Printing Framework

Printing Framework

Production and supply of a range of printed materials from leaflets and NCR receipt books to large brochures and ballot papers.

UK-King’s Lynn: Printing services

2013/S 099-169783

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Borough Council of King’s Lynn and West Norfolk
Kings Court, Chapel Street
For the attention of: Tony Hague
PE30 1EX King’s Lynn
UNITED KINGDOM
Telephone: +44 1553616791
E-mail: procurementtenders@west-norfolk.gov.uk

Internet address(es):

General address of the contracting authority: http://www.west-norfolk.gov.uk

Address of the buyer profile: http://www.west-norfolk.gov.uk/default.aspx?page=22867

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Borough Council of King’s Lynn & West Norfolk
Kings Court, Chapel Street
For the attention of: The Monitoring Officer
PE30 1EX King’s Lynn
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Printing Framework
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: King’s Lynn
NUTS code UKH13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 300 000 and 450 000 GBP

II.1.5)Short description of the contract or purchase(s)

Production and supply of a range of printed materials from leaflets and NCR receipt books to large brochures and ballot papers.
II.1.6)Common procurement vocabulary (CPV)

79810000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 300 000 and 450 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Corn Exchange Theatre Brochure

1)Short description

A5 portrait 36pp self-cover brochure in 4 colours
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope

50,000 copies produced three times per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Gym Membership Agreement Pads

1)Short description

3 part NCR sets measuring 440 x 210mm. Printed black only on two sides of all copies. Made into pads of 100 sets
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope

40 pads x 100 sets produced about once per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Hunstanton Mini Guide Leaflet

1)Short description

A3 sheet printed in 4 colours and folded to DL (210 x 99mm) 12pp
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope

25,000 copies produced once or twice per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: West Norfolk Holiday Guide

1)Short description

A4 portrait booklet printed in 4 colours. 48pp + 4pp cover
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope

80,000 copies produced annually in December/January
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: West Norfolk Where To Go

1)Short description

420 x 693mm sheet printed in 4 colours and folded to DL (210x99mm) 28pp leaflet
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope

200,000 copies produced annually in January/February
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Communications Leaflet

1)Short description

A5 portrait leafet printed in 4 colours 2pp
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope

70,000 copies produced once or twice per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: European Election Ballot Papers

1)Short description

1 colour double sided plus pantone security pattern on reverse. 180mm wide. Length depends on number of candidates. Sequentially numbered in two positions on reverse.
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope

120,000 papers made into pads of 50. Next due in April/May 2014
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Borough Election Ballot Papers

1)Short description

1 colour double sided plus pantone security pattern on reverse. 148mm wide. Length depends on number of candidates. Sequentially numbered in two positions on reverse.
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope

120,000 papers split between 42 wards of between 1,000 and 6,500 each and made into pads of 50. Next due in April/May 2015.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Maritime Trail Booklet

1)Short description

A5 portrait 24pp self-cover booklet printed in 4 colours
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope

5,000 copies produced annually
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Bodyworks Folders

1)Short description

Oversize A4 4 colour folder with 5mm spine and 4mm capacity pocket inside back. 465 x 399mm when flat. Pocket glued in place.
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope

3,000 produced once or twice per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Oasis Seasonal Leaflets

1)Short description

210 x 523mm sheet printed in 4 colours and folded to 210x105mm leaflet 10pp (3 sorts)
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope

20,000 of one sort and 5,000 each of two sorts. Produced annually.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: General Reciept Books

1)Short description

3 part NCR sets measuring 142 x 107mm with perforated stub on 2 copies. Printed 1 colour on one side only. Each receipt sequentially numbered. Made into books of 50.
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope

100 books x 50 receipts produced roughly every 12 – 18 months
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments made monthly in arrears
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a questionnaire and provide supplementary information covering company structure, technical resources, relevant references, financial information, quality assurance and Health & Safety policies.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Names and corporate history of company directors. Name and address of person responsible for financial matters. Details of any holding company. Insurance details. Two years auditted accounts and associated information requested in the questionnaire.
Minimum level(s) of standards possibly required: Must be able to demonstrate financial stability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A list of equipment in current use, samples of work produced and references will be required
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 15: and maximum number 30
Objective criteria for choosing the limited number of candidates: Quality of work based on samples to be supplied, responses to questionnaires to be sent to referees provided and details of quality management systems operated. Technical capacity based on the range of plant and equipment, the amount of sub-contracting necessary and the range of technicla tasks experienced, accuracy and completeness of general information supplied in the questionnaire
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BCKLWN38
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.6.2013 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

28.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: early 2017
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Deputy Chief Executive
Kings Court Chapel Street
PE30 1EX King’s Lynn
UNITED KINGDOM
E-mail: david.thomason@west-norfolk.gov.uk

VI.5)Date of dispatch of this notice:

21.5.2013