Printing and Mailing Services for Canvasses and Elections – Staffordshire
This will include polling cards, postal voting packs, ballot papers.
United Kingdom-Stafford: Printed matter and related products
2019/S 130-319377
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
2 Staffordshire Place, Tipping Street
Stafford
ST16 2DH
United Kingdom
Contact person: Gillian Sperrink
Telephone: +44 1785854652
E-mail: commercial.team@staffordshire.gov.uk
NUTS code: UKG2
Address of the buyer profile: https://proactisplaza.com
I.1)Name and addresses
Civic Centre, Riverside
Stafford
ST16 3AQ
United Kingdom
Contact person: Jane Peat
Telephone: +44 1785619424
E-mail: jpeat@staffordbc.gov.uk
NUTS code: UKG2
Address of the buyer profile: https://proactisplaza.com
I.1)Name and addresses
28 Beechcroft Road, Cannock
Stafford
WS11 1BG
United Kingdom
Contact person: Steve Partridge
Telephone: +44 1543464588
E-mail: StevePartridge@cannockchasedc.gov.uk
NUTS code: UKG2
Address of the buyer profile: https://proactisplaza.com
I.2)Information about joint procurement
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
Provision of Electoral Printing Services for Stafford Borough Council and Cannock Chase District Council
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
Provision of printing and mailing services for canvasses and elections. This will include production of:
— Household Enquiry Forms (HEFs),
— Invitation to Register Forms (ITRs),
— Associated Reminder Forms for HEFs and ITRs,
— polling cards,
— postal voting packs,
— ballot papers.
Stafford Borough Council and Cannock Chase District Council require a rapid and cost-effective provision of services to meet strict electoral services deadlines, including electoral registration and elections. The successful provider must have the ability to interface with IDOX and Xpress electoral management software systems and be able to offer a service that will facilitate seamless secure transfer of appropriate data. Note that where there is any reference to a specific branded name of a product, service, accreditation etc the Council welcomes suppliers to offer a fully equivalent substitute.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Staffordshire.
II.2.4)Description of the procurement:
Provision of printing and mailing services for canvasses and elections. This will include production of:
— Household Enquiry Forms (HEFs),
— Invitation to Register Forms (ITRs),
— Associated Reminder Forms for HEFs and ITRs,
— polling cards,
— postal voting packs,
— ballot papers.
Stafford Borough Council and Cannock Chase District Council require a rapid and cost-effective provision of services to meet strict electoral services deadlines, including electoral registration and elections. The successful provider must have the ability to interface with IDOX and Xpress electoral management software systems and be able to offer a service that will facilitate seamless secure transfer of appropriate data. Note that where there is any reference to a specific branded name of a product, service, accreditation etc the Council welcomes suppliers to offer a fully equivalent substitute.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The initial term of the contract will be for 3 years from 1.12.2019 to 30.11.2022, with the option to extend for a further 2 x 12 months to 30.11.2023 and 30.11.2024 respectively.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
II.2.14)Additional information
Staffordshire County Council is conducting this procurement process on behalf of Stafford Borough Council and Cannock Chase District Council.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Staffordshire Place1, Tipping Street, Stafford, ST16 2DH.
Section VI: Complementary information
VI.1)Information about recurrence
VI.4.1)Review body
2 Staffordshire Place Tipping Street
Stafford
ST16 2DH
United Kingdom
Telephone: +44 1785854652
E-mail: commercial.team@staffordshire.gov.uk
VI.4.2)Body responsible for mediation procedures
2 Staffordshire Place, Tipping Street
Stafford
ST16 2DH
United Kingdom
Telephone: +44 1785854652
E-mail: commercial.team@staffordshire.gov.uk
VI.4.4)Service from which information about the review procedure may be obtained
2 Staffordshire Place, Tipping Street
Stafford
ST16 2DH
United Kingdom
Telephone: +44 1785854652
E-mail: commercial.team@staffordshire.gov.uk
VI.5)Date of dispatch of this notice: