Printing Services Framework for Scottish Public Sector

Printing Services Framework for Scottish Public Sector

This is a Framework Agreement for the provision of Print and Associated Services, broken down into 4 Lots, Lot 1 will cover the provision of Litho/Digital Print Services, Lot 2 will cover the provision of Web Print Services and Lots 3 and 4 will cover the provision of NHS Special Print Services for Specimen Bags and Special Labels.

United Kingdom-Edinburgh: Printing and related services

2014/S 073-126136

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Scottish Ministers acting through Scottish Procurement
Area 3-F North, Victoria Quay
Contact point(s): Scottish Procurement and Commercial Directorate
For the attention of: Lynda Collin
EH6 6QQ Edinburgh
UNITED KINGDOM
Telephone: +44 1312440434
E-mail: lynda.collin@scotland.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.scotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

National Records of Scotland

Historic Scotland

Disclosure Scotland

Registers of Scotland

Scottish Qualification Authority

Scottish Courts Service

Scottish Prison Service

Transport Scotland

The Scottish Government Core Directorates

Caledonian Maritime Assets Limited

Highlands and Islands Enterprise

Crown Office & Procurator Fiscal Service

Scottish Police Authority

National Museums of Scotland

Scottish Children’s Reporter Administration

Scottish Enterprise

Scottish Environment Protection Agency

Scottish Legal Aid Board

Scottish Natural Heritage

Skills Development Scotland

Visit Scotland

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Central Scotland Fire and Rescue Service

Dumfries and Galloway Fire and Rescue Service

Fife Fire and Rescue Service

Grampian Fire and Rescue Service

Highlands and Islands Fire and Rescue Service

Lothian and Borders Fire and Rescue Service

Strathclyde Fire and Rescue Service

Tayside Fire and Rescue Service

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

Healthcare Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service

The State Hospital for Scotland

Cairngorms National Park Authority

Office of Scottish Charity Regulator

Forestry Commission Scotland

Audit Scotland

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Print and Associated Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Locations throughout Scotland mainly across Central Belt but including some geographically dispersed areas.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 17
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 30 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This is a Framework Agreement for the provision of Print and Associated Services, broken down into 4 Lots, Lot 1 will cover the provision of Litho/Digital Print Services, Lot 2 will cover the provision of Web Print Services and Lots 3 and 4 will cover the provision of NHS Special Print Services for Specimen Bags and Special Labels.
The framework agreement will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, the Scottish Fire and Rescue Service, the Scottish Police Authority, Scottish health boards or special health boards, bodies registered as social landlords under the Housing (Scotland) Act 2001, Student Loans Company Limited, the Forestry Commission, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing. In addition to the contracting authorities listed, the framework agreement will be available to charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations.
Information about agencies of the Scottish Ministers and offices in the Scottish Administration which are not ministerial offices is available at:
http://www.scotland.gov.uk/Topics/Government/public-bodies/about/public-bodies-guide/government-scotland

Scottish Non-Departmental Public Bodies are listed at:
http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies

Information about the Review of Public Procurement in Scotland and links to the other Centres of Expertise are available at:
http://www.scotland.gov.uk/Topics/Government/Procurement

NOTE: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_1956 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

79800000, 22000000, 22200000, 22458000, 30192800, 30199761

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 10 000 000 and 30 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Framework shall run for an initial 2 year period with an option for 2 further 12 month extension periods.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 3 Lot title: Specimen Bags

1)Short description

Lot 3 – Specimen Bags.
2)Common procurement vocabulary (CPV)

22000000, 22458000, 79800000

3)Quantity or scope

The scope for Lot 3 covers special print requirements for Specimen Bags. Such activities shall include, but not limited to:
Request Forms with 2 Specimen Bags
Request Form with Specimen Bag and Absorbent Material Clinical Chemistry
Request Forms with Specimen Bag
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Special Labels

1)Short description

Lot 4 – Special Labels
2)Common procurement vocabulary (CPV)

22000000, 22458000, 30192800, 30199761, 79800000

3)Quantity or scope

The scope for Lot 4 covers special print requirements for Special Labels. Such activities shall include, but not be limited to:
Plain label with vertical face slits;
Pre-printed label with horizontal and vertical face slits;
Pre-printed label – numbering across the web;
Plain label;
Stickers;
Window Stickers;
Other service requirements shall include, but not limited to:
Provide printed bar codes in accordance with the standards of ICCBBA:
Provide labels which are resistant to water once they have been printed and are able to withstand temperatures of -40 degrees celsius;
Must work to the standards for medical labels as outlined by the ICCBBA & MHRA
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Web Print

1)Short description

Lot 2 – Web Print Services
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope

The scope for Lot 2 covers the requirement for Web Print Services. Web Printing is used for high-volume publications such as mass-market books, magazines, newspapers, catalogues and brochures.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Litho/Digital

1)Short description

Lot 1 – Litho/Digital Print Services.
2)Common procurement vocabulary (CPV)

79800000, 22000000, 22458000

3)Quantity or scope

The scope for Lot 1 covers the requirement for Litho and Digital Print Services for all general, office and marketing print. Typical jobs include, but are not limited to:
Publications;
Forms;
Pads;
Reports;
Brochures;
Leaflets;
Flyers;
Posters;
Postcards;
Newsletters;
Certificates;
Annual Reports;
Business Stationery
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent Company Guarantees and/or Bank Guarantees may be required.
Insurance as per Pre Qualification Questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details to be provided in the Pre Qualification Questionnaire.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the Invitation to Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
Details are provided in the Pre Qualification Questionnaire. It is worth noting that all candidates bidding for Lot 4 (Special Labels) must confirm they are willing to commit to obtain a licence with ICCBBA.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details are provided in the Pre Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details are provided in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 34
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SP-13-015
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.5.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.7.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:300916).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

9.4.2014