Printing and Design Tender Bolton

Printing and Design Tender Bolton

Communications and marketing service: design, print and digital media.

UK-Bolton: printing and related services

2012/S 78-128763

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bolton Council
Corporate Procurement, 4th Floor, Paderborn House
For the attention of: Mr Phil Chanin
BL1 1JW Bolton
UNITED KINGDOM
E-mail: phil.chanin@bolton.gov.uk

Further information can be obtained from: The Chest
Internet address: www.the-chest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Chest
Internet address: www.the-chest.org.uk

Tenders or requests to participate must be sent to: The Chest
Internet address: www.the-chest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Communications and marketing service: design, print and digital media.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Bolton.
NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Bolton Council’s Communications and Marketing team require suppliers that can assist us in communicating council business, supporting the development of Bolton the place, management of the Bolton brand and delivering key campaigns for both our products and services to customers and in partnership with our external organisations, as well as keeping staff informed of business development and internal news.
To reflect the diversity of services to be supplied, and the nature of the supply market, the framework is categorised into ‘Lots’ by type and includes design, print and digital media and on-line.
II.1.6)Common procurement vocabulary (CPV)

79800000, 79341000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1: design services.
Lot 2: digital print.
Lot 3: litho print (LOW/MED).
Lot 4: litho print (MED/HIGH).
Lot 5: large format.
Lot 6: digital media & online.
Lot 7: video & online presentation.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Design services

1)Short description

To provide design services for all online and offline marketing materials including print, digital media, exhibitions and displays.
2)Common procurement vocabulary (CPV)

79800000, 79341000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Digital print

1)Short description

Volumes required will determine the type of print to be utilised. As an indication the following volumes will be used. However, they are only meant as an approximate guide and may vary depending on the requirements of each job:
Low volume: 0 – 1000 copies.
2)Common procurement vocabulary (CPV)

79800000, 79341000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Litho print (LOW/MED)

1)Short description

Volumes required will determine the type of print to be utilised. As an indication the following volumes will be used. However, they are only meant as an approximate guide and may vary depending on the requirements of each job:
Low / medium volume: 1 000 – 5 000 copies.
2)Common procurement vocabulary (CPV)

79800000, 79341000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Litho print (MED/HIGH)

1)Short description

Volumes required will determine the type of print to be utilised. As an indication the following volumes will be used. However, they are only meant as an approximate guide and may vary depending on the requirements of each job:
Medium / high volume: 5 000+ copies.
2)Common procurement vocabulary (CPV)

79800000, 79341000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Large format

1)Short description

Large format print refers predominantly to point of sale materials including (but not exclusively) pull up banners, exterior grade banners, flags and building wraps.
2)Common procurement vocabulary (CPV)

79800000, 79341000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Digital media & online

1)Short description

Suppliers are required to develop and create a variety of online solutions including websites, applications, e-comms, digital advertising and social media strategies across a range of activities. Online developers will be expected to produce websites to required technical formats and languages and that are accessible to all our customers.
2)Common procurement vocabulary (CPV)

79800000, 79341000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Video & online presentation

1)Short description

Suppliers are required to provide video / filming production services to maximise the use of digital channels and profile the council, its partners and range of business areas.
2)Common procurement vocabulary (CPV)

79800000, 79341000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.5.2012 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

21.5.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please note that although this (contract) (framework) is to be used & required by the Borough Council of Bolton, this (contract) (framework)is open to & may be used by other Association of Greater Manchester Authorities (AGMA), & Bolton Partners – this includes the following councils: Manchester, Stockport, Tameside, Oldham, Trafford, Rochdale, Bury, Salford, Wigan, Blackburn Darwen BC, Blackpool, Cheshire East, Warrington, Commission for the New Economy, Greater Manchester Passenger Transport Executive (GMPTE) & Great Manchester Transport Unit.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Borough Council of Bolton will incorporate a minimum 10 calendar day standstill period at the point information on the award is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing & that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information is available as dictated in I.1.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

19.4.2012