Printing and Distribution Tender

Printing and Distribution Tender

Lot 1: Print. Lot 2: Distribution.

United Kingdom-Lincoln: Printing and distribution services

2013/S 147-255900

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Procurement Lincolnshire
c/o Lincolnshire County Council, Newland
For the attention of: Jena Arnold
LN1 1BA Lincoln
UNITED KINGDOM
Telephone: +44 1522553649
E-mail: jena.arnold@lincolnshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The County News Publication.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
NUTS code UKF3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Printing and distribution services. Magazines. Printing services. Lincolnshire County Council produces an estimated 332,000 copies of the quarterly publication of County News for residents. This procurement exercise is split into 2 lots:
— Lot 1: Print.
— Lot 2: Distribution.
There are two editions of each quarterly.
— The first (the general edition) contains 24 pages and is distributed across six of the County’s seven district council areas (East Lindsey, City of Lincoln, North Kesteven, South Kesteven, Boston and South Holland). The distribution is about 286,000 copies.
— The second (the West Lindsey edition) contains of 32 pages, comprising the 24 pages of the general edition plus an extra eight towards the back of the publication containing West Lindsey District Council news. About 43,000 copies are distributed in the West Lindsey area.
For more information about this opportunity, please visit the Delta portal at: https://www.delta-esourcing.com/tenders/UK-Lincoln:-Printing-and-distribution-services./BAGXS9J34Q

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/BAGXS9J34Q

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com

II.1.6)Common procurement vocabulary (CPV)

79824000, 22213000, 79810000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Contract will be let for an initial period of 2 years, with the option for the Council to extend for three further period(s) of 12 months up to a maximum contract period of 5 years. This is applicable to both lots.
Estimated value excluding VAT:
Range: between 500 000 and 1 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The procurement is split into two lots:
Lot 1: Print.
Lot: Distribution.
Contract extension options of three further period(s) of 12 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Starting 1.2.2014. Completion 31.1.2016

Information about lots

Lot No: 1 Lot title: Print

1)Short description

Printing of the County News Publication
2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 200 000 and 750 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.2.2014. Completion 31.1.2016
5)Additional information about lots

Lot No: 2 Lot title: Distribution

1)Short description

Distribution of the County News Publication
2)Common procurement vocabulary (CPV)

60000000, 79824000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 200 000 and 750 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As detailed in the PQQ document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PL13.002
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.8.2013 – 17:00
IV.3.4)Time limit for receipt of tenders or requests to participate

28.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Lincoln:-Printing-and-distribution-services./BAGXS9J34Q

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/BAGXS9J34Q

GO Reference: GO-2013726-PRO-4987959.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.7.2013