apply to join the DPS at any point during its lifetime. However providers should note that admission onto the DPS is not a guarantee of being awarded any contracts and there is also no guarantee of volume or value of spend to be let via this DPS.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The tender access code for lot 5 is T4CFT63Z8W.

 

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/12/2020
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 18/12/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.3)Additional information:

 

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The DPS is a two-stage process:

Stage 1: All providers who meet the selection criteria within the online questionnaire and are not excluded will be admitted to the DPS. New providers can also apply to join the DPS at any point during its lifetime.

Stage 2: Contracts are awarded during the second stage. A call-off order form will be issued inviting each approved provider on the DPS list relating to the particular lot.

The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta You must register on this site to respond and if you are already registered you will not need to register again, simply use your existing username and password. There is a password reminder link on the homepage. Please note there are different tender access codes for each of the 5 x lots. Suppliers must log in and add the relevant access code for the lot(s) interested in.

If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on 08452707050 or email helpdesk@delta-esourcing.com

Communication with the contracting authority will only be accepted via ‘email the buyer’ through the Delta Message Centre.

The questionnaire must be completed and submitted electronically by using the tenderbox through www.delta-esourcing.com

Please note although at IV.2.2) the time limit for receipt of tenders or requests to participate reads 5 November 2020 that is just the deadline for receipt of initial questionnaires. The DPS is set up initially for 2 years from 6 November 2020 until 5 November 2022 and providers can apply to join the DPS at any time during its lifetime.

Call-off from this DPS is available for any other local authority, public sector body or educational establishment within the West Midlands if required, although it should be noted that there is no obligation for any organisation referenced to use the DPS during its validity period. The DPS may also be utilised by any private sector companies, with the process being managed by Telford and Wrekin Council on their behalf.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Telford:-Printed-matter-and-related-products./6W5872656Q

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/6W5872656Q

Go reference: GO-2020116-PRO-17337402

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: Telford and Wrekin Council
Postal address: Darby House, Lawn Central
Town: Telford
Postal code: TF3 4JA
Country: United Kingdom
Telephone: +44 1952383998

VI.4.2)Body responsible for mediation procedures

Official name: Telford and Wrekin Council
Postal address: Darby House, Lawn Central
Town: Telford
Postal code: TF3 4JA
Country: United Kingdom
Telephone: +44 1952383998

VI.5)Date of dispatch of this notice:

06/11/2020