Printing Services Framework King’s College London
The framework agreements will be available to all schools and departments within King’s College London and associated partners/establishments.
UK-London: printing services
2012/S 37-060046
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
King’s College London
Strand
WC2R 2LS London
UNITED KINGDOM
E-mail: purchasing@kcl.ac.uk
Internet address(es):
General address of the contracting authority: www.kcl.ac.uk
Address of the buyer profile: http://www.kcl.ac.uk/aboutkings/orgstructure/ps/purchasing/suppliers/etender.aspx
Further information can be obtained from: King’s College London
James Clerk Maxwell Building, 57, Waterloo Road
Contact point(s): https://in-tendhost.co.uk/kcl/
For the attention of: Purchasing Services
SE1 8WA London
UNITED KINGDOM
Internet address: www.kcl.ac.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: King’s College London
James Clerk Maxwell Building, 57, Waterloo Road
Contact point(s): https://in-tendhost.co.uk/kcl/
For the attention of: Purchasing Services
SE1 8WA London
UNITED KINGDOM
Internet address: www.kcl.ac.uk
Tenders or requests to participate must be sent to: King’s College London
James Clerk Maxwell Building, 57, Waterloo Road
Contact point(s): https://in-tendhost.co.uk/kcl/
For the attention of: Purchasing Services
SE1 8WA London
UNITED KINGDOM
Internet address: www.kcl.ac.uk
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
KCL11-0315. Framework agreement for the supply of print services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: London.
NUTS code UKI1
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: London.
NUTS code UKI1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement
Duration of the framework agreement
Duration in years: 4
II.1.5)Short description of the contract or purchase(s)
King’s College London is seeking to appoint a number of suppliers for the print framework agreement in accordance with EU Regulations. The framework agreements will be available to all schools and departments within King’s College London and associated partners/establishments. The framework agreements would also be available to King’s Health Partners (an Acadmic Health Science Centre (AHSC) including the Guy’s and St Thomas’ NHS Trust, the King’s College Hospital NHS Trust and the South London and Maudsley NHS Trust) The selected suppliers will need to have service flexibility and capacity to accommodate varying demands for service, high volume work & rush jobs at all times of the year. A clear commitment from the selected suppliers will be required to work with the College as a partner over the full contract period to ensure evolving requirements remain fully satisfied.
Various schools and professional services departments across the College are responsible for the design and delivery of high quality documents in print, on the internet, on the intranet and on the virtual campus to client departments across the College consistent with corporate standards. The institution does not, however, have its own print production facilities.
The College currently produces print via the following methods:
a) Self produced on distributed copier/printers within the academic and administrative departments (please note that this section does not form part of the framework agreement);
b) A diverse range of miscellaneous digital and litho printed products. This print work is currently produced off site by external graphic designers and is procured by individuals in their departments and faculties across the College’s sites as required;
c) Marketing materials, design services, core corporate publications, prospectus printing (which includes storage and distribution). This print work (which is currently produced offsite by external graphic designers) is procured by individuals in their departments and faculties across the College’s sites.
Please note that various product ‘lots’ are defined under ‘Print Category’ below.
Wyse Solutions have been appointed to manage this tender process in association with the College’s Procurement Department, and will form the main liaison channel between the potential suppliers and the College during the tender process.
Print category:
The College requires the production of a wide range of printed materials, including reports, agendas, booklets, and plans in various sizes. Business cards and letterheads are also required. The estimated current spend over these categories is approximately 850 000 GBP per annum. It is the intention of King’s College London to outsource this work through a framework agreement.
The successful framework suppliers will be required to provide an effective supply of print services to all departments and schools and working sites in and around King’s College London for a period of 4 years with an extension of a further 1 year possible, based on satisfactory business trading at the date of review.
King’s College London reserves the right at its entire discretion to award no contract, several contracts or one contract as the Purchasing Department sees fit. It is likely that tenderers will be assessed on their ability to provide a robust, reliable, high quality and cost effective service.
King’s College London is focused on the level of service that a supplier can offer and as such any supplier replying to the tender will need to demonstrate that they can offer a comprehensive instant quoting system, archived record keeping accessible by King’s College London, job tracking and a prioritisation process for urgent jobs. In summary, successful print partners will need to be able to demonstrate end to end job management and support this with an appropriate account handling structure. An electronic, on-ordering system is a necessary feature of the service. The successful supplier will need to offer King’s College London this feature or adapt the College’s own electronic ordering system to include the added functionality required by King’s College London.
In the event that King’s College London adopts an electronic ordering system, the successful framework suppliers will be expected to pay a 3 % rebate on their annual revenue to cover the costs of providing instant pricing tools and electronic procurement. This charge will enable King’s College London to cut out 80 % of the request for quotes and thus reduce the estimating charges of the successful suppliers on an ongoing basis.
Each lot or print category is described in more detail below:
— Lot 1 – stationery:
Includes business cards, letterheads, envelopes and compliment slips, with estimated annual spend of 50 000 GBP,
— Lot 2 – digital print (mono & colour):
Includes copying, folding, stapling and binding, with estimated annual spend of 250 000 GBP,
— Lot 3 – short-run Litho Print:
Includes lettehead, leaflets and low volume marketing collateral, with estimated annual spend of 100 000 GBP,
— Lot 4 – long-run Litho Print:
Includes brochures and award ceremony collateral, with estimated annual spend of 175 000 GBP,
— Lot 5 – wide format print:
Includes posters(A0 to A3) and banners, with estimated annual spend of 75 000 GBP,
— Lot 6 – print management:
Includes web offset printing, miscellaneous print, store, pick and mail, with annual estimated spend of 200 000 GBP.
Various schools and professional services departments across the College are responsible for the design and delivery of high quality documents in print, on the internet, on the intranet and on the virtual campus to client departments across the College consistent with corporate standards. The institution does not, however, have its own print production facilities.
The College currently produces print via the following methods:
a) Self produced on distributed copier/printers within the academic and administrative departments (please note that this section does not form part of the framework agreement);
b) A diverse range of miscellaneous digital and litho printed products. This print work is currently produced off site by external graphic designers and is procured by individuals in their departments and faculties across the College’s sites as required;
c) Marketing materials, design services, core corporate publications, prospectus printing (which includes storage and distribution). This print work (which is currently produced offsite by external graphic designers) is procured by individuals in their departments and faculties across the College’s sites.
Please note that various product ‘lots’ are defined under ‘Print Category’ below.
Wyse Solutions have been appointed to manage this tender process in association with the College’s Procurement Department, and will form the main liaison channel between the potential suppliers and the College during the tender process.
Print category:
The College requires the production of a wide range of printed materials, including reports, agendas, booklets, and plans in various sizes. Business cards and letterheads are also required. The estimated current spend over these categories is approximately 850 000 GBP per annum. It is the intention of King’s College London to outsource this work through a framework agreement.
The successful framework suppliers will be required to provide an effective supply of print services to all departments and schools and working sites in and around King’s College London for a period of 4 years with an extension of a further 1 year possible, based on satisfactory business trading at the date of review.
King’s College London reserves the right at its entire discretion to award no contract, several contracts or one contract as the Purchasing Department sees fit. It is likely that tenderers will be assessed on their ability to provide a robust, reliable, high quality and cost effective service.
King’s College London is focused on the level of service that a supplier can offer and as such any supplier replying to the tender will need to demonstrate that they can offer a comprehensive instant quoting system, archived record keeping accessible by King’s College London, job tracking and a prioritisation process for urgent jobs. In summary, successful print partners will need to be able to demonstrate end to end job management and support this with an appropriate account handling structure. An electronic, on-ordering system is a necessary feature of the service. The successful supplier will need to offer King’s College London this feature or adapt the College’s own electronic ordering system to include the added functionality required by King’s College London.
In the event that King’s College London adopts an electronic ordering system, the successful framework suppliers will be expected to pay a 3 % rebate on their annual revenue to cover the costs of providing instant pricing tools and electronic procurement. This charge will enable King’s College London to cut out 80 % of the request for quotes and thus reduce the estimating charges of the successful suppliers on an ongoing basis.
Each lot or print category is described in more detail below:
— Lot 1 – stationery:
Includes business cards, letterheads, envelopes and compliment slips, with estimated annual spend of 50 000 GBP,
— Lot 2 – digital print (mono & colour):
Includes copying, folding, stapling and binding, with estimated annual spend of 250 000 GBP,
— Lot 3 – short-run Litho Print:
Includes lettehead, leaflets and low volume marketing collateral, with estimated annual spend of 100 000 GBP,
— Lot 4 – long-run Litho Print:
Includes brochures and award ceremony collateral, with estimated annual spend of 175 000 GBP,
— Lot 5 – wide format print:
Includes posters(A0 to A3) and banners, with estimated annual spend of 75 000 GBP,
— Lot 6 – print management:
Includes web offset printing, miscellaneous print, store, pick and mail, with annual estimated spend of 200 000 GBP.
II.1.6)Common procurement vocabulary (CPV)
79810000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
See PQQ questionnaire.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Stationery
1)Short description
Business cards, letterheads, envelopes. Comps slips.
2)Common procurement vocabulary (CPV)
79810000
3)Quantity or scope
Estimated value excluding VAT: 50 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Envisaged minimum of 4 suppliers invited to tender. One supplier to be awarded the agreement for this lot.
Lot No: 2 Lot title: Digital print, mono and colour
1)Short description
Copy, folding & stapling, binding.
2)Common procurement vocabulary (CPV)
79811000
3)Quantity or scope
Estimated value excluding VAT: 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Envisaged minimum of 4 suppliers invited to tender. Maximum of 2 suppliers to be awarded the agreement for this lot.
Lot No: 3 Lot title: Litho print, short run
1)Short description
Letterhead, leaflets and low volume marketing collaterals.
2)Common procurement vocabulary (CPV)
79810000
3)Quantity or scope
Estimated value excluding VAT: 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Envisaged minimum of 4 Suppliers invited to tender. Maximum of 2 suppliers to be awarded the agreement for this lot.
Lot No: 4 Lot title: Litho print, long run
1)Short description
Brochures, awards ceremonies.
2)Common procurement vocabulary (CPV)
79810000
3)Quantity or scope
Estimated value excluding VAT: 175 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Envisaged minimum of 4 suppliers invited to tender. Maximum of 2 suppliers to be awarded the agreement for this lot.
Lot No: 5 Lot title: Wide format print
1)Short description
Includes posters (A0 to A3) and banners.
2)Common procurement vocabulary (CPV)
79824000
3)Quantity or scope
Estimated value excluding VAT: 75 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Envisaged minimum of 4 suppliers invited to tender. Maximum of 2 suppliers to be awarded the agreement for this lot.
Lot No: 6 Lot title: Print management
1)Short description
Includes web offset printing, miscellaneous print, store, pick and mail.
2)Common procurement vocabulary (CPV)
79800000
3)Quantity or scope
Estimated value excluding VAT: 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Envisaged minimum of 4 suppliers invited to tender. One supplier to be awarded the agreement for this lot.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed in the pre-qualification questionnaire.
As detailed in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Results of pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
KCL11-0315
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 22.3.2012
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
23.3.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Suppliers are required to register and express interest via the College’s electronic tendering site at the following URL: https://in-tendhost.co.uk/kcl/.
The College reserves the right to cancel the tender process at any stage. The College does not accept any liability for any cost incurred in tendering. Please note all submissions must be made electronically unless otherwise expressed in the tender documents. All submissions will be subject to the College’s conditions of electronic submission which can be found at the following URL http://www.kcl.ac.uk/about/structure/admin/purchasing/supply/etender.html.
All tenders must be priced in sterling and payments under the contract will be made in sterling.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
E-mail: comct.registry@hmcourts-service.gsi.gov.uk
Telephone: +44 2079476112
Fax: +44 2079476245
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:20.2.2012