Printing Tender for Nottingham City Council

Nottingham City Council invites tenders from suppliers to provide a range of printing services. These services will be available to both the Council and Nottingham City Homes via a framework contract, which is divided into eight separate lots:

United Kingdom-Nottingham: Printed books, brochures and leaflets

2014/S 176-310915

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Nottingham City Council
Resources Department, Loxley House, Station Street
For the attention of: Ms Claire Francis
NG2 3NG Nottingham
UNITED KINGDOM
Telephone: +44 1158762796
E-mail: claire.francis@nottinghamcity.gov.uk

Internet address(es):

General address of the contracting authority: www.nottinghamcity.gov.uk

Address of the buyer profile: www.eastmidstenders.org

Further information can be obtained from: Nottingham City Council
Internet address: www.eastmidstenders.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Nottingham City Council procurement Portal
Internet address: www.eastmidstenders.org

Tenders or requests to participate must be sent to: Nottingham City Council Procurement Portal
Internet address: www.eastmidstenders.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Assorted Printing Requirements — Multi Supplier Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Nottingham City.

NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 24

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Nottingham City Council (‘the Council’, ‘NCC’, or ‘We’) invites tenders from suppliers to provide a range of printing services. These services will be available to both the Council and Nottingham City Homes (‘NCH’) via a framework contract, which is divided into eight separate lots:
— Lot 1 — Standard Promotional Signage;
— Lot 2 — Heavy Duty Promotional Signage and Outdoor Signage;
— Lot 3 — Low Volume Digital Print;
— Lot 4 — 2 Colour Stationery & Single Colour Envelopes;
— Lot 5 — NCR Sets and Pads;
— Lot 6 — Full colour Booklets;
— Lot 7 — Full colour Leaflets (Medium volume);
— Lot 8 — Leaflets / booklets 210 mm x 210 mm (High volume).

II.1.6)Common procurement vocabulary (CPV)

22100000, 22130000, 22140000, 22150000, 22160000, 22900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Promotional Signage

1)Short description

Not heavy duty.

2)Common procurement vocabulary (CPV)

22100000, 22130000, 22140000, 22150000, 22160000, 22900000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Heavy Duty promotional signage

1)Short description

Requires installation and appropriate machinery.

2)Common procurement vocabulary (CPV)

22100000, 22130000, 22140000, 22150000, 22160000, 22900000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Low Volume Digital Print

1)Short description

Posters, post cards, envelopes.

2)Common procurement vocabulary (CPV)

22100000, 22130000, 22140000, 22150000, 22160000, 22900000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: 2 and 3 Colour Stationary

1)Short description

Letterheads, envelopes.

2)Common procurement vocabulary (CPV)

22100000, 22130000, 22140000, 22150000, 22160000, 22900000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: NCR Sets and Pads

1)Short description

2)Common procurement vocabulary (CPV)

22100000, 22130000, 22140000, 22150000, 22160000, 22900000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: Full colour booklets

1)Short description

Varying sizes.

2)Common procurement vocabulary (CPV)

22100000, 22130000, 22140000, 22150000, 22160000, 22900000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7 Lot title: Medium Volume full colour leaflets and booklets

1)Short description

Varying sizes.

2)Common procurement vocabulary (CPV)

22100000, 22130000, 22140000, 22150000, 22160000, 22900000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 8 Lot title: High Volume Full colour 210 x 210 booklets and leaflets

1)Short description

Varying pages, plus the ‘What’s on’ guide.

2)Common procurement vocabulary (CPV)

22100000, 22130000, 22140000, 22150000, 22160000, 22900000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPU 1168

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.10.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.10.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.9.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 24.10.2014 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.9.2014