Printing Services Tender London Borough of Hammersmith and Fulham

I.1)Name, addresses and contact point(s)

I.2)Type of the contracting authority

I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

II.1.2)Type of contract and location of works, place of delivery or of performance

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

1)Short description

2)Common procurement vocabulary (CPV)

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

1)Short description

2)Common procurement vocabulary (CPV)

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

1)Short description

2)Common procurement vocabulary (CPV)

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

1)Short description

2)Common procurement vocabulary (CPV)

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

It is the intention that the framework will be available to other Local Authorities to join within the Greater London area (listed at http://www.london.gov.uk/who-runs-london/london-boroughs/list-boroughs). The Authority (LB Hammersmith & Fulham) plans to complete a review of all of its corporate services (inc printing services) by the autumn of 2013 and, as a consequence, it may configure this service differently by including all or part under a facilities management arrangement. All providers on the framework will be notified of any proposed changes in the Summer of 2013. Other participating bodies will utilise the framework throughout its full duration. The tendering exercise is being undertaken through the London tenders portal (url: https://londontenders.org). You will need to register an interest on the system in order to participate, and registration is free. By registering you will also receive e-mail notifications of other relevant opportunities when they arise from the participating organisations (as listed on the website).

If you are already registered access to the portal using ths following link, or if you have not registered, use the link to create a profile http://www.londontenders.org/procontract/suppliers.nsf/frm_home?openForm.

On the right-hand side of the page use the various links to:
> Register for free.
> Reset pasword.
> User name reminder.
If you are registering for the first time the system provides a supplier regisration wizard and you will need to complete each step. Once you have completed your registration application form it will be reviewed. If another person within your organisation has previously registered an interest on the system your application will be rejected and an e-mail explaining why will be sent to you. You will need to contact that person within your organisation that is already registered and have them set up an account for you. once your application has been accepted you will receive an e-mail informing you of this and giving you a username and password, you will then be able to access this opportunity (and others that may be on the system).
Once economic operators have registered an interest on the portal they will have access to the PQQ document for completion and return via the portal. The Council will evaluate all completed PQQ’s and select a shortlist of tenderers. If you are successful in being shortlisted to tender you will be notified accordingly and you will be given access, via the Portal, to a full set of tender documents. These documents must be completed and returned by the date stated in IV3.4 and/or specified in the tender documents.
Full details of the tender evaluation criteria will be provided in the tender documentation. The Contracting Authority reserves the right to make no award of contract, and is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
Tenderers should make themselves familiar with the appropriate guidance and/or codes of practice that are currently in force and issued by statutory commissions set up by UK Government. These are:
(a) the Commission for Racial Equality (web site address: www.cre.gov.uk)

(b) the Equal Opportunities Commission (web site address: www.eoc.org.uk)

(c) the Disability Rights Commission (web site address: www.drc-gb.org)

From October 2007, the work of the Commissions set out at (a), (b) and (c) above will be amalgamated and be carried out by a new Commission for Equality and Human Rights (web site address: www.cehr.org.uk).

It will be a condition of contract that the successful contractor will be required to comply with the Council’s equal opportunities policy that can be found on its web site www.lbhf.gov.uk.

The authority has an environmental policy (web site address: http://www.lbhf.gov.uk/Images/Councils_Policy_on_the-environment_tcm21-79944.pdf) and is committed to using the most environmentally and socially responsible goods and services consistent with good performance and encourages all its contractors and suppliers to do the same.

Once in place, all work above 5 000 GBP will be procured from firms on the framework agreement, identified by means of a “mini-competition” conducted each time a piece of work is required. Each job commissioned will therefore be awarded in accordance with the Authority’s contract standing orders or those of participating bodies. All firms on the framework agreement will be appointed on a “no commitment” basis – i.e. the Authority (or other participating organisation) will call off services on an as and when basis and therefore does not guarantee a minimum volume of work.
The framework for print services may be taken up by other local authorities (set out in Annex A) and others in the London area. The individual authority location may therefore relate to NUTS location codes UKI1-inner London or UKI2-outer London.
The London Borough of Hammersmith & Fulham undertakes to use its best endeavours to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under law, including the Freedom of Information Act 2000. Further to item II.1.4, the number of suppliers invited to tender will depend on the quality of responses received, but will be sufficient to ensure genuine competition.
Applicants must request, complete and return a pre tender questionnaire by the time and date specified above (paragraph IV.3.4) Answers given with corroboration from references obtained will form the basis of selection to the tender process.
Information about lots.
Lot no: 1.
2) Common procurement vocabulary (CPV):
Additional object(s) 78224000.
Lot no: 2.
2) Common procurement vocabulary (CPV):
Additional object(s) 78224000.
Lot no: 3.
2) Common procurement vocabulary (CPV):
Additional object(s) 78100000.
Supplementary vocabulary TA40.

High Court
UNITED KINGDOM

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calender day standstill period at the point that information on the proposed award of the framework agreement is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the framework agreement is entered into. Tenderers have two working days from notification of the proposed award to request additional debriefing.
And that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1. If an appeal regarding the award of a framework agreement has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a framework agreement has not been entered into, the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the framework agreement has been entered into the court may only award damages.