Printing Tender Bristol City Council

Printing Tender Bristol City Council

Print services covering digital and lithographic work incorporating for example leaflets, brochures, letterheads (not an exhaustive list) on behalf of three public bodies.

UK-Bristol: printing services

2012/S 69-114597

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
Strategic Commissioning & Procurement Service, 5th floor, B Bond, Smeaton Road
For the attention of: Sylvia Martin
BS1 6EE Bristol
UNITED KINGDOM
E-mail: sylvia.martin@bristol.gov.uk

Internet address(es):

General address of the contracting authority: http://www.bristol.gov.uk

Electronic access to information: http://www.proactisplaza.com

Electronic submission of tenders and requests to participate: http://www.proactisplaza.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Bath & North East Somerset Council
The Guildhall
BA1 5AW Bath
UNITED KINGDOM

University of the West of England
Frenchay Campus, Coldharbour Lane
BS16 1QY Bristol
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Print services (project reference PRO1000010).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Bristol and Bath, UK.
NUTS code UKK11,UKK12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 500 000,00 and 3 500 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Print services covering digital and lithographic work incorporating for example leaflets, brochures, letterheads (not an exhaustive list) on behalf of three public bodies.
II.1.6)Common procurement vocabulary (CPV)

79810000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

While the contracting Authority cannot guarantee volumes the value of the framework agreement is estimated at between 2 500 000 GBP and 3 500 000 GBP. No business whatsoever is guaranteed under any resulting framework agreement or contract; indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Estimated value excluding VAT:
Range: between 2 500 000,00 and 3 500 000,00 EUR
II.2.2)Information about options

Options: yes
Description of these options: One year extension.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 – Digital Print

1)Short description

Digital printing to include for example letterheads, brochures, leaflets (not an exhaustive list).
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 – Lithographic Printing

1)Short description

Lithographic printing of letterheads, brochures, leaflets (not an exhaustive list).
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority may require deposits, parent company guarantees, bonds or other forms of appropriate security. Further details are set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment and the payment terms and conditions will be set out in the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The authority will consider bids from companies or from consortia/joint ventures. However legal entities must be formed prior to award and full details of the proposed contracting structures must be provided at PQQ stage.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulation 23 to 26 of the Public Contracts Regulations 2006 and as set out in the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the PQQ.
Minimum level(s) of standards possibly required: Applicants should be able to demonstrate financial stability and an acceptable level of risk. Insurance requirements – Public Liability of 5m (GBP), Employee Liability of 5m (GBP).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accorance with Articles 48 to 50 of Directive 2004/18/EC and Reggulation 25 of the Public Contracts Regulations 2006 and as set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 15: and maximum number 20
Objective criteria for choosing the limited number of candidates: As set out in the PQQ Documents which can be downloaded from the Proactis Supplier Portal www.proactisplaza.com.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

REQD1000118
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.5.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.6.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

In this procurement Bristol City Council (the Council) is acting as the Central Purchasing Body on behalf of itself and Bath & North East Somerset Council and the University of the West of England.
All documentation, questions and responses will be managed via the Proactis portal via the following URL: http://www.proactisplaza.com. Suppliers are requested not to use any other means of communication.

Regarding IV.3.4, requests to participate must be made by completion and submission of the pre-qualification questionnaire (PQQ) which is available online. Expressions of interest and automatic PQQ will be available from 2.5.2012 in line with the date and time specified in IV.3.4. and in accordance with the instructions set out in the PQQ. The Proactis portal will not allow a bid/PQQ to be uploaded after the deadline has passed. Completed PQQs submitted by any means other than the Proactis portal before or after the deadline will not be considered. Bidders are advised to allow sufficient time to upload all documentation.
Applicants are advised that the Council is subject to the Freedom of Information Act 2000 (The Act). If an applicant considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commerical sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information that they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Authority may take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
All dates and time periods specified in this notice are only provisional and the Council reserves the right to change these.
The Council reserves the right not to award any or part of this contract. No statement or thing contained in this notice or the tender documents or made or undertaken as part of the tender process is intended to or shall be taken as constituting a contract, agreement, warranty or representation between the Council and/or any other party (excluding a formal award of contract made by the Council or any formal express legal agreement).
Bidding and bid costs are entirely at the risk of the applicants/bidders and will not be refunded by the Council under any circumstances.
Minimum time frame during which the tenderer must maintain the tender: 120 days (from the date stated for receipt of tender).
Conditions for opening tenders:
Persons authorised to be present at the opening of tenders: No.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A minimum 10 calendar day standstill period applies following electronic notification to unsuccessful applicants of the award decision.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.4.2012