Printing and delivery services

Supply and Delivery of Print and Reprographics

Applicants are asked to note that the following Affiliated Bodies will participate in this contract: City Building (Glasgow) LLP; Glasgow Community and Safety Services Ltd; Culture and Sport Glasgow (Branded as Glasgow Life); Culture and Sport Glasgow (Trading) CIC; City Parking (Glasgow) LLP; Services Glasgow LLP (Branded as Access); City Markets (Glasgow) LLP; Cordia (Services) LLP; City Property (Glasgow) LLP

UK-Glasgow: printing and delivery services

2012/S 8-012135

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Glasgow City Council
235 George Street
For the attention of: Laura Shaw
G2 1DU Glasgow
UNITED KINGDOM
Telephone: +44 1412876421
E-mail: laura.shaw@glasgow.gov.uk
Fax: +44 1412876444

Internet address(es):

General address of the contracting authority: www.glasgow.gov.uk

Address of the buyer profile: www.glasgow.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Other: Applicants are asked to note that the following Affiliated Bodies will participate in this contract: City Building (Glasgow) LLP; Glasgow Community and Safety Services Ltd; Culture and Sport Glasgow (Branded as Glasgow Life); Culture and Sport Glasgow (Trading) CIC; City Parking (Glasgow) LLP; Services Glasgow LLP (Branded as Access); City Markets (Glasgow) LLP; Cordia (Services) LLP; City Property (Glasgow) LLP
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply and Delivery of Print and Reprographics.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Glasgow City Council – Glasgow and the surrounding area.
NUTS code UKM34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The overall objective of the Supply and Delivery of Print and Reprographics will be to supply Glasgow City Council and its ALEO’s with high quality printing services.
II.1.6)Common procurement vocabulary (CPV)

79823000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The overall objective of the Supply and Delivery of Print and Reprographics will be to supply Glasgow City Council and its ALEO’s with high quality printing services. Contractors will be expected to supply and deliver to Glasgow city council a wide range of printed products from single colour to full colour complex litho, off set web and digital printing all wtih a variety of finishings. Suppliers are expected to delivery within very tight lead times that can be as little as 24 hours. Contractors will also be expected to deliver to multiple locations throughout the city and deal with multiple internal customers.
Glasgow City Council requires printers to offer the full round print service from quoting, printing to high quality finishing and basic design corrections. Suppliers are expected to offer electronic quoting and proofing where appropriate along with any additional on-line print tracking facility.
Suppliers should also be able to provide an electronic customer feedback facility.
The Tender has been allocated into four separate Lots and they are as follows:
— lot 1 – Supply and Delivery of General Litho Printing and Finishing,
— lot 2 – Supply and Delivery of Specialist Litho Printing and Finishing,
— lot 3 – Supply and Delivery of Web offset Print and Finishing,
— lot 4 – Supply and Delivery of Mono and Multi Colour Digital Printing and Finishing.
Estimated value excluding VAT:
Range: between 1 000 000 and 1 350 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Contract will be for 2 years with up to 2 x 1 year extension.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Supply and Delivery of General Litho Printing and Finishing

1)Short description

General litho printing and delivery requirements.
2)Common procurement vocabulary (CPV)

79823000

3)Quantity or scope

General litho printing and delivery requirements.
Estimated value excluding VAT:
Range: between 700 000 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Supply and Delivery of Specialist Litho Printing and Finishing

1)Short description

Specialist litho printing and delivery requirements.
2)Common procurement vocabulary (CPV)

79823000

3)Quantity or scope

Specialist litho printing requirements.
Estimated value excluding VAT:
Range: between 80 000 and 95 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: Supply and Delivery of Web offset Print and Finishing

1)Short description

Supply and delivery of web offset print and finishing.
2)Common procurement vocabulary (CPV)

79823000, 79824000

3)Quantity or scope

Supply and delivery of web offset print and finishing.
Estimated value excluding VAT:
Range: between 100 000 and 125 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 4 Lot title: Supply and Delivery of Mono and Multi Colour Digital Printing and Finishing

1)Short description

Supply and delivery of mono and multi colour digital printing and finishing.
2)Common procurement vocabulary (CPV)

79823000, 79811000

3)Quantity or scope

Supply and delivery of mono and multi colour digital printing and finishing.
Estimated value excluding VAT:
Range: between 85 000 and 105 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As detailed in the ITT documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Financing will be met from within existing Departmental Financial Budgets.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the information in the specifications, ITT documentation, terms and conditions of the contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):
— browse to the eSourcing Portal: https://glasgow.bravosolution.co.uk and click the link to register,

— accept the terms and conditions and click ‘continue’,
— enter your correct business and user details,
— note the username you chose and click ‘Save’ when complete,
— you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
— login to the portal with the username/password,
— click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),
— click on the relevant PQQ/ ITT to access the content,
— click the ‘Express Interest’ button at the top of the page,
— this will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— you can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the ITT Documentation.
Minimum level(s) of standards possibly required: As detailed in the ITT Documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the ITT documentation.
Minimum level(s) of standards possibly required:
As detailed in the ITT Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

GCC002649CPU
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.2.2012 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate

9.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Glasgow City Council will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be required from the procurement officer (see details in Section 1.1 of the contract notice). If an appeal regarding the award of the contract has not been successfully resolved the public Contracts (Scotland) Regulations 2006 (SS) 1 2006 No 1) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.1.2012