Printing Services Framework King’s College London
The framework agreements will be available to all schools and departments within King’s College London and associated partners/establishments.
UK-London: printing services
2012/S 37-060046
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
King’s College London
Strand
WC2R 2LS London
UNITED KINGDOM
E-mail: purchasing@kcl.ac.uk
Internet address(es):
General address of the contracting authority: www.kcl.ac.uk
Address of the buyer profile: http://www.kcl.ac.uk/aboutkings/orgstructure/ps/purchasing/suppliers/etender.aspx
Further information can be obtained from: King’s College London
James Clerk Maxwell Building, 57, Waterloo Road
Contact point(s): https://in-tendhost.co.uk/kcl/
For the attention of: Purchasing Services
SE1 8WA London
UNITED KINGDOM
Internet address: www.kcl.ac.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: King’s College London
James Clerk Maxwell Building, 57, Waterloo Road
Contact point(s): https://in-tendhost.co.uk/kcl/
For the attention of: Purchasing Services
SE1 8WA London
UNITED KINGDOM
Internet address: www.kcl.ac.uk
Tenders or requests to participate must be sent to: King’s College London
James Clerk Maxwell Building, 57, Waterloo Road
Contact point(s): https://in-tendhost.co.uk/kcl/
For the attention of: Purchasing Services
SE1 8WA London
UNITED KINGDOM
Internet address: www.kcl.ac.uk
Section II: Object of the contract
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: London.
NUTS code UKI1
Duration of the framework agreement
Duration in years: 4
Various schools and professional services departments across the College are responsible for the design and delivery of high quality documents in print, on the internet, on the intranet and on the virtual campus to client departments across the College consistent with corporate standards. The institution does not, however, have its own print production facilities.
The College currently produces print via the following methods:
a) Self produced on distributed copier/printers within the academic and administrative departments (please note that this section does not form part of the framework agreement);
b) A diverse range of miscellaneous digital and litho printed products. This print work is currently produced off site by external graphic designers and is procured by individuals in their departments and faculties across the College’s sites as required;
c) Marketing materials, design services, core corporate publications, prospectus printing (which includes storage and distribution). This print work (which is currently produced offsite by external graphic designers) is procured by individuals in their departments and faculties across the College’s sites.
Please note that various product ‘lots’ are defined under ‘Print Category’ below.
Wyse Solutions have been appointed to manage this tender process in association with the College’s Procurement Department, and will form the main liaison channel between the potential suppliers and the College during the tender process.
Print category:
The College requires the production of a wide range of printed materials, including reports, agendas, booklets, and plans in various sizes. Business cards and letterheads are also required. The estimated current spend over these categories is approximately 850 000 GBP per annum. It is the intention of King’s College London to outsource this work through a framework agreement.
The successful framework suppliers will be required to provide an effective supply of print services to all departments and schools and working sites in and around King’s College London for a period of 4 years with an extension of a further 1 year possible, based on satisfactory business trading at the date of review.
King’s College London reserves the right at its entire discretion to award no contract, several contracts or one contract as the Purchasing Department sees fit. It is likely that tenderers will be assessed on their ability to provide a robust, reliable, high quality and cost effective service.
King’s College London is focused on the level of service that a supplier can offer and as such any supplier replying to the tender will need to demonstrate that they can offer a comprehensive instant quoting system, archived record keeping accessible by King’s College London, job tracking and a prioritisation process for urgent jobs. In summary, successful print partners will need to be able to demonstrate end to end job management and support this with an appropriate account handling structure. An electronic, on-ordering system is a necessary feature of the service. The successful supplier will need to offer King’s College London this feature or adapt the College’s own electronic ordering system to include the added functionality required by King’s College London.
In the event that King’s College London adopts an electronic ordering system, the successful framework suppliers will be expected to pay a 3 % rebate on their annual revenue to cover the costs of providing instant pricing tools and electronic procurement. This charge will enable King’s College London to cut out 80 % of the request for quotes and thus reduce the estimating charges of the successful suppliers on an ongoing basis.
Each lot or print category is described in more detail below:
— Lot 1 – stationery:
Includes business cards, letterheads, envelopes and compliment slips, with estimated annual spend of 50 000 GBP,
— Lot 2 – digital print (mono & colour):
Includes copying, folding, stapling and binding, with estimated annual spend of 250 000 GBP,
— Lot 3 – short-run Litho Print:
Includes lettehead, leaflets and low volume marketing collateral, with estimated annual spend of 100 000 GBP,
— Lot 4 – long-run Litho Print:
Includes brochures and award ceremony collateral, with estimated annual spend of 175 000 GBP,
— Lot 5 – wide format print:
Includes posters(A0 to A3) and banners, with estimated annual spend of 75 000 GBP,
— Lot 6 – print management:
Includes web offset printing, miscellaneous print, store, pick and mail, with annual estimated spend of 200 000 GBP.
79810000
Tenders may be submitted for one or more lots
Information about lots
Lot No: 1 Lot title: Stationery
79810000
79811000
79810000
79810000
79824000
79800000
Section III: Legal, economic, financial and technical information
As detailed in the pre-qualification questionnaire.
Section IV: Procedure
Payable documents: no
Section VI: Complementary information
Suppliers are required to register and express interest via the College’s electronic tendering site at the following URL: https://in-tendhost.co.uk/kcl/.
The College reserves the right to cancel the tender process at any stage. The College does not accept any liability for any cost incurred in tendering. Please note all submissions must be made electronically unless otherwise expressed in the tender documents. All submissions will be subject to the College’s conditions of electronic submission which can be found at the following URL http://www.kcl.ac.uk/about/structure/admin/purchasing/supply/etender.html.
All tenders must be priced in sterling and payments under the contract will be made in sterling.
Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
E-mail: comct.registry@hmcourts-service.gsi.gov.uk
Telephone: +44 2079476112
Fax: +44 2079476245
VI.5)Date of dispatch of this notice:20.2.2012