Printing and Distribution Services Aberdeen

Printing and Distribution Services Aberdeen

Electoral Services for the Returning Officer.

United Kingdom-Aberdeen: Printing and distribution services

2013/S 165-287385

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Aberdeen City Council
Town House, Broad Street
Contact point(s): Head of Legal and Democratic Services
AB10 1AQ Aberdeen
UNITED KINGDOM
Telephone: +44 1224665650
Fax: +44 1224665656

Internet address(es):

General address of the contracting authority: http://www.aberdeencity.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231

Further information can be obtained from: Aberdeen City Council
3rd Floor, Old Town House, Broad Street
Contact point(s): Elections Unit
For the attention of: Lauren Kennedy
AB10 1FY Aberdeen
UNITED KINGDOM
Telephone: +44 1224522713
Internet address: http://www.aberdeencity.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Aberdeen City Council
Woodhill House, Westburn Road
Contact point(s): CPU
For the attention of: Irene Deboth
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665650
Fax: +44 1224665656
Internet address: http://www.aberdeencity.gov.uk

Tenders or requests to participate must be sent to: Aberdeen City Council
Woodhill House, Westburn Road
Contact point(s): Head of Legal and Democratic Services
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665650
Fax: +44 1224665656
Internet address: http://www.aberdeencity.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeen City Council

Aberdeenshire Council

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Electoral Services for the Returning Officer
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Aberdeen City and Aberdeenshire
NUTS code UKM50

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 16
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 350 000 and 640 000 GBP

II.1.5)Short description of the contract or purchase(s)

The scope of the Tender is divided into separate Lots for each Service requirement. It is anticipated that Aberdeenshire Council will only require Services from Lot 1, whereas Aberdeen City Council may require Services from all Lots.
The Lots are as follows:
Lot 1 – Printing and Issuing Poll Cards
Printing and Issuing Postal Voting Packs
Printing of Ordinary and Tendered Ballot Papers
Lot 2a – Absent Voter Personal Identifier Verification System
Lot 2b – Postal Vote Management Service
Lot 3 – Electronic Voting Solution(s)
Lot 4 – Electronic Counting System
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=275079

II.1.6)Common procurement vocabulary (CPV)

79824000, 22458000, 22821000, 30141000, 30210000, 30216130, 79810000, 48100000, 48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a number of suppliers to be appointed to a framework agreement to provide electoral sercvices for the Returning Officers for itself and Aberdeenshire Council. Each Council will enter into separate all-off contracts with the successful suppliers as and when any Services are required.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Printing and Issuing Poll Cards, Printing and Issuing Postal Voting Packs, Printing of Ordinary and Tendered Ballot Papers

1)Short description

The designing, printing, packaging, issuing and delivering of Poll Cards, Postal Poll Cards, Proxy Poll Cards and Proxy Postal Poll Cards.
2)Common procurement vocabulary (CPV)

79824000, 22458000, 79810000, 22821000

3)Quantity or scope

As per ITT
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2a – Absent Voter Personal Identifier Verification System

1)Short description

A software solution provided to increase the accuracy, security and efficiency of the management of returned postal votes. The system is to electronically verify and adjudicate personal identifiers on postal voting statements and to scan and match all postal vote statements with accompanying postal ballot papers, ensuring that only valid ballot papers go forward to the count.
2)Common procurement vocabulary (CPV)

48000000, 48100000, 30141000, 30210000, 30216130

3)Quantity or scope

As per the ITT
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2b – Postal Vote Management Service

1)Short description

A managed service of opening, scanning, matching and extracting postal vote documents for the entire duration of the postal vote opening project. The team will include the following staff / roles;
A site manager
Supervisors
Operators
Technical staff
The supplier will be responsible for the recruitment, training and management of staff involved in the opening and scanning processes.
2)Common procurement vocabulary (CPV)

48000000, 48100000, 30141000, 30210000, 30216130

3)Quantity or scope

As per ITT
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Electronic Voting Solution(s)

1)Short description

The supplier should define which type(s) of electronic voting solutions they can provide. These may include but are not limited to:
Internet voting
Electronic voting within polling stations
As above with touch screen facilities
Telephone voting
SMS voting
2)Common procurement vocabulary (CPV)

48000000, 48100000

3)Quantity or scope

As per ITT
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Electronic Counting System

1)Short description

The supplier must provide a system to electronically verify, adjudicate and count votes and an experienced team including:
A site manager
Supervisors
Technical staff
2)Common procurement vocabulary (CPV)

30141000, 30210000, 30216130

3)Quantity or scope

As per ITT
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per ITT
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As Per ITT
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As Per ITT
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 30

2. Quality. Weighting 70

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

752/ACC/100
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

8.10.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:275079)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Aberdeen City Council
The Head of Legal and Democratic Services Woodhill House Westburn Road
AB16 5GB Aberdeen
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/88) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.8.2013